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  • Grants and Sponsored Research - Colgate University
    Grants and Sponsored Research The Office of Accounting and Control serves as an audit function for grants and sponsored research private and governmental It also provides guidance or answers related to restrictions types of costs and general guidelines for grants and sponsored research private and governmental Federal Grants Once an official notification has been received from a federal funding agency the following will happen The principal investigator will be required to sign a Drug Free Workplace Statement Once the Drug Free Workplace Statement is returned to the Accounting Office a memo will be sent to the principal investigator with the following information Memo of reminders Supply of Effort Report forms New fund and account numbers Information on grant conditions Verification of budgets Identify source of any matching requirements Federal grants require annual and final reporting National Science Foundation reports are completed online via Fastlane Other federal agencies may provide report forms when they are due It is recommended that the principal investigator become familiar with the reporting requirements Private Grants Once an official award letter has been received from the awarding foundation company or corporation the researcher will be asked to establish a budget by fiscal year Upon receipt of this information budgets will be established and the researcher provided with fund and account numbers for this grant The researcher will also be provided with any reporting requirements Private Gifts New gifts are either added to an existing fund or a new fund is established if the restrictions warrant a separate fund The new fund will be established upon proper documentation pertaining to any restrictions The department chair will be asked to establish an annual budget Endowment Funds Upon request we can provide information regarding restrictions annual spending and market values Contact Us Andrew Fagon Assistant Controller Risk manager external

    Original URL path: http://www.colgate.edu/offices-and-services/accountingandcontrol/grantsandsponsoredresearch (2016-02-01)
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  • Benefits and Job Policies at Colgate University
    of 2019 Profile Financial Aid Admission Publications Request More Information For Counselors Contact Us Athletics Offices and Services Portal Sign In Prospective Students Parents Families Current Students Faculty Staff Community Alumni Directory Search APPLY DIRECTORY MAKE A GIFT RAIDERS SPORTS OFFICES SERVICES Home Working at Colgate Benefits Menu Menu Benefits We pride ourselves in the scope and quality of the benefits offered to our faculty and staff Every attempt is made to meet essential needs on a competitive basis while maintaining fiscal responsibilities Below are links to our benefit summaries based on employee categories When possible we have benefit vendor webpages linked on our Resources page For forms please visit our Forms to Download page Note You will need Adobe Reader to view many of these files 2016 Colgate Benefits Summary The information contained in this website is designed to provide basic descriptions of the types of benefits available for Colgate employees The descriptive materials contained here are only summaries and must be governed by the actual terms of the more detailed plans agreements or plan documents Colgate reserves the right at any time to modify the plans policies or procedures described However Colgate makes every effort to notify all affected members when such changes or modifications are being considered and made Eligibility for specific benefits is also described at the time of employment for all new employees Questions regarding benefits can be directed to humres colgate edu Benefit Resources 2016 Health Insurance Premium Calculator 2016 Open Enrollment Information Spouses domestic partners Benefit provider links Holiday schedule Undergraduate and graduate level courses Working at Colgate Staff Job Opportunities Temporary and Summer Job Opportunities Faculty Job Opportunities Human Resources Office Benefits Compensation Spousal Partner Employment Work Life Programs Staff Development Holiday Schedule Employee Relations Resources RELATED LINKS Intellectual Engagement INTELLECTUAL ENGAGEMENT

    Original URL path: http://www.colgate.edu/working-at-colgate/benefits (2016-02-01)
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  • Payroll Information and Calendars - Colgate University
    Payroll Menu Menu Payroll Important Information Beginning in October of 2013 the payroll department transitioned all hourly paid employees to a web time entry system for submitting hours worked and leave information eliminating the submission of paper time sheets General Information The payroll department is responsible for processing the payroll for all employees New hires are set up on the payroll system through human resources which works closely with the payroll department to ensure the accurate and timely payment of wages Students are assisted with employment through the financial aid office Financial aid also works in conjunction with the payroll department to assist students with their work study requirements Web Time Entry User guide for employees approvers supervisor and proxies PDF Employee Web Time Entry Training Video Supervisor Web Time Entry Training Video Instruction Sheet for Students PDF Student Web Time Entry Training Video Student Supervisor Web Time Entry Training Video Earning codes descriptions PDF Frequently Asked Questions PDF Calendars and Deadlines Biweekly B1 B2 payroll calendar PDF Important dates for changes to human resources and time sheets to payroll for Biweekly payroll Monthly payroll calendar PDF Important dates for changes to human resources and time sheets to payroll for Monthly payroll Student B3 payroll calendar PDF Important dates for financial aid authorization and time sheets to payroll Forms Employee direct deposit form PDF for employee to complete to authorize direct deposit Student direct deposit form PDF for student employee to complete to authorize direct deposit Services W2 reprints contact Patti Blinebry at pblinebry colgate edu or 315 228 7803 Changes to an existing direct deposit allocation must be submitted on a new written authorization form and submitted to the Payroll Office All changes are effective immediately unless otherwise noted by the employee Changes to an employee s Federal withholding

    Original URL path: http://www.colgate.edu/offices-and-services/accountingandcontrol/payroll (2016-02-01)
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  • Colgate Employee Discounts and Deals
    is up to each individual employee to assess if each program is right for you Your agreement with each provider is between you and the company The offering should not be construed as a university endorsement of any one company AT T Wireless Discount AT T questions and answers 20 Discount on qualifying AT T Service Blueox Energy Fuel Oil Kerosene Propane Discounts Please click here for the 2015 Discount Prices Booking Site for Hotel Discounts Academic Ambassadors Hotel and Resort Discounts The Purchasing Department has set up a lodging preferred program agreement between Colgate University and Wyndham Hotel Group and Choice Hotels International Chenango Eye Associates Discount 10 Discount on a complete pair of eyeglasses 10 discount on a year supply of contact lenses Hamilton Vision Specialist Dr Michael P Spellicy OD 20 discount on eye glasses Enterprise Rent A Car National Car Rental Car rental discounts are available for Colgate Employees and Colgate Business only Mang Insurance Agency Mang Insurance Agency has agreed to offer discounts on various personal protection programs For more information on Mang Insurance Agency LLC please visit the Mang Insurance website Insurance coverage for auto home motorcycles ATV personal watercraft snowmobiles rent and RV For more information on this program please click Frequently Asked Questions Information Request Form Musical Instruments Parts Supplies and Accessories Music Square a full line music equipment store located in Oneonta and Norwich N Y a subsidiary of Boynton Pro Audio housed in the same location Music Square has access to over 250 manufacturers of pro audio equipment Music Square will work with the university and allow a 10 discount off posted prices on musical instruments parts supplies and accessories University employees will be required to present their Colgate ID cards to obtain such discounts Seven Oaks Golf Club Discounted

    Original URL path: http://www.colgate.edu/offices-and-services/purchasing/employee-discounts (2016-02-01)
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  • Colgate Employee and Student Travel
    Aid Admissions Overview Visit Colgate Tuition and Fees Virtual Tour Apply Transfer and Other International Students Class of 2019 Profile Financial Aid Admission Publications Request More Information For Counselors Contact Us Athletics Offices and Services Portal Sign In Prospective Students Parents Families Current Students Faculty Staff Community Alumni Directory Search APPLY DIRECTORY MAKE A GIFT RAIDERS SPORTS OFFICES SERVICES Home Offices and Services Purchasing Travel Travel Policy Information Full Policy READ THE FULL POLICY Menu Menu Travel Policy Rental Cars Hotels and Resorts Concur Colgate utilizes the online system Concur for travel and expense management Access Concur by signing in to the Colgate Portal and clicking Travel and Expense Management in the Banner Self Service section COLGATE PORTAL Travel Agency Consulting Please contact purchasing at 315 228 7474 for travel consultant information Thank you Rental Cars Need a car for Colgate business Here s what you need to know RENTAL CARS Offices and Services Accounting and Control Campus Safety Commencement Communications Office Counseling Center Dean of the College Dean of Faculty Provost Document Services Environmental Health and Safety Equity and Diversity Facilities B G Finance and Administration Grants Information Health Sciences Advising Health Services Information Technology Institutional Planning and Research

    Original URL path: http://www.colgate.edu/offices-and-services/purchasing/travelpolicyinfo (2016-02-01)
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  • Emergency Closing Policy for Colgate University
    relieved or notified by their supervisors to leave As indicated elsewhere in this policy employees must make individual decisions about whether to travel between the university and home based on local conditions Every effort will be made to accommodate essential personnel who feel that it is unsafe to travel Localized and Temporary Closing Extreme conditions occasionally may make working conditions in a particular building or location intolerable Supervisors or employees in the affected unit s should discuss the problem with Campus Safety and the Human Resources Department If the problem cannot be resolved the supervisor may request permission of the Division Head to temporarily close the area or location Building closures may be authorized by the Vice President for Finance and Administration the Provost and Dean of Faculty the Director of Campus Safety or the Director of Environmental Health and Safety Decisions to Close the University Decisions to close the university will be made by the Vice President for Finance and Administration and the Provost and Dean of Faculty in consultation with other university executives as needed including but not limited to the Director of Campus Safety and the Assistant Vice President for Campus Safety Environmental Health and Emergency Management Communication and Information Sources Concerning University Status Reliable university status information is available through the following sources Colgate s home web page www colgate edu Colgate s e mail system from Campus Alerts Colgate s RAVE Alert System Social Media Updates on Twitter colgateuniv and www facebook com colgateuniversity Although closing information is provided to the following regional news outlets experience suggests that the information broadcast may not be reliable However these may be the only operational information sources in the event of some power failures WKTV Channel 2 WTVH WSTM Channels 3 and 5 WSYR Channel 9 Time Warner Cable News Channel 10 Safety Irrespective of University status employees even essential personnel must make individual decisions about whether to travel between home and the university or between the university and home based on local conditions Employees who cannot travel should notify their supervisors as soon as possible if communication is practical Compensation During an Emergency Closing Hourly employees will be paid for the time they normally would work while the university is officially closed and during a delayed opening Hourly employees designated as essential personnel who report and those asked to report by their supervisors will be paid for the number of hours worked during the emergency closing and in addition will have the option of either 1 receiving additional pay for the actual hours worked or 2 receiving time off equivalent to the number of hours worked Any time off taken by an employee should be used as soon as practical after an emergency closing Supervisors are responsible for tracking this time Employees who report to work when the University is officially closed or during a delayed opening who have not specifically been asked to report will not be eligible for the additional compensation or equivalent time off

    Original URL path: http://www.colgate.edu/working-at-colgate/resources/emergency-closing-policy (2016-02-01)
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  • Spousal-Partner Employment at Colgate
    to help the spouse or partner of a recruited tenure stream faculty or staff member identify suitable career opportunities both at the university and in the upstate New York area We are a member of the Upstate New York Higher Education Recruitment Consortium HERC Developed in 2006 it is a collaborative response of member institutions to the many challenges of academic recruitment and retention Of particular interest is finding effective ways to assist the spouses and partners of faculty and staff to secure area employment Dual career Employment at Colgate Faculty positions If a spouse or partner is interested in a faculty position at Colgate the individual s CV will be shared with the office of the Dean of the Faculty and others as appropriate to determine if expertise aligns with current or anticipated openings and the special needs of the university Non faculty positions If a spouse or partner is interested in a non faculty position at Colgate the individual must apply at Careers Colgate for any position of interest and will be considered on an equal basis with all other applicants under the university s equal employment opportunity policies If the individual meets the minimum qualifications including education skills and experience the Office of Equity and Diversity will notify the search chair of the potential for a spousal or partner hire Colgate s EEO AA policy recognizes a diverse range of competitive factors including spousal partner hire that can be considered in the hiring process Colgate can neither guarantee employment nor violate equal employment opportunity for all applicants The Office of Equity and Diversity provides support to spouses and partners of current or prospective employees ensuring that information about job opportunities is made as readily and fully available as possible Request Dual Career Assistance DOWNLOAD FORM Fill out

    Original URL path: http://www.colgate.edu/working-at-colgate/spousal-partner-employment (2016-02-01)
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  • Green Office Program for Environmental Improvement
    Publications Request More Information For Counselors Contact Us Athletics Offices and Services Portal Sign In Prospective Students Parents Families Current Students Faculty Staff Community Alumni Directory Search APPLY DIRECTORY MAKE A GIFT RAIDERS SPORTS OFFICES SERVICES Home Distinctly Colgate Sustainability For Faculty and Staff Green Office Program Green Office Program Thank you for joining other faculty members and employees who are introducing green practices into their work area Menu Menu The Program Can Generate excitement and raise awareness around issues of sustainability in your work environment Provide motivated community members the resources and tools to implement sustainability practices Implement real solutions to everyday environmental challenges Illustrate that combining many small personal actions can lead to big outcomes Reduce Colgate s and your individual ecological footprint Save money and natural resources through conservation and efficiency How to Get Started Download the Green Office Worksheet a step by step guide to certification View our orientation presentation 5 7 min Designate a motivated Eco Rep to help lead the effort in your work area Register your work area into the Green Office Program Wait for an e mail invite from the sustainability office and begin working through the online green practices checklist Receive an official green rating and become a certified green office Best Practices Examples Grants Office reduces paper use Residential Life purchases coffee mugs that state It s easy being green in order to eliminate the use of disposable cups in their office Grants Office purchases reusable Eko brew container to eliminate plastic cup waste from Keurig coffee machine Distinctly Colgate Intellectual Engagement International Programs Success After Colgate Athletics Entrepreneurship Sustainability Climate Action Planning For Students For Faculty and Staff Green Office Program For Alumni Community Garden Sustainability Council Latest News and Story Lines Sustainable Highlights Map 13 Days of Green

    Original URL path: http://www.colgate.edu/distinctly-colgate/sustainability/for-faculty-and-staff/green-office-program (2016-02-01)
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