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  • Estimated Cost of Attendance - Colgate University
    Apply Transfer and Other International Students Class of 2019 Profile Financial Aid Admission Publications Request More Information For Counselors Contact Us Athletics Offices and Services Portal Sign In Prospective Students Parents Families Current Students Faculty Staff Community Alumni Directory Search APPLY DIRECTORY MAKE A GIFT RAIDERS SPORTS OFFICES SERVICES Home Admission Financial Aid Financial Aid Prospective First Year Students Estimated Cost of Attendance Menu Menu Estimated Cost of Attendance for 2016 17 The figures below are provided for estimating purposes only Actual billed charges for the coming academic year will be approved by the Board of Trustees in the spring Non billed expenses will vary based on personal choices Standard Billed Expenses Tuition 51 390 Room 6 275 based on traditional residence hall Meals 6 735 based on Premier Gold meal plan Student Activity Fee 330 Total Standard Billed Expenses 64 730 Occasional Billed Expenses One Time Transcript Fee TBD was 50 for 2015 16 charged only in the first semester of attendance Student Health Insurance TBD was 1 109 for 2015 16 charged only for students not covered through family Non billed Expenses Books and Supplies 1 040 Domestic Travel 200 depending on state of residence Personal 1 020 Total Non billed Expenses 2 260 Total Estimated Cost of Attendance 66 990 does not include occasional billed expenses as those do not apply to all students Admission Financial Aid Visit Colgate Tuition and Fees Virtual Tour Apply Transfer and Other International Students Class of 2019 Profile Financial Aid Net Price Calculator Prospective First Year Students United States Eligible Citizens Canadian Citizens International Non Canadian Citizens Policies and Procedures Current Students Transfer Students Tools Resources Financing Options Contact Us Admission Publications For Counselors Contact Us RELATED LINKS Majors and Minors MAJORS AND MINORS We offer 54 diverse majors and numerous

    Original URL path: http://www.colgate.edu/admission-financial-aid/financial-aid/prospective-first-year-students/estimated-cost-of-attendance (2016-02-01)
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  • Student Employment Handbook - Colgate University
    students the request sheet may initially indicate that the student may work because we have a valid I 9 form on file but that no work code can yet be issued because the student has not yet received his or her Social Security card If after reviewing your updated request sheet you have questions about whether or not a particular student is allowed to work please contact the Office of Financial Aid and Student Employment at 315 228 7431 or at finaid colgate edu The same request sheet is meant to be sent back and forth all year long with students being added as needed over time However please be aware that work codes and therefore spreadsheets from prior years cannot be reused Expired work codes will result in your students not being paid properly as the work codes and spreadsheets are updated each year Detailed information about working with the request sheets can be found here Hiring students to work during the SUMMER When hiring continuing Colgate students for the summer supervisors will submit their hiring requests to the Office of Financial Aid and Student Employment on a Student Employee Change of Status form or Student ECOS May graduates and non Colgate students should be hired through Human Resources Each spring a link to the new ECOS form will be provided to all regular employees by the Office of Financial Aid and Student Employment generally in early March Please be aware that forms from prior years should not be reused as the forms are reviewed and or updated each year The ECOS is a fillable PDF which works best on those Macs and PCs running Adobe Acrobat Reader version X 10 or newer The form does not work well with Preview for Mac which may allow one to view but not necessarily to complete and save the form Should you need to install or upgrade Acrobat Reader on your Colgate computer you may visit www adobe com or contact the ITS helpline for assistance When completed the ECOS form should be saved to the supervisor s hard drive for future reference use the save as PDF option then sent via e mail attachment to finaid colgate edu One ECOS form is required for each student hired If a supervisor is hiring multiple students for the summer we prefer to receive multiple ECOS forms per e mail as many as 40 50 forms may be attached to one message The ECOS form once received will be reviewed by the Office of Financial Aid and Student Employment which will contact supervisors with any questions or comments regarding wage rates dates of employment or a student s employment status e g a student may not yet be eligible to work because s he may not yet have submitted an I 9 form A student should not be asked to report to work until the supervisor has received confirmation from student employment that the student is eligible to work If you have questions about whether or not a particular student is allowed to work please contact the Office of Financial Aid and Student Employment at 315 228 7431 or at finaid colgate edu For more information about summer student hiring please see our detailed step by step instructions I 9 forms ensuring eligibility for employment As required by the Department of Homeland Security students will be allowed to work only if they have an I 9 form on file with the university No work code will be issued and no hours may be worked until a student has completed an I 9 form We are no longer allowed to collect I 9 forms from students before they have accepted a job offer Thus it is not safe to assume that a student has completed the form in a prior year and may begin work immediately supervisors may offer a job but they must be sure to check with Student Employment before allowing a student to work Supervisors potentially put the university and its students at risk if they allow them to work before an I 9 form is on file with the university All students are notified annually of this requirement and are asked to bring original forms of identification with them to campus so their employment can be authorized without delay To determine acceptable forms of identification students should contact student employment directly or consult the I 9 form itself accepted forms of identification are listed on the final page of the form How will a supervisor know if a student is authorized to work Generally if a student has been paid by Colgate in the past during either the academic year or the summer that student has been cleared to work Regardless if a supervisor submits a hiring request discussed in section s labeled Hiring students to work Student Employment will indicate whether or not the student is already authorized to work and or what additional form s may be needed Notice and Acknowledgment of Pay Rate and Payday required at time of hire As required by the New York State Department of Labor upon hire all employees must receive a Notice and Acknowledgment of Pay Rate and Payday hereafter the notice Even if a student has worked with a particular supervisor in the past a new notice is required for the new hiring period The English language versions of the form have been designed so that much of the information is pre filled Supervisors and their student employees will need to complete only the sections shaded gray A photocopy of the signed notice needs to be given to the student employee for his or her records the signed original then needs to be returned to the Office of Financial Aid and Student Employment Supervisors will be notified if and when we are able to arrange for electronic completion of the form When available the notice needs to be presented to an employee in his or her primary language Forms are currently available in Chinese English Haitian Creole Korean Polish Russian and Spanish All currently available forms can be found here English language forms can also be found on the Colgate portal after signing in look for the relevant links within the Student Employment portlet For most students the single rate version of the notice will be used students with multiple rates of pay within a single department will need to be given the multi rate form Both forms are available in all the languages noted above Colgate is not currently requiring that the pay rate form be completed before the student employee begins work Such a requirement is however permitted by law and Student Employment reserves the right to require this in the future Generally though supervisors find it is easiest to get students attention and cooperation when they are first hired It is strongly recommended that completion of the form be made a part of orientation on boarding processes for your student employees Preference given to work study students For at least the first two to three weeks of each semester and for at least a week whenever a job is first posted mid semester most jobs on campus will be made available only to work study students When possible supervisors should also attempt to give scheduling preference to work study students so they may be given every opportunity to earn the funds required by their financial aid award Exceptions to the work study preference rule are made for positions requiring special skills or training e g EMT lifeguard tutor etc The pool of eligible applicants for such positions is much more limited so qualified students may be hired without regard to work study status The Colgate portal automatically displays each posting to the appropriate group for that particular position either to work study students only or to all students If students mention that they ve heard that a certain position is open but they can t see it on the portal it is likely because they don t have a work study award Such students should either apply for the positions they do see on the portal or wait to see what positions are still open at the end of the preference period Weekly limits on student work hours While school is in session students should limit their work to no more than 15 hours a week for all jobs combined Most students receiving work study as part of a financial aid award will need to work about 10 12 hours a week at minimum wage in order to earn their full work study award Thus working anything more than 12 hours or at a higher wage level will actually provide a student with more income for the year than s he will need in order to meet regular expenses The 15 hour a week target allows some students who choose to do so to earn a little extra money while still ensuring that there will be hours available for all the students who want and need to work during the year Although a special project or deadline may occasionally require work beyond 15 hours a week under no circumstances should a student work more than 20 hours in a week while school is in session If an international student exceeds this 20 hour limit it is a violation of the student s visa and penalties can include the revocation of the visa For all students exceeding the limit may impact status as a full time student with potential implications for payroll taxes i e student employees pay a lower level of payroll taxes than do regular employees During the summer and at other times when school is not in session both domestic and international students may work up to 40 hours a week Hiring a community leader CL or house manager HM for a secondary job Because community leaders and house managers are well compensated for their work and because the demands of their positions should generally keep them busy at least 12 15 hours a week such students are usually limited to only that one job on campus An exception may potentially be made if a community leader or house manager is well qualified for a hard to fill position on campus and if that secondary position would not cause that student to exceed the equivalent of 20 hours per week overall Supervisors who wish to request an exception to the one job per community leader rule may submit the request form found here or contact the Office of Financial Aid and Student Employment at finaid colgate edu to discuss the situation If an exception can be made student employment will coordinate with the Office of Residential Life and or the dean s office to ensure that all parties are aware of the secondary job commitment understand the hourly limitations of the secondary job and that any concerns about the arrangement are addressed Paying Students Setting student wage rates during the academic year When a new student position is created on campus and a new job description is written it should be submitted through the portal for approval by the Office of Financial Aid and Student Employment Portal instructions appear in the Hiring and Re hiring section above As part of the approval process an appropriate wage rate will be set by student employment If the new position does not fall into a standard position type e g tutor office assistant monitor etc student employment may request that the supervisor complete a Student Employment Position Questionnaire in order to help determine the grade level of the new position after which an appropriate starting wage will be assigned All approved portal postings will automatically include the assigned wage rate Please do not advertise new academic year student positions through means other than the Colgate portal before the wage rate has been assigned and the job has been posted on the portal This centralized wage setting process is meant to ensure that comparable positions will be paid at comparable wage rates even if the positions fall within different departments Student wage scale The NYS minimum wage has increased to 9 00 hour as of January of 2016 However in an effort to avoid the need for supervisors to modify students wage rates mid year our 2015 16 wage rates already reflect the required increase The wage scale overall has also been adjusted somewhat to moderate the impact on departmental budgets of both the required increase in the minimum wage and its early adoption for student employees The current year student wage scale can be found here It can also be found on the Colgate portal after signing in look for the relevant link within the Documents section under the Student Employment tab Electronic time sheets on the portal Students enter their work hours and supervisors approve hours electronically using the Web Time Entry system on the portal Students and supervisors with questions about how to enter submit or approve time may visit the Payroll Office website for detailed information about web time entry In particular supervisors may wish to view the training video created specifically for supervisors of student employees and they may wish to direct their students to a similar training video specifically for student employees To ensure greatest accuracy students should enter their work hours on a daily basis waiting until the end of either a week or a payroll period can lead to faulty reporting of hours Supervisors may wish to check the status of their students time sheets at the end of the first week of each payroll period so that if any issues have developed they may be addressed before the pay period ends and options for corrective action become more limited Students will submit their hours for supervisor approval on a bi weekly basis Supervisors then approve the time on the appointed day usually a Monday see Student payroll deadlines below so that payment will be timely When approved by the published due dates electronic time sheets will result in student pay checks or direct deposit payments being issued within roughly 4 5 days Hours approved late and or through means other than the portal may unnecessarily delay a student s payment which is neither ethical nor legal create considerable extra work for the Payroll Office which then needs to manually verify that hours are not being counted more than once cause considerable confusion as to whether or not students are working more than their allowed 15 hours a week during the academic year or 40 hours a week during summer and official breaks If a student s time sheet doesn t appear under a supervisor s portal listing the supervisor should contact the Office of Financial Aid and Student Employment at 315 228 7431 well before the payroll deadline if at all possible Student employment staff members will troubleshoot as best they can calling on assistance from payroll and or human resources personnel as needed Student payroll deadlines Current year payroll deadlines can be found here They can also be found on the Colgate portal after signing in look for the relevant link within the Documents section under the Student Employment tab Especially now that student employees use an electronic time sheet system web time entry to enter their work hours it is vitally important that students enter their hours and supervisors approve the hours according to the established schedule The electronic time sheet system is much more efficient but also much less forgiving than the paper system Supervisors and students alike should plan to mark payroll deadlines on their calendars and or pay close attention to all automated reminder e mails to ensure that all payroll deadlines are met Student wage budgets Colgate employees are very careful about watching their budgets which is greatly appreciated however student wage budgets are actually intended to be spent in full each year Savings in this particular budget area can actually create challenges for the university related to federal work study funds which provide a substantial portion of our institutional student wage budget and are required to be spent at specified levels each year Additionally students particularly those who have work study as part of an aid award rely on working on campus to earn money toward their expenses Naturally if a supervisor no longer needs a particular student position it is not appropriate to continue hiring a student Student Employment does not advocate overspending this or any other university budget line However if a department is attempting to cut expenses by getting by with fewer students than it truly needs or could use hiring plans should be re evaluated and student wage funds should be spent in full where possible Budget managers may have some special concerns about their student wage budgets during any years in which a mandatory increase in the minimum wage may occur Unfortunately it sometimes happens that word of a required increase arrives after departmental budgets had already been set for the year in which case Colgate is not able to adjust budgets accordingly In such cases Colgate greatly appreciates budget managers efforts to keep this change in mind when monitoring overall spending during the relevant fiscal year Supervisors or budget managers with questions about departmental budget allocations should contact the Office of Budget and Decision Support at 315 228 7455 Any questions about creating new positions resuscitating old ones or about student hiring in general should be directed to the Office of Financial Aid and Student Employment finaid colgate edu or 315 228 7431 Supervising and Disciplining Students A progressive approach to discipline Almost all student employees will after some training and or guidance become valuable team members who can add appreciably to the departments in which they work In a few cases though difficulties may arise and supervisors may be unsure how to proceed Specific questions should be addressed to the Office of Financial Aid and Student

    Original URL path: http://www.colgate.edu/admission-financial-aid/financial-aid/current-students/student-employment/student-employment-handbook (2016-02-01)
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  • Chemical Hygiene and Laboratory Safety - Colgate University
    Hygiene and Laboratory Safety Program is responsible for the development and oversight of programs to ensure the safe handling use transport collection storage and disposal of chemicals generated by teaching research or administrative support activities Chemical Hygiene Plan Colgate University s Chemical Hygiene Plan CHP defines the university s laboratory safety policies practices and procedures to ensure a safe learning environment for students staff and faculty Waste Management and Disposal Guide The Waste Management and Disposal Guide has been designed to assist the students staff and faculty of Colgate University in the safe and economical management of lab waste including hazardous chemical waste radioactive waste and biological waste Hazardous materials generated in laboratories art studios workshops and other locations on campus are collected labeled and stored according to specific procedures detailed in this manual Peroxide Forming Compounds Certain laboratory chemicals form explosive peroxides when exposed to oxygen in the air Over time some chemicals continue to build peroxides to potentially dangerous levels whereas others accumulate a relatively low equilibrium concentration of peroxide which becomes dangerous only after being concentrated by evaporation or distillation Colgate s Peroxide Forming Chemical Safety Program was developed to prevent accidents and to help EHS track and periodically test all peroxide forming chemicals Important Resources Colgate University s Online MSDS Library Key to Understanding Lab Hazard Signage Experiment in Progress Form Prudent Practices in the Laboratory Radiation Safety Student Incident Reporting To request stock chemicals please use the Chemical Requisition Form HAZMAT Contingency Plan The HAZMAT Contingency Plan provides a written plan of action for Colgate University in the event of a fire explosion or unplanned release of hazardous materials or hazardous waste that could pose a threat to human health and or the environment Personal Protective Equipment PPE Policy The Laboratory Personal Protective Equipment PPE

    Original URL path: http://www.colgate.edu/offices-and-services/environmentalhealthandsafetyoffice/chemicalhygienelaboratorysafety (2016-02-01)
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  • Emergency Management - Colgate University
    is designed to maximize emergency preparedness fortify community safety preserve university property restore normal operations in the event of an emergency and provide responsive communications to all appropriate parties Menu Menu This program is also intended to ensure full compliance with applicable local state and federal life safety regulations and cooperation with relevant public agencies charged with disaster control The program includes general campus safety advisories emergency communication systems locations of all emergency telephones automated external defibrillators and aid stations and the Emergency Response Plan ERP The ERP provides the basic framework for the university s emergency response and incident command It applies to all units of the university and may be activated in the event of campus local regional or national emergencies HAZMAT Contingency Plan The HAZMAT Contingency Plan provides a written plan of action for Colgate University in the event of a fire explosion or unplanned release of hazardous materials or hazardous waste which could pose a threat to human health and or the environment Other documents including Colgate University s Spill Prevention Control and Countermeasures SPCC Plan Emergency Response Plan ERP and Chemical Hygiene Plan CHP may be used as additional resources during an incident involving hazardous materials or hazardous waste Blue Light Emergency Telephones The blue light emergency telephones are strategically located throughout campus to provide assistance in emergencies Identified by overhead blue lights these telephones are directly linked to the Campus Safety dispatcher Locations of blue light emergency telephones AED Management Program Colgate University s AED Automated External Defibrillator Management Program was created to ensure the safe use of AEDs on campus while following all applicable local state and federal regulations AEDs have been strategically placed throughout campus in key locations which can be viewed by clicking on the map below CPR AED training is

    Original URL path: http://www.colgate.edu/offices-and-services/environmentalhealthandsafetyoffice/emergency-management (2016-02-01)
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  • Fire Safety
    DIRECTORY MAKE A GIFT RAIDERS SPORTS OFFICES SERVICES Home Offices and Services Environmental Health and Safety Fire Safety Fire Safety The goal of the Fire Safety Program is to provide a safe environment in university facilities through fire prevention and fire protection systems Menu Menu Tent Permit Request Form This is accomplished through fire prevention education fire extinguisher and fire evacuation training fire hazard analysis fire and life safety inspections fire protection system testing and fire system acceptance reacceptance tests Fire Safety Week During Fire Safety Week EHS and Campus Safety hold a mock dorm fire in the upper quad Students are also taught how to use fire extinguishers and how to navigate through a smoke filled residence hall using the New York State Office of Fire Prevention and Control fire safety trailer Tent Permit Request Form All permits for tents to be used on Colgate University property must be obtained through the Department of Environmental Health and Safety REQUEST A TENT PERMIT Annual Fire Safety Report and Written Notification The Higher Education Opportunity Act requires colleges and universities to publish an annual Fire Safety Report that is available for public access The Kerry Rose Sprinkler System Notification Act requires New York State colleges to provide written notification 2016 Fire Alarm and Sprinkler Systems Written Notification on the fire safety systems including sprinklers systems to all students residing in college owned or college operated housing Fire Extinguishers Portable fire extinguishers are located throughout the university and are available for use by trained personnel EHS offers fire extinguisher training upon request Further information about fire extinguishers on campus can be found on the Fire Extinguisher Information Sheet Hot Work Program Colgate has established a Hot Work Program to minimize the potential for a fire incident due to hot work on campus

    Original URL path: http://www.colgate.edu/offices-and-services/environmentalhealthandsafetyoffice/fire-safety (2016-02-01)
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  • Colgate University Employee Incident Reporting
    Perspective Success After Colgate Athletics Entrepreneurship Sustainability Admission Aid Admissions Overview Visit Colgate Tuition and Fees Virtual Tour Apply Transfer and Other International Students Class of 2019 Profile Financial Aid Admission Publications Request More Information For Counselors Contact Us Athletics Offices and Services Portal Sign In Prospective Students Parents Families Current Students Faculty Staff Community Alumni Directory Search APPLY DIRECTORY MAKE A GIFT RAIDERS SPORTS OFFICES SERVICES Home Offices and Services Environmental Health and Safety Incident Reporting Employee Incident Report Employee work related accidents injuries and illnesses shall be reported as soon as practicably possible The Colgate University online employee incident reporting provides automated notification to Human Resources staff supervisor s and Environmental Health and Safety to ensure employee best care work coverage and safety corrective actions if necessary Please note that the online Employee Incident Report form will only be visible below when logged into your Colgate Google account Loading Menu Menu Offices and Services Accounting and Control Campus Safety Commencement Communications Office Counseling Center Dean of the College Dean of Faculty Provost Document Services Environmental Health and Safety Chemical Hygiene and Laboratory Safety Driver Safety Motor Vehicle Use Emergency Management Fire Safety Incident Reporting Occupational Health and Safety

    Original URL path: http://www.colgate.edu/offices-and-services/environmentalhealthandsafetyoffice/incident-reporting (2016-02-01)
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  • Occupational Health and Safety
    Respiratory Protection Program The Respiratory Protection Program RPP establishes respiratory protection requirements at Colgate University and describes all aspects pertaining to the safe use and maintenance of university issued respirators All respirators are issued through EHS following a respirator medical evaluation and respirator fit test Hot Work Program Colgate University has established a Hot Work Permit Program to 1 minimize the potential for a fire incident due to hot work on campus and 2 comply with the Occupational Safety and Health Administration OSHA 29 CFR 1910 252 Welding Cutting and Brazing standard New York State NYS Fire Code Chapter 26 Welding and Other Hot Work and National Fire Protection Association NFPA 51B Standard for Fire Prevention During Welding Cutting and Other Hot Work Eye and Face Personal Protective Equipment Program The Eye and Face Personal Protective Equipment PPE Program is designed to ensure all Colgate University staff and students have the appropriate level of protection during activities that present a potential eye and face hazard The program sets forth use requirements and provides resources to appropriately identify and select eye and face protection based on the specific hazard source All protective eyewear must meet the ANSI Z87 1 2003 standard Confined Space Program A confined space as defined in 29 CFR 1910 146 has limited or restricted means for entry or exit Ex tanks vessels silos vaults pits and storage bins and is not designed for continuous employee occupancy An inventory of all confined spaces at Colgate University has been compiled to provide potential hazards personal protective equipment PPE requirements and entry procedures for each identified space Confined Space Inventory Map Material Safety Data Sheets Colgate University s Online MSDS Library Incident Injury and Illness Reporting Work related accidents injuries and illnesses should be reported as soon as possible via

    Original URL path: http://www.colgate.edu/offices-and-services/environmentalhealthandsafetyoffice/occupational-health-and-safety (2016-02-01)
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  • Waste Management - Environmental Health and Safety Office
    that unless EHS has been consulted regarding disposal all wastes will be collected and handled as if they are hazardous Waste Management and Disposal Guide The Waste Management and Disposal Guide is designed to assist the students staff and faculty of Colgate University in the safe and economical management of lab waste including hazardous chemical waste radioactive waste and biological waste Hazardous materials generated in laboratories art studios workshops and other locations on campus are collected labeled and stored according to specific procedures detailed in this manual Batteries and eWaste Batteries contain hazardous components and are considered universal waste For this reason batteries and electronic waste eWaste e g iPods computers and cables must not be disposed of in the regular trash The Sustainability and EHS Offices facilitate the battery collection program for the university Battery and eWaste collection areas have been set up around campus map Any batteries put into the collection containers must have both terminals covered with non conductive tape Further instructions can be found on the label of each collection bin Contact Sustainability x6360 or EHS x7994 for waste battery pickup if the containers are full Collect Only These Batteries in Battery Collection Containers Alkaline and Non alkaline household type batteries AA AAA C D 9 volt Rechargeable batteries such as nickel cadmium type Button batteries found in watches calculators pagers cameras DO NOT Place the Following in Battery Collection Containers Batteries containing liquids such as car batteries Large batteries such as power packs and computer batteries Other batteries not listed above Fluorescent Lamps and Bulbs In academic buildings most used fluorescent lamps are classified as universal waste The inside of a fluorescent tube is coated with chemicals and the tube contains a small amount of mercury vapor Fluorescent lamps cannot be placed in the regular

    Original URL path: http://www.colgate.edu/offices-and-services/environmentalhealthandsafetyoffice/waste-management (2016-02-01)
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