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  • Writing for the Web
    designed to support and help writers who want to design and code Web sites as well as understand how to write effective and interesting content for them Writing for the Web Category Business Documents Show Descriptions Writing Guides Business Email Business Letters An Overview Case Studies Desktop Publishing Email Executive Summaries Formatting Business Letters Resumés Tweet HELP SITE INDEX ABOUT THIS SITE CONTACT Writing CSU is an open access educational

    Original URL path: http://writing.colostate.edu/collections/collection.cfm?collectioncategory_active=30 (2015-10-15)
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  • Formatting Business Email
    fact that the basic heading elements found in a business memo are programmed into the computer generated template of every email program The communication role of business email goes beyond that of a memo however In order not to overlook its versatility the formatting elements of a business letter can be inserted manually into the body of an email Business email functions as both an internal and an external method

    Original URL path: http://writing.colostate.edu/guides/page.cfm?pageid=1489&guideid=74 (2015-10-15)
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  • Business Email Heading
    the writer to the computer generated email template The CC field in a business email may contain one or more addresses The blank field will expand as the addresses are inserted BCC BCC stands for blind carbon copy Like CC the term is somewhat antiquated since carbon paper is no longer in use Nevertheless its purpose remains the same It indicates that copies have been distributed to the individuals named in the space following the BCC notation however their identities are being withheld from the reader Essentially the principal recipient is kept in the dark Unlike the addresses placed in the CC field those placed in the BCC field are simply not forwarded Sometimes it is just plain wise to hide the identities of those receiving copies of a document For example an email regarding suspicious accounting irregularities of which you have recently become aware You might email your findings to the suspected perpetrator it might be your supervisor and BCC a copy to the company s Chief Financial Officer Using the BCC field is also useful in protecting the privacy of your copied email recipients It hides their addresses from potential spamming operations If the BCC field is not visible on your email template you can activate it from the drop down menu of the View button on your email program s tool bar Addresses can then be inserted into the BCC field in one of the following ways Place the cursor in the blank field and key the address in manually Click either the Bcc button or the Address Book icon on the email program s tool bar and select the recipient s names from the drop down menu Once highlighted the addresses can be moved to the BCC Message Recipient field by clicking on the BCC button Clicking the Close or OK button at the bottom of the window will then return the writer to the computer generated email template The BCC field in a business email may contain one or more addresses The blank field will expand as the addresses are being inserted DATE The DATE and TIME of day do not always line up with the other information fields on the left hand side of an email heading It depends on your email program Microsoft Outlook for instance has this field standing alone on the right hand margin Like the sender s email address this field is automatically generated and is not always visible in the sender s email heading Some programs show it and some do not It is always visible however in the recipient s email heading The sender can always click on the Sent Items icon in the email program to access and review past emails Double clicking on a sent email will open it up and in the heading reveal the date and time it was sent SUBJECT The subject field is very important and needs to be precise and brief It should say something compelling about what your business email

    Original URL path: http://writing.colostate.edu/guides/page.cfm?pageid=1490&guideid=74 (2015-10-15)
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  • Business Email Body
    that of a business letter or memo The one formatting distinction is this email programs automatically format the body in single spaced full block style It s a design function of the program and meant to ensure that the text of an email appears on the recipient s screen exactly as it does on the sender s Short paragraphs are the rule particularly as online readers often just scan the text Many monitors display twenty to twenty five lines at one time making shorter paragraphs more suitable Besides long paragraphs are hard on the eyes and more difficult to read Always be considerate of your reader s time an email that goes on for more than two pages may be better off as a letter or memo Delivered as an attachment a lengthy letter or memo can be printed and read when time permits Generally speaking business email is sent in plain text rather than HTML Using different font faces colors sizes and styles such as bold or italic is extremely useful when creating documents within a word processor but they are problematic when sent between email programs Besides the possibility of increasing the download time on your recipient s

    Original URL path: http://writing.colostate.edu/guides/page.cfm?pageid=1491&guideid=74 (2015-10-15)
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  • Business Email Signature Block
    Email Salutations and Complimentary Closes Business Email and The Law Legal Tips Business Netiquette Code of the Net Netiquette Rules Resources Print Friendly Format About this Guide Contributors Citation Business Email Business Email Signature Block The signature block in a business email does the work of the heading or letterhead found in the format of a business letter In other words it supplies the contact information belonging to the sender This is the last item in an email It is always located on the left hand margin below the signature line and is often separated from the body with a short line of keyboard characters For example Equal Sign Asterisks Minus Sign Underscore A signature block should contain all the contact information a recipient might require in order to respond to an email It should begin with the Senders Name Title and Business Organization A Physical Location Phone Numbers Email Address and Web site should follow Here is an example Peter Connor Owner Managing Editor The Write Company Bellvue CO 80512 Voice 970 493 84XX Fax 970 493 84XX Email peter write company com Web site http write company com Previous Continue Introduction Tweet HELP SITE INDEX ABOUT THIS SITE

    Original URL path: http://writing.colostate.edu/guides/page.cfm?pageid=1492&guideid=74 (2015-10-15)
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  • Business Email Salutations and Complimentary Closes
    rules as those governing business letters and memos Formal expressions such as Dear Ms Ortiz and Sincerely yours are suitable for letter style business emails addressed to individuals with whom you are unfamiliar When business email functions as a memo on the other hand a salutation and complimentary close should be omitted altogether More often than not the salutation and complimentary close will be written informally particularly after the protocols

    Original URL path: http://writing.colostate.edu/guides/page.cfm?pageid=1493&guideid=74 (2015-10-15)
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  • Business Email and The Law
    Law Legal Tips Business Netiquette Code of the Net Netiquette Rules Resources Print Friendly Format About this Guide Contributors Citation Business Email Business Email and The Law Rather than being a lawless frontier as it is often misconstrued to be Cyberspace is actually an emerging legal battleground In fact Internet law and precedent are being created with every corporate lawsuit that has anything to do with the online conduct of business As a result corporations are implementing stricter and stricter rules governing the use of email in the business workplace For all practical purposes however the body of law that governs the world of business in general also governs the world of business in Cyberspace In particular this applies to all the rules that govern business communication emails are subject to the same rules and regulations as traditional business letters and memos on the grounds that their contents are not ephemeral or short lived Email rarely disappears and is seldom irretrievable The fact that most business emails are stored and archived on computer hard drives servers and backup disks speaks to their hardiness and their reliability in an evidentiary capacity So next are a few legal tips Heed them wisely

    Original URL path: http://writing.colostate.edu/guides/page.cfm?pageid=1494&guideid=74 (2015-10-15)
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  • Legal Tips
    be spread across a galactic size billboard bathed in neon lights beating back the inky darkness a Las Vegas style announcement and you re the headliner the main event Libel slander and defamation are prosecutable so don t be mean Be mindful of what you say Comments that are not appropriate in the office workplace are not appropriate in Cyberspace either Sexual harassment racial intimidation age discrimination demeaning jokes etc have no place in business email Stick to the task at hand and be respectful of your colleagues customers and competitors Oh and your boss too What you say can stick around for a long time and may come back to haunt you Include disclaimers in your email whenever warranted Here are some pointers Carefully and clearly state the liability for any breach of confidentiality purposeful or accidental Remind recipients of their responsibility to check for and protect against importing possible viruses Identify those persons authorized to sign legally binding contracts on your behalf insulate yourself from negligent misstatements and misguided advice between an employee and a third party And finally state clearly that your employees have been educated and warned against email misuse and abuse The inclusion of disclaimers

    Original URL path: http://writing.colostate.edu/guides/page.cfm?pageid=1495&guideid=74 (2015-10-15)
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