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  • J
    Profile Financial Aid Admission Publications Request More Information For Counselors Contact Us Athletics Offices and Services Portal Sign In Prospective Students Parents Families Current Students Faculty Staff Community Alumni Directory Search APPLY DIRECTORY MAKE A GIFT RAIDERS SPORTS OFFICES SERVICES Home Offices and Services Communications Office Editorial Style Guide J Menu Menu Editorial Style and Usage Guide This guide is the established editorial style for e mail announcements the Colgate Scene colgate edu pages and stories brochures newsletters letters and more Have a suggestion for the style guide Contact Rebecca Downing at rdowning colgate edu For answers to common questions see our Quick Tips NOTE All entries in bold type indicate lower case or capitalization as appropriate A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Punctuation Helpful references Proofreading tips J Jr No comma before Jr George Smith Jr judgment Not judgement junior Lowercase We met our junior year The junior class organized a dinner Return to Top Offices and Services Accounting and Control Campus Safety Commencement Communications Office Colgate News and Events Colgate in the Media The Scene Submit Stories and

    Original URL path: http://www.colgate.edu/offices-and-services/communications-office/editorial-style-guide/j (2016-02-01)
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  • K
    LGBTQ Life Career Services Distinctly Colgate Distinctly Colgate Overview Intellectual Engagement Global Perspective Success After Colgate Athletics Entrepreneurship Sustainability Admission Aid Admissions Overview Visit Colgate Tuition and Fees Virtual Tour Apply Transfer and Other International Students Class of 2019 Profile Financial Aid Admission Publications Request More Information For Counselors Contact Us Athletics Offices and Services Portal Sign In Prospective Students Parents Families Current Students Faculty Staff Community Alumni Directory Search APPLY DIRECTORY MAKE A GIFT RAIDERS SPORTS OFFICES SERVICES Home Offices and Services Communications Office Editorial Style Guide K Menu Menu Editorial Style and Usage Guide This guide is the established editorial style for e mail announcements the Colgate Scene colgate edu pages and stories brochures newsletters letters and more Have a suggestion for the style guide Contact Rebecca Downing at rdowning colgate edu For answers to common questions see our Quick Tips NOTE All entries in bold type indicate lower case or capitalization as appropriate A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Punctuation Helpful references Proofreading tips K Kerschner Family Series Global Leaders at Colgate Launched by Colgate s Society of Families this series allows the university to invite high profile guests to campus Konosioni Colgate s senior honor society kudos Takes a singular verb His receiving that critic s kudos is a rare occurrence Return to Top Offices and Services Accounting and Control Campus Safety Commencement Communications Office Colgate News and Events Colgate in the Media The Scene Submit Stories and Photo Suggestions Webcams Campus Calendar Website Guidelines Editorial Style Guide Mobile Social Stream Counseling Center Dean of the College Dean of Faculty Provost Document Services Environmental Health and Safety Equity and Diversity Facilities B G Finance and Administration

    Original URL path: http://www.colgate.edu/offices-and-services/communications-office/editorial-style-guide/k (2016-02-01)
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  • L
    U V W X Y Z Punctuation Helpful references Proofreading tips L lady Woman is preferable to refer to a female 18 years old or older Latina Latino Hispanic is also acceptable Latin plurals terms Singular Plural addendum addenda analysis analyses colloquium colloquiums consortium consortia criterion criteria curriculum curricula datum rare data emeritus emerita emeriti medium media millenium millennia phenomenon phenomena syllabus syllabi symposium symposia thesis theses lay lie Lie means to recline or rest lay means to put down or arrange Use lie if the subject of a sentence is doing the action use lay when referring to the object of a sentence These verbs are not interchangeable When I got tired I decided to lie down on the couch She asked me to lay the papers on the desk He laid the baby in the cradle lectures lectureships A lecture can be held presented or given Lectureships often endowed or underwritten and when they have a formal name are capitalized Reverend Eugene F Rivers III was the speaker for the third annual W E B and Shirley Graham DuBois Lecture Series in 2000 For proper capitalization see titles of original works or similar lecturer The title lecturer should be treated as an occupational title rather than a formal title and thus should always be lowercased even before a name less See fewer less LGBTQ Refers to persons who are lesbian gay bisexual transgender queer or questioning Liberal Arts Core Curriculum The formal title of Colgate s general education program Also referred to as the core lifelong lists Capitalize only the first letter of the first word of each new line all other words except for proper nouns should be lowercased In specific instances the communications office publication designers might employ all capital letters or initial caps for typographical

    Original URL path: http://www.colgate.edu/offices-and-services/communications-office/editorial-style-guide/l (2016-02-01)
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  • M
    O P Q R S T U V W X Y Z Punctuation Helpful references Proofreading tips M magazine names See titles of original works or similar magna cum laude Italicized but lowercased He graduated magna cum laude in 1965 MAIDEN NAMES SEE INDIVIDUALS under names major Lowercase except for proper nouns Colgate offers a diverse range of majors He is an English major In specific instances the communications office publication designers might employ all capital letters or initial caps for typographical reasons at their discretion Colgate majors Africana and Latin American studies Art and art history Asian studies Astrogeophysics Biochemistry Biology Chemistry Chinese Classical studies Classics Computer science Computer science mathematics Economics Educational studies English Environmental biology Environmental economics Environmental geography Environmental geology Environmental studies French Geography Geology German Greek History Humanities International relations Japanese Latin Mathematical economics Mathematics Molecular biology Music Native American studies Natural sciences Neuroscience Peace and conflict studies Philosophy Philosophy and religion Physical science Physics and astronomy Physics Political science Psychology Religion Russian and Eurasian studies Social sciences Sociology and anthropology Spanish Theater Women s studies man mankind Avoid using when referring to men and women master class Two words master of arts degree master s degree See academic degrees matriculate Use with at RIGHT He matriculated at Colgate WRONG He matriculated Davidson me See I me media on campus CUTV Forum PRISM Colgate Maroon News the Maroon News Open Gate Colgate Portfolio Colgate Review The Colgate Scene the Scene Colgate University Television CUTV Salmagundi WRCU medieval See historical periods memoriam Mexican American No hyphen See also ethnic and racial designations midnight Preferable to 12 a m Also never use the two in combination The candlelight vigil will begin at midnight not at 12 midnight mid term recess midterm exams military titles See Chicago Manual of Style million in money The dollar sign is usually preferable to the word do not use both at the same time The university invested 12 million not The university invested 12 million dollars minor Lowercase minors except for proper nouns except where initial caps are used for design typographical convention in list form Bill has a minor in creative writing Jen s is African American studies and Joan s is medieval and Renaissance studies At Colgate minors are offered in most available majors as well as Applied mathematics Creative writing Film and media studies Jewish studies LGBTQ studies Linguistics Medieval and Renaissance studies Middle Eastern studies and Islamic civilization Writing and rhetoric minority minorities In demographic references use traditionally underrepresented groups months When used with a specific date abbreviate only Jan Feb Aug Sept Oct Nov and Dec His lecture took place on Feb 15 2013 Tony was born on April 15 1943 Spell out when using alone or with a year alone no comma between month and year when no specific date appears They decided that January was a bad time for a wedding in Alaska He arrived in September 2004 more than over These are not interchangeable

    Original URL path: http://www.colgate.edu/offices-and-services/communications-office/editorial-style-guide/m (2016-02-01)
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  • N
    and staff members is the Colgate University Catalogue however academic or professional titles should be verified with the person or department because promotions or employment changes can make catalogue entries outdated The directory on www colgate edu can also serve as a reference INITIALS No space between two initials H L Mencken NICKNAMES Should be contained within quotation marks Joe Bubba Smith A nickname should only be used in place of a person s name when it is the way the individual prefers to be known Jimmy Carter MAIDEN NAMES Use of maiden names to identify married women can take several different forms depending upon individual preferences For a Colgate alumna who has taken her husband s name insert the name under which she was known as a student in parentheses known as Colleen Jones as a student and now married refer to her as Colleen Jones Batcher 92 A married woman who retains her maiden name should always be identified as such Geraldine Ferraro whose husband is John Zaccaro is not called Mrs John Zaccaro or Mrs Geraldine Zaccaro JR II ETC Not preceded or followed by a comma John Jones Jr Eric Brown II not 2nd STATE NAMES The names of states territories and possessions of the United States should always be given in full when standing alone or on first reference With with city state constructions use standard abbreviations as in states Native American No hyphen American Indian is also acceptable however some use the terms interchangeably while others prefer one over the other In many cases the tribal affiliation is the most appropriate term neither Takes a singular verb Neither Jack nor Erin was asked to participate Neither of them wants to go anyway Must be accompanied by nor except when beginning a sentence that follows either an express negative or an idea that is negative in sense I have neither the time nor not or the money to go on vacation The dancers did not want to change the committee Neither was the group interested in creating new fundraising ideas When used with nor both neither and nor must be placed immediately before and after the noun or verb to which they refer RIGHT She told me that they gave neither money nor flowers WRONG She told me that they neither gave money nor flowers Newman Community newspaper names See books and periodicals under titles of original works or similar nice Overused as in I had a nice time The word more accurately means precise or particular non In general no hyphen when used as a prefix nonfiction nonprofit but not for profit nonentity none When used to convey no one or no amount none takes a singular verb as does everyone every one of us None of us is perfect Everyone does his own thing When indicating no individuals it takes the plural verb None of the eligible voters are present When the meaning is not one it is better to use not one

    Original URL path: http://www.colgate.edu/offices-and-services/communications-office/editorial-style-guide/n (2016-02-01)
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  • O
    Parents Families Current Students Faculty Staff Community Alumni Directory Search APPLY DIRECTORY MAKE A GIFT RAIDERS SPORTS OFFICES SERVICES Home Offices and Services Communications Office Editorial Style Guide O Menu Menu Editorial Style and Usage Guide This guide is the established editorial style for e mail announcements the Colgate Scene colgate edu pages and stories brochures newsletters letters and more Have a suggestion for the style guide Contact Rebecca Downing at rdowning colgate edu For answers to common questions see our Quick Tips NOTE All entries in bold type indicate lower case or capitalization as appropriate A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Punctuation Helpful references Proofreading tips O off campus off campus Hyphenate when used as a modifier otherwise no hyphen She did her grocery shopping off campus She visited the off campus grocery store one In American English using one to refer to any person in an indefinite sense is extremely formal Unless the context is very formal you is a preferable choice AWKWARD Attendance is mandatory unless one wants to receive an F one must be present at every session PREFERRED Attendance is mandatory unless you want to receive an F you must be present at every session online or See either oral verbal Oral means spoken verbal can mean spoken or written orchestra Refer to the campus ensemble as the Colgate University Orchestra on first reference and the university orchestra or the orchestra on second reference orthopedic Not orthopaedic Outdoor Education Program Uppercase when using the official name lowercase in general references He participates in outdoor education activities She is former director of the Outdoor Education Program over See more than over Return to Top Offices and

    Original URL path: http://www.colgate.edu/offices-and-services/communications-office/editorial-style-guide/o (2016-02-01)
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  • P
    Launched in March 2007 and concluded in 2012 this 480 million comprehensive fundraising campaign s full title is Passion for the Climb The Campaign for Colgate No quotation marks passive voice Whenever possible use the active voice rather than the passive PREFERRED The faculty rejected the committee s proposals LESS FAVORABLE The proposals made by the committee were rejected by the faculty per Means by the means or agency of or with respect to every member of a specified group This Latinism can often be substituted with more everyday equivalents such as according to in accordance with or at Per the SGA s request the dance troupe submitted a more detailed budget He registered his car in accordance with campus safety guidelines percent percentage Note that the two terms are not interchangeable and that percentages are presented in numerals Not per cent One percent is a very small percentage Twelve percent of the members were present A small percentage of the membership was present Only 5 percent of the members were present We believe that 99 percent of our students will graduate We hope to reach a participation percentage of 55 not 55 percent participation total See also numbers periods of history See historical periods persuade See convince persuade phone numbers Use hyphens not periods or parentheses 315 228 7000 In text do not include the numeral 1 before area codes photo credits See credits photo physical handicaps See disabilities Physical Plant This department is referred to colloquially at Colgate as buildings and grounds or B G Picker Art Gallery Picker Interdisciplinary Science Institute Named for Harvey Picker 36 plants and animals See Chicago Manual of Style 8 136 8 138 or the dictionary plays and poems See titles of original works or similar please Avoid using in formal publications For more information contact not For more information please contact p m Not PM or pm For more about time style see time politics Usually treated as singular Politics is a controversial subject When used to mean principles or activities it may be treated as plural Her politics were offensive to them possessives See plurals and possessives under apostrophe in the punctuation section presently See currently presently president Capitalize only as a formal title before one or more names President Barack Obama Presidents Clinton and Bush Lowercase in all other uses Sports Illustrated writer Austin Murphy 83 rode mountain bikes with the U S president at his Crawford Texas ranch in 2005 Presidents Club preventive Preferable to preventative prime and double prime These are the symbols that stand for feet and inches Unlike apostrophes and quotation marks they are not curved In Microsoft Word they are formed by turning off smart quotes or by selecting the character in the Symbol table under Insert In text the word feet or inches should be used but these abbreviations are acceptable in captions or in list or table form Girl in Garden Alan B Smyth 3 x4 Jim Jaeckel 5 6 Periods go

    Original URL path: http://www.colgate.edu/offices-and-services/communications-office/editorial-style-guide/p (2016-02-01)
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  • Q
    Colgate Tuition and Fees Virtual Tour Apply Transfer and Other International Students Class of 2019 Profile Financial Aid Admission Publications Request More Information For Counselors Contact Us Athletics Offices and Services Portal Sign In Prospective Students Parents Families Current Students Faculty Staff Community Alumni Directory Search APPLY DIRECTORY MAKE A GIFT RAIDERS SPORTS OFFICES SERVICES Home Offices and Services Communications Office Editorial Style Guide Q Menu Menu Editorial Style and Usage Guide This guide is the established editorial style for e mail announcements the Colgate Scene colgate edu pages and stories brochures newsletters letters and more Have a suggestion for the style guide Contact Rebecca Downing at rdowning colgate edu For answers to common questions see our Quick Tips NOTE All entries in bold type indicate lower case or capitalization as appropriate A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Punctuation Helpful references Proofreading tips Q Quad Quadrangle Both are acceptable references Always capitalize when referring to the landmark on campus which is often referred to as the Academic Quad quantities In nontechnical text physical quantities are expressed according to the rules in numbers five square meters 50 feet 500 volts eight square foot Quantities consisting of whole numbers and fractions should be expressed in figures 8 1 2 x 11 inch paper If an abbreviation is used for the unit of measure use figures 2 hrs 65 mph 5 rpm 10 mi quotations and quotation marks See punctuation section Return to Top Offices and Services Accounting and Control Campus Safety Commencement Communications Office Colgate News and Events Colgate in the Media The Scene Submit Stories and Photo Suggestions Webcams Campus Calendar Website Guidelines Editorial Style Guide Mobile Social Stream Counseling Center

    Original URL path: http://www.colgate.edu/offices-and-services/communications-office/editorial-style-guide/q (2016-02-01)
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