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  • CMS Student (Employee Access) | Cal State Monterey Bay
    role at CSUMB Security Awareness Training All employees Except for Faculty must complete Security Awareness training prior to gaining access to CMS Student Records and Data All CSUMB employees are required to complete training by taking two courses EDU FERPA and Data Security Privacy in SkillPort All Non CSUMB employees are required to complete Information Security Privacy Rights Training in iLearn Once the training is completed a Data Access Request DAR Form must be submitted Please find the DAR form in one of the below Access links pertaining to your position Faculty access Active Faculty members are automatically provisioned access to the CMS Faculty Center Faculty Center Help Does not require a Data Access Request Form Information Security Privacy Rights Training Recommended Not Required FAculty Staff Advisor access The Advising Center administers access Faculty Advisor Faculty Advisors are designated by the Office of the Provost Does not require a Data Access Request Form Requires Information Security Privacy Rights Training Contact the Provost s Office staff advisor Staff Advisor Access is Requested by Department Manager Require s Advising Data Access Request Form Requires Information Security Privacy Rights Training Advising Data Access Request Form Submit to the Advising Center Peer mentors Student Assistant access Center of Advising Who Peer Mentors working directly for the Advising Center and Student Assistants working for the Business Dept Requires Training by the Center of Advising Requires Advising Data Access Request Form Requires Information Security Privacy Rights Training Advising Data Access Request Form Submit to the Advising Center All Other Departments Who Early Student Outreach and Support EOSP and Peer Mentors and Student Assistants not working for the Business Dept Requires Department training Requires Alternate Data Access Request Form Requires Information Security Privacy Rights Training Alternate Data Access Request Form Submit to Student Information Systems New Staff

    Original URL path: https://csumb.edu/employees/cms-student-employee-access (2016-02-11)
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  • CMS Human Resources | Cal State Monterey Bay
    Toggle navigation Campus Life Otter Card Parking Permits Employee Housing Faculty Resources Teaching Resources Academic Affairs Academic Senate Academic Personnel Sponsored Program Office Human Resources University Academic Personnel Corporation Payroll Admin Finance Tools Databases CMS Student for Employees CMS Human Resources CMS Finance CFS CSUMB Reporting Document Management Security Training 25Live Technology Otter Card Parking Permits Employee Housing Teaching Resources Academic Affairs Academic Senate Academic Personnel Sponsored Program Office University Academic Personnel Corporation CMS Student for Employees CMS Human Resources CMS Finance CFS CSUMB Reporting Document Management Security Training 25Live CSUMB Home For Employees Tools Databases CMS Human Resources Use CMS Human Resources to manage your personal information This includes training history W 2 information managing student assistants and reporting absences Log into CMS Human Resources To get access to CMS beyond what you get as a regular employee you must complete a Data Access Request form a confidentiality statement and security training To complete security training contact informationsecuritytraining csumb edu CMS HR Data Access Request Form HR DAR Revised 1 2016 Training and job aids Employee Self Service Basic tasks that any employee can complete within CMS HR Employee self service Enter Absences Learn more about entering and approving

    Original URL path: https://csumb.edu/employees/cms-human-resources (2016-02-11)
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  • CMS Finance (CFS) | Cal State Monterey Bay
    Resources Academic Affairs Academic Senate Academic Personnel Sponsored Program Office University Academic Personnel Corporation CMS Student for Employees CMS Human Resources CMS Finance CFS CSUMB Reporting Document Management Security Training 25Live CSUMB Home For Employees Tools Databases CMS Finance CFS CSUMB staff and faculty use the Common Finance System CFS for purchasing e g ProCard financial management and queries A Finance Data Warehouse is used for reporting functions Log into Common Finance System Go to Finance Data Warehouse Getting access To get access to CFS first complete the Data Access Request DAR form then complete the Information Security training Forward the completed DAR to Administrative Systems Management ASM and arrange for training by emailing ASM csumb edu CFS Data Access Request Form CFS DAR Revised 1 2016 Finance documentation Introduction to finance Required introductory class for all finance functions Review the CSUMB chart of accounts as they relate to procurement budget monitoring and reporting processes Class is usually incorporated into scheduled training for purchase requisition and or finance reports training Training PowerPoint Chart of accounts Create Purchase Requisitions Create purchase requisitions review inquiry pages and run reports applicable to the purchasing process in CFS Training document Quick steps Tangible Goods Blanket Requisitions Print purchase orders Track a PO from creation to payments using the P O Life Cycle Report Budget transfers Transfer funds among accounts within a single fund MB000 State funds only Budget transfers ProCardAdjustments Reconcile monthly ProCard credit card statements Training is not required CFS Access are granted at the time of application ProCard Adjustments Data warehouse documentation Data warehouse is for running reports on finance information Need help Contact the CFS trainer at asm csumb edu Data warehouse basics Quick Steps Department Reports Project Reports Detailed Activity Reports Trial Balance Reports Tracking Purchases Videos Introduction http media

    Original URL path: https://csumb.edu/employees/cms-finance-cfs (2016-02-11)
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  • CSUMB Reporting | Cal State Monterey Bay
    Academic Personnel Corporation Payroll Admin Finance Tools Databases CMS Student for Employees CMS Human Resources CMS Finance CFS CSUMB Reporting Document Management Security Training 25Live Technology Otter Card Parking Permits Employee Housing Teaching Resources Academic Affairs Academic Senate Academic Personnel Sponsored Program Office University Academic Personnel Corporation CMS Student for Employees CMS Human Resources CMS Finance CFS CSUMB Reporting Document Management Security Training 25Live CSUMB Home For Employees Tools Databases CSUMB Reporting CSUMB Reporting Hyperion is used to pull information from CMS Student HR Log in to CSUMB Reporting Internet Explorer 9 0 on Windows is required to run this application No other browsers browser versions or operating systems are supported Training getting access Please submit an Alternate Data Access Request Form to arrange for training Access to specific reports will be based on your position and or specific business need for requested data Alternate Data Access Request Form REQUESTING a NEW REPORT If you work under Academic Affairs please submit your request via Report Request Form If you work under Student Affairs Please complete the Report Request Form Report Request Form Submit a Help Desk Ticket and attach your Report Request Form Submit your Help Desk Ticket under request

    Original URL path: https://csumb.edu/employees/csumb-reporting (2016-02-11)
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  • Document Management | Cal State Monterey Bay
    Catalog Search Main menu Log in Search Search Employee Resources For Employees Menu Toggle navigation Campus Life Otter Card Parking Permits Employee Housing Faculty Resources Teaching Resources Academic Affairs Academic Senate Academic Personnel Sponsored Program Office Human Resources University Academic Personnel Corporation Payroll Admin Finance Tools Databases CMS Student for Employees CMS Human Resources CMS Finance CFS CSUMB Reporting Document Management Security Training 25Live Technology Otter Card Parking Permits Employee Housing Teaching Resources Academic Affairs Academic Senate Academic Personnel Sponsored Program Office University Academic Personnel Corporation CMS Student for Employees CMS Human Resources CMS Finance CFS CSUMB Reporting Document Management Security Training 25Live CSUMB Home For Employees Tools Databases Document Management Use DocManage to access scanned records about students include transcripts financial aid forms and forms completed online Log into DocManage Getting access Faculty and staff may request access to the Document Management System DocManage for the following types of scanned student records for the purpose of supporting applicants and students in the course of official university business Admissions and Recruitment records include transcripts test scores and other documents related to the admissions process Financial aid forms are available for Financial Aid and Campus Service Center users only To get

    Original URL path: https://csumb.edu/employees/document-management (2016-02-11)
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  • Information Security & Data Access | Cal State Monterey Bay
    Training 25Live Technology Otter Card Parking Permits Employee Housing Teaching Resources Academic Affairs Academic Senate Academic Personnel Sponsored Program Office University Academic Personnel Corporation CMS Student for Employees CMS Human Resources CMS Finance CFS CSUMB Reporting Document Management Security Training 25Live CSUMB Home For Employees Tools Databases Information Security Data Access In compliance with California State University s Information Security Policy 8035 state employees are provided basic information security awareness training at the time of hire and periodically thereafter All stateside staff faculty and student assistants on campus are assigned to take the security awareness training course through Skillport This web based training will help you safeguard personal information as well as sensitive university data This training is provided to every CSU stateside employee and should be refreshed at least every other year Compliance is required for access to campus information systems containing regulatorily protected data Once assigned we request that you complete your training within 30 days to avoid interruption of your access to campus information systems If you have a question about the security awareness training requirement or materials please email to informationsecuritytraining csumb edu For Non CSUMB employees Non CSUMB employees temporary employees persons of interest guest

    Original URL path: https://csumb.edu/employees/information-security-data-access (2016-02-11)
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  • Information Technology | Cal State Monterey Bay
    CSUMB Home Need Help Online Submit a ticket Over the Phone Call 831 582 4357 HELP Monday Friday 8 a m to 5 p m In person Visit the Service Desk in the library Attend a Technology Open Lab Alerts See if we are already aware of and working on the problem News Phishing Avoid Getting Caught In A Scammer s Net Phony emails claiming to be from your school job bank credit card company or other places you conduct business with are beginning to look more and more authentic Spotting possible scams is becoming more difficult as the scammers up their game so it is very important to keep a vigilant eye out Spring 2016 Lab Software Review LSR Deadline is November 15 The Spring 2016 Review is a minor update to software standards established in previous lab loadsets View the LSR schedule Current service priority is getting campus ready for new and returning students As the new academic year approaches we are making every effort to prepare the campus for Fall classes CSUMB Computer Security Risks When a CSUMB owned managed computer is identified as a as a potential security risk we work with the assigned user to

    Original URL path: https://csumb.edu/it (2016-02-11)
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  • Parking Services | Cal State Monterey Bay
    Faculty Classes Planning Academic Support Services Research Engage Catalog Search Main menu Log in Search Search Parking Services Parking Services Menu Toggle navigation Buy a permit Citations Pay a Citation Parking Penalties Contest a Citation Reasons for Contesting Community Service Officer Program Regulations University Police Parking Maps Pay a Citation Parking Penalties Contest a Citation Reasons for Contesting CSUMB Home Police Buy a permit Pay a citation Parking Maps On behalf of the University Police Department Parking Services Division welcome to California State University Monterey Bay Whether you are a visitor a student a member of the University Staff or a resident on the CSUMB campus the staff at University Police Department Parking Services Division is committed to ensuring your stay will be both safe and enjoyable Please ensure any vehicle parked on campus has a valid parking permit displayed Parking permits are required 24 hours per day seven days per week The Parking Services Division of the University Police Department performs the following functions CSO Program Parking Permit Sales Parking Enforcement Vehicle abatement Renovation and maintenance of parking facilities Installation and maintenance of parking dispensers and meters Traffic control for special events and unusual occurrences Contact Parking Services 831

    Original URL path: https://csumb.edu/parking (2016-02-11)
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