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  • Mail/Shipping/Receiving Overview | California State University Stanislaus
    reduced postage In Business Mail 101 the term bulk mail means commercial First Class Mail and advertising mail called Standard Mail by the Postal Service Commercial prices are available for other classes of mail too The Postal Service uses the terms bulk and presorted interchangeably Bulk prices are lower than single piece prices Single piece means that you pay the full postage price when you put a stamp on a letter you re paying the single piece postage Learn what class of mail is right for you what commercial prices are available for those classes and why bulk mail could be the right choice for your mailing USPS business Mail 101 The Post Service offers lower prices for bulk mailings because Mail Services will do some of the work that otherwise would have to be done by the Post Service for example sorting the mail by ZIP Code or transporting the mail to a destination postal facility In order to mail at commercial prices Mail Services does the following Get a mailing permit permission to mail and pay an annual mailing fee for each class of mail First Class Mail and Standard Mail Pay postage using permit stamp or permit imprint put on at the time of printing See Print to Mail Make smart choices about the size shape and weight of your mailpiece Some sizes are not mailable at bulk mail rates Mail Services can advise you on what is mailable before you print Ensure that your addresses are accurate Mail Services have the license to handle the NCOA processing see about NCOA below Presort the mailpieces separate or sort your mail by ZIP Code Take your mail to the Post Office To qualify for certain postage discounts you must mail a minimum number of pieces 500 pieces for First Class Mail 220 pieces or 50 pounds of mail for Standard Mail How to prepare for bulk mail services Contact email to get price quote Overview on Folding and Inserting Services for Bulk Mailing There are many options available for preparing bulk mailing pieces but the USPS has stringent standards in order for us to receive commercial postage rates Some examples are as follows Un enveloped letter size mailpieces prepared for machinable mailings must be sealed or tabbed along all four sides Number and location of tabs or seals are specified for particular types of letter size mail There are special size requirements for mailing letters at automation prices To ensure that your mailing can and will be processed properly and be cost effective contact Mail Services early in your planning process Working with Mail Services and the Print shop on a Print to Mail project will save you money and time Overview on Print To Mail The campus Print Shop and Mail Services are not only located in the same office but they combine to offer an efficient less expensive method for processing higher volume mailings called Print to Mail This method is available for any mailing that

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/mailshippingreceiving-overview (2016-02-15)
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  • Mail/Shipping/Receiving How to | California State University Stanislaus
    s mail code for processing the charge They will provide you with your UPS receipt so you can access UPS tracking UPS Tracking on Resources Page How do I get postage for my personal mail You can purchase stamps and other mailing services at the Mail Services office MSR 010 basement Mail Services sells individual stamps books of Forever stamps some holiday and commemorative stamp offerings and Forever stamps for international postage rates They do not sell any stamps that are a set postage amount 1 00 0 49 0 2 etc What is the postage cost difference between folding a letter in a 10 envelope and mailing it flat in a large envelope The cost difference between mailing a letter 10 envelope and mailing a flat is double current postage costs How is my department charged for postage USPS Postage To ensure that university mail is processed the department s mail code must be on each piece of mail At the end of each month Mail Services staff runs a report that is then fed into PeopleSoft Finance About PeopleSoft Finance The postage charge total for each department is entered into the general ledger Departments can view their monthly expenses by running a PeopleSoft data warehouse report How to run a financial report in Finance Fundamentals UPS Postage UPS provides reports for Mail Services to use in compiling a department s UPS charges A month end report using the department s mail code is uploaded into PeopleSoft Finance general ledger Departments can view their monthly expenses by running a PeopleSoft data warehouse report How to run a financial report in Finance Fundamentals How do I get a bulk mailing processed Prior to printing material for a bulk mailing you should meet with Mail Services staff to discuss the mailing options They can assist you in preparing a mailing that will be timely and cost effective Prior to meeting with Mail Services staff identify the recipient list to be used and determine if it has gone through NCOA checking within the last 90 days About NCOA If NCOA is required provide the recipient list in Excel format to Mail Services There will be charge for NCOA service Once you have confirmed that you will in fact be doing a bulk mailing you should meet with the Print Shop staff to determine the best printing process Your material can be as simple as an invoice inserted in an envelope or as complex as a Print to Mail piece with the postage and addresses printed on the material The Print Shop and Mail Services can advise you on material mistakes that will cause the USPS to disallow discount commercial bulk mail pricing Complete the Bulk Mailing Work Order and deliver it with the material to be mailed to Mail Services Bulk Mail work order How do I request a Print To Mail bulk mailing At the time you are considering doing a large mailing contact Mail Services or Print Shop to discuss

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/mailshippingreceiving-how (2016-02-15)
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  • Mail/Shipping/Receiving Policies | California State University Stanislaus
    Staff Alumni Donors Community About Academics Admissions Athletics Campus Life Giving You are here Home Financial Support Services Gateway Staff Faculty Mail Shipping Receiving Policies Mail Shipping Receiving Policies Overview How to Policies Resources Forms Training Contacts Policy and Procedure information related to mail shipping and receiving services Property Control Policy Printer friendly version Business Finance Staff Faculty Students Parents Suppliers Visitors Audit Services Budget Services Facility Services Information Technology

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/mailshippingreceiving-policies (2016-02-15)
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  • Mail/Shipping/Receiving Resources | California State University Stanislaus
    Life Giving You are here Home Financial Support Services Gateway Staff Faculty Mail Shipping Receiving Resources Mail Shipping Receiving Resources Overview How to Policies Resources Forms Training Contacts Links tools and reference materials related to mail shipping and receiving services USPS Business Mail 101 UPS Tracking Package Tracking Database Package Tracking Database Tutorial Finance Fundamentals Faculty Staff web site Campus Map Printer friendly version Business Finance Staff Faculty Students Parents

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/mailshippingreceiving-resources (2016-02-15)
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  • Mail/Shipping/Receiving Forms | California State University Stanislaus
    About Academics Admissions Athletics Campus Life Giving You are here Home Financial Support Services Gateway Staff Faculty Mail Shipping Receiving Forms Mail Shipping Receiving Forms Overview How to Policies Resources Forms Training Contacts Downloadable and online forms related to mail shipping and receiving services Bulk Mailing Work Order Inserting Work Order Print Shop Work Order Printer friendly version Business Finance Staff Faculty Students Parents Suppliers Visitors Audit Services Budget Services

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/mailshippingreceiving-forms (2016-02-15)
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  • Mail/Shipping/Receiving Training | California State University Stanislaus
    Alumni Donors Community About Academics Admissions Athletics Campus Life Giving You are here Home Financial Support Services Gateway Staff Faculty Mail Shipping Receiving Training Mail Shipping Receiving Training Overview How to Policies Resources Forms Training Contacts Learning how to obtain and use the mail shipping and receiving services Package Tracking Database Tutorial Printer friendly version Business Finance Staff Faculty Students Parents Suppliers Visitors Audit Services Budget Services Facility Services Information

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/mailshippingreceiving-training (2016-02-15)
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  • Mail/Shipping/Receiving Contacts | California State University Stanislaus
    Us A Z Directory Maps Library Stockton Center MyCSUSTAN Students Parents Faculty Staff Alumni Donors Community About Academics Admissions Athletics Campus Life Giving You are here Home Financial Support Services Gateway Staff Faculty Mail Shipping Receiving Contacts Mail Shipping Receiving Contacts Overview How to Policies Resources Forms Training Contacts Mail Services Office Mary Stuart Rogers Educational Gateway Building MSR CSU Stanislaus Mail Services One University Circle Suite MSR010 Turlock CA 95380 Telephone 209 667 3500 Shipping Receiving Office CSU Stanislaus Corporation Yard One University Circle Turlock CA 98352 Telephone 209 667 3538 Frank Borrelli Support Services Manager 209 667 3986 FBorrelli csustan edu Mail Services April Autrand Mail Clerk 209 667 3500 AWhiteside csustan edu Heather Reyes Mail Clerk 209 667 3500 HReyes csustan edu Madeleine Pena Receptionist Cashier 209 667 3500 mpena2 csustan edu Shipping Receiving Michael Wojciechowski Property Clerk 209 667 3538 MWojciechowski csustan edu Sarphiny Sok Shipping Receiving Stock Clerk 209 667 3538 SSok csustan edu Petra Martins Stock Clerk 209 667 3538 PSchaaf csustan edu Printer friendly version Business Finance Staff Faculty Students Parents Suppliers Visitors Audit Services Budget Services Facility Services Information Technology Safety Risk Management Student Recreation Center University Police Department Administrative Office Address

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/mailshippingreceiving-contacts (2016-02-15)
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  • Property Management Overview | California State University Stanislaus
    termination the Administrative Contracting Officer or Grants Officer of that particular agency should provide written authorization to Transfer title to CSU Stanislaus Request disposition instructions from the Government agency Transfer property to a follow on contract or grant Transfer property to another institution Note These are possibilities the Government can exercise however the Government is not limited to these options Government Furnished Property needs to be handled with extreme care Accurate records need to be maintained as to the use location and maintenance of this property The Government may schedule periodic audits of their property whenever they desire to fulfill contract requirements Please notify Property Control at fborelli csustan edu when Government Furnished Property has been received Donated Property Donated property must be processed through the University Advancement office Should you receive donated property please inform University Advancement to fill out a GIFT IN KIND ACCEPTANCE FORM to be processed and routed to Property Control Personally Owned Property CSU Stanislaus has no interest nor accepts any responsibility for personal property if lost or stolen It is recommended that your Department Head be provided with a listing of all personally owned property to avoid the possibility of it being mistaken for CSU Stanislaus property Should there be confusion the proof of ownership will lie with the individual not CSU Stanislaus Marking personal property will also help for identification purposes Software Software is expensed except for major system purchases of software greater than 5 000 00 per package Overview on Property Control Property Custodians Each University department has assigned someone to be the property custodian for the department That person is responsible for knowing the location of tagged property so that he she can assist the Property Management when conducting a physical inventory The custodian is responsible for preparing all Property Survey Transfer Requests for transferring property to another department or to surplus property Physical Inventory Property Management conducts inventories on a random two year cycle As departments are scheduled for inventory Property Custodians for the departments located in the scheduled building or locations per the property database will be notified by letter of the inventory date Once the inventory has been completed the department will receive a report on what property is missing Missing Property If during the physical inventory property cannot be located Property Management will prepare a Physical Inventory Discrepancy memo to the Property Custodian The department will be given 14 days to locate the property that was Not Found If the department is still unable to locate the property the department will note that the property is missing on a Report of Missing Items Form When Property Management receives the report they will forward it to the CSU Stanislaus Department of Public Safety DPS for investigation Movement of Property Property movement without following the property procedure will cause your department to be charged with missing property when Property Management conducts a physical inventory Property movement or transfer to another department requires completing a Property Surplus Transfer Report form

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/property-management-overview (2016-02-15)
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