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  • Academic Faculty Support
    committees forms directory RMS Home ABA Home CONTACT US River Front Center 220 916 278 6456 Hours M F during fall winter and spring 9 00 a m 5 00 p m Academic Faculty Support The following links are intended to assist academic faculty Evidence of Insurance for Your Event Field Trip Information Inland Marine Property Coverage International Travel Information Internship Support Release of Liability Waiver Field Trip Student Service

    Original URL path: http://www.csus.edu/aba/Risk-Management/academic-faculty-support.html (2016-02-12)
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  • Foreign Travel Insurance
    and students traveling internationally should also sign up for the State Department s Safe Traveler Enrollment Program STEP STEP is used by the State Department to connect with the traveler furnish information should conditions change in the foreign location and assist in an emergency The traveler needs to only enroll once then provide updates as trips are planned You can enroll online at the STEP website Student Foreign Travel Risk Issues Students who travel have requirements that have been established by the Chancellor s Office See the Student Travel webpage for more information International travel has always been fraught with risks and hazards War zones natural disaster zones areas of high violence and areas of anti American sentiment should be considered when planning the itinerary Our webpage on Addressing Risk Issues for International Travel provides guidance to help faculty plan a safe trip with students Foreign Travel Insurance Program The Foreign Travel Insurance Program FTIP provides coverage anywhere in the world outside of the United States of America including territories and possessions and any country or jurisdiction which is the subject of trade of economic sanctions imposed by the laws or regulations of the United States Subject to terms conditions and applicable exclusions FTIP benefits include but are not limited to the following General Liability Excess Auto Liability Primary Medical Expense Emergency Medical Benefits Emergency Medical Evacuation Repatriation of Remains Political Evacuations Repatriation Benefit War Risk Coverage Accidental Death Dismemberment Benefit Approval Approval for all international travel must be approved by the campus President As per Chancellor s Office memorandom RM 2014 01 the campus President and their designee may now approve travel to designated High Hazard Countries or countries on the US State Department Travel Warning List for all faculty staff or students who travel on CSU business Travel

    Original URL path: http://www.csus.edu/aba/Risk-Management/insurance/foreign-travel-insurance.html (2016-02-12)
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  • Driving on University Business
    forms are to be turned in to Risk Management zip 6145 New Driver Authorization Process Packet University Employee All employees of the University faculty staff student assistant casual workers etc must complete an authorization process packet in order to drive on University business The packet contains a checklist along with essential forms that needs to be completed New Driver Authorization Packet Student Volunteer All non employee students or volunteers of the University must completed an authorization process packet in order to drive on University business This packet contains a checklist along with essential forms that needs to be completed in order to be registered as a volunteer to drive on University business All individual forms from both packets can be found below Authorization Process Checklist University Employee This checklist contains a list of all forms and training required in order to be eligible to drive on University business Authorization Process Checklist Student Volunteer This checklist contains a list of all forms and training required in order to register as a University volunteer and be eligible to drive on University business Authorization Process This form describes the complete information about the authorization process to become eligible to drive on university business This form is to be read signed and dated by the driver The original is to be sent to Risk Management Vehicle Operation Authorization VOA Application All drivers MUST complete this form in order to drive on university business This authorization form is to be completed and signed by the appropriate people This form authorizes the driver to drive on university business The original is to be sent to Risk Management Form STD 261 Permission to Use Privately Owned Vehicle on State Business Through this form management authorizes you to use your privately owned vehicle on University business This form is to be reviewed and recertified with the appropriate signatures every year You may re use the same form for seven consecutive years Send Risk Management a copy of this form every year and keep the original Volunteer Identification Form PDF Students can drive on university business as volunteers Register as a volunteer by completing this form and sending Human Resources the original Send Risk Management a copy along with a copy of your driver s license Defensive Driver Training Those who drive on University business at least once a month or 12 times a year are required to take a Defensive Driver Training Course every four years It is an online course that takes approximately an hour to an hour and a half to complete If you drive less than once a month or 12 times a year then you do not need to take the training However you can take this course even if it s not required Inner Campus Pathways Pedestrian Safety Program Vehicle operators whose business takes them on the inner campus pathways must abide by the pedestrian safety rules shown at Keeping Pedestrians Safe on Inner Campus Pathways PDF Vehicle Insurance Coverage Information on insurance

    Original URL path: http://www.csus.edu/aba/Risk-Management/driving-on-university-business.html (2016-02-12)
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  • Space Requests for Use of University Facilities
    278 6507 or spacemgt csus edu for further information and to request facilities for events To see if your group qualifies for use of University facilities please visit Use of University Facilities The Web Form The Standard Form SRF The Web form is appropriate for campus departments to use to request space for a University meeting for the current term only under the following conditions Requesting classroom or conference room only Requests for use of labs require the Standard Form Requesting no more than three event dates and three room assignments per date Event occurs Monday through Thursday 7 00am 10 00pm and Friday until 5 00pm during normal business hours only No event services are requested required No food is being served Attendance is less than 100 No external group is involved with event Note If all conditions noted above do not apply use the Standard Form The Request to Use University Facilities Standard Form SRF is appropriate for campus departments to use to request space for a University meeting or event under one or more of the following conditions Requesting outdoor areas or special facilities University theatres Music Recital Hall activity rooms computer and department labs gyms etc this includes IRT pc labs Requesting classroom or conference room with more than three meeting dates Event occurs after 5 00pm on Friday through 7 00am on Monday and or during normal business hours Event services requested required custodial grounds trades police event manager etc Food is being served Attendance is 100 or more External group is involved with event 60 days advance notice required Contact Space Management for more information Note Community organizations shall contact the Office of Space Management directly to request use of University facilities Processing Time Campus customers shall allow at least 3 business days to

    Original URL path: http://www.csus.edu/aba/Space/space_requests.html (2016-02-12)
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  • Injury and Illness Prevention Program
    boards located in offices and break rooms throughout the University Employees are encouraged to become familiar with the location of and the content of materials posted on the bulletin boards in their work areas Anonymous Hazard Notification by Employees Open communication between employees and supervisors is encouraged Generally employees should address their safety concerns with their immediate supervisor However if an employee desires to provide anonymous notification of a safety hazard he she may do so by contacting the Office of Environmental Health and Safety without disclosing their personal identity through intra campus mail at mail stop 6145 or by phone at 916 278 6456 Employees may also contact Cal OSHA with their safety related concerns The phone number of the local Cal OSHA enforcement office is 916 263 2800 Employee notifications should indicate nature of the concern location time the concern was first identified and names of individuals involved when appropriate Safety Programs The website maintained by Risk Management Services provides extensive safety information as well as a description of safety programs and policies It also contains the Sacramento State Learning Management System which contains a library of almost 300 on line courses and records safety training history Risk Management and EH S Programs include Respiratory Protection Lock Out Tag Out Hazardous Materials Management Confined Space Entry Medical Monitoring Pollution Prevention Emergency Preparedness Radiation Laser Safety Sustainability Reports Employees can obtain hard copies of the Environmental Health and Safety programs through their supervisor by contacting EH S at extension 86456 or by accessing the Risk Management Services web page at www csus edu aba ehs Employee Group Safety Meetings Optional Non mandatory group safety meetings are generally implemented in departments where potentially serious occupational exposures may exist on a regular basis Such exposure may result from construction maintenance or technical support work activities Campus organizations that might implement Group Safety Meetings include Facilities Services Department of Theater and Dance Science Technical Support etc Group safety meeting agendas should include date agenda items names and signatures of attendees Group safety meetings should be used to Review training performance requirements of various safety training programs and procedures Videos quizzes topic review sheets codes of safe work practices etc can be used for this purpose Discuss employee concerns regarding housekeeping projects and general safe work practices Discuss work related accidents injuries or illnesses and Implement changes that have been made to Environmental Health and Safety programs policies or procedures Tailgate Safety Meetings Facilities Services Only Facilities Services employees engaged in the construction alteration painting repairing construction maintenance renovation removal or demolition of any fixed structure or its parts shall participate in Tailgate Safety Meetings Tailgate meetings shall be Held at least every 10 working days 10 15 minutes in length recommended Designed to keep employees alert to work related accidents and illnesses Kept relevant to the work hazards Training New Employee Training Requirements New employees shall complete appropriate IIPP training prior to engaging in any potentially hazardous work assignments General IIPP training shall be completed within two weeks of hire All Employees Training Requirements Supervisors are responsible for ensuring that their employees receive training in accordance with their Learnerweb learning track Appendix A can be used as a tool to construct Learnerweb learning tracks Employees should also receive training as specified by their individual or group Learning Track Employees can view their Learning Tracks by accessing the Centralized Employee Training Tracking System at www rms csus edu trainining htm Supervisors with the assistance of the Environmental Health and Safety Department develop Group and Individual Learning Tracks which specify the minimum training requirements an employee must complete prior to engaging in the related work activity At a minimum supervisors should ensure that employees complete initial and refresher training in accordance with the requirements of their Individual Learning Track and must ensure that the completion of such training has been documented NOTE Learning Tracks have been or are being developed for the purpose of identifying the most likely training needs of an individual and should not be construed to be all inclusive or exclusive of an individual s training needs The mere fact that an employee has not been trained per their Learning Track does not constitute an employee exposure violation of OSHA or University policy Non compliance with Learning Tracks or OSHA training requirements only occurs when employees engage in hazardous work activities for which they have not been appropriately trained Employees shall not engage in work related duties exposing them to hazardous conditions hazardous materials included for which they have not been appropriately trained Comprehensive Safety Training The Office of Environmental Health and Safety is responsible for the development of Cal OSHA compliant comprehensive safety training programs and the associated Safety Training Schedule Employees can complete comprehensive safety training by one of the following methods One on one study with any Sacramento State University employee who meets the instructor qualifications as listed in the Lesson Plan sign Appendix G IIPP Employee Affidavit Completing an on line web based training in Learnerweb or Attending a prescheduled instructor led training course Contact the Office of Environmental Health and Safety at 916 278 6456 for clarification or assistance concerning employee training requirements Learning Track development and or instructor qualifications Identifying and Evaluating Workplace Hazards Inspections Periodic Departmental Self Inspections Self inspections of trade and educational workshops and laboratories where power equipment and or hazardous materials are used are to be conducted on a periodic basis Laboratory and Shop checklists similar to the ones in Appendix B and C shall be used for this purpose Appendix D provides inspection checklists of specific subjects equipment that can also be used All deficiencies and corrective actions taken shall be appropriately documented Upon completion of the inspection the inspecting employee shall provide the completed inspection checklist or other form of documentation with findings and corrective actions needed or taken to the department manager or chair The department manager or chair shall ensure that any uncorrected safety deficiencies are appropriately

    Original URL path: http://www.csus.edu/aba/EHS/safety-management/general-safety/injury-illness-prevention.html (2016-02-12)
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  • Business Continuity Planning Programs - Emergency Action Program
    community Additional hard bound copies of the ERM can be obtained by contacting Public Safety at 278 6851 Training Training Scope and Requirement All employees are required to complete Emergency Action Program training see section 3 0 of this document Training consists of Becoming knowledgeable in the contents of this document Becoming knowledgeable in the contents of the ERM Completing the Sac State Emergency Action Program Training Checklist Completing any other emergency response training as required by your job assignment or as directed by your supervisor in accordance with University Policy or Union Contract e g FA CPR Basic Building Search and Rescue Training Process Managers Department Chairs and Supervisors ensure that their employees complete Emergency Action Program training as specified below The Emergency Action Program training process is self directed under the guidance of the employee s supervisor and is designed to require employees to physically familiarize themselves with evacuation routes assembly locations and emergency equipment unique to their work location Classroom instruction is not required in order to complete the Emergency Action Program training requirement Training Procedure Supervisors provide untrained employees new transfer or existing employees with a copy of the Sac State Emergency Action Program Training Checklist see Attached and access to this Program and the ERM Employees complete the Training Checklist through discussion with their supervisor and the IIPP Emergency Coordinator by reviewing this Emergency Action Program Document and the ERM and by physically familiarizing themselves with pertinent emergency procedures and equipment evacuation routes and assembly locations Each completed section of the Training Checklist is initialed by the employee The employee and their supervisor sign the completed Checklist The original completed Checklist is maintained in the Program Center s files and a copy of the Checklist is be forwarded to EH S for entry into LearnerWeb

    Original URL path: http://www.csus.edu/aba/Business-Continuity-Planning/bcp-programs/emergency-action.html (2016-02-12)
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  • Report Stormwater Pollution
    a m to 4 p m Department Zip 6145 Report Stormwater Pollution Under the Sacramento State University Storm Water Management Plan illicit discharges to the campus municipal separate storm sewer system MS4 must be identified remediated and reported This notification system is a method for anyone in the campus community or the community at large to report a potential illicit discharge or a runoff of potential contaminants that could pose a hazard to campus storm water discharge to the river Illicit discharge is defined as any discharge to the MS4 that is not composed entirely of stormwater except for discharges allowed under the National Pollution Discharge Elimination System NPDES permit for the local region Below are examples of discharges that need to be reported using this form and turned in to the Office of Environmental Health and Safety Sacramento State University Sewer backups that have the potential to flow into a storm drain Illicit dumping of materials directly into a storm drain Runoff of fats oils chemicals or unknown material from dumpster Spill Runoff of gasoline oils antifreeze or unknown material from parking area that has the potential to flow into a storm drain Runoff of heavy amounts of soil

    Original URL path: http://www.csus.edu/aba/EHS/report-stormwater-pollution.html (2016-02-12)
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  • Insurance Requirements
    this information to their insurance broker in a timely fashion Short Term Lease Facilities Use PDF These requirements are for groups and persons desiring to apply for use of campus facilities for an event or activity These minimum requirements may be increased and do not serve to limit the occupant s liability Use of Campus Housing Requirements PDF These requirements apply to groups desiring to use campus housing for activities or events These minimum requirements may be increased and do not serve to limit the occupant s liability Third Party Youth Recreation Program Insurance Requirements PDF These requirements apply to third party youth recreational program for activities or events that occur on campus These minimum requirements may be increased and do not serve to limit the occupant s liability Contractor Insurance Requirements PDF No Hazardous Materials Environmental risks These minimum requirements may be increased depending on the risks related to the contracted activity and do not serve to limit the contractor s liability Contractor Additional Insured Endorsement PDF ISO CG 20 10 11 85 Modified required with ACORD Certificate of Insurance Environmental Consultant Contractor Services Insurance Requirement PDF These minimum requirements may be increased depending on the risks related to

    Original URL path: http://www.csus.edu/aba/Risk-Management/insurance/insurance-requirements.html (2016-02-12)
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