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  • Cash Handling & Deposits Overview | California State University Stanislaus
    required elements including Dating no earlier than 180 days prior to the day of acceptance unless a shorter time period is clearly marked on the face of the check and no later than the day of acceptance Legible and consistent amounts both the numeric and written Valid signature by the account holder Checks bearing the legend Payable Paid in Full will not be accepted Checks drawn on foreign bank accounts may require authorization from the depository bank which could take up to 30 days from receipt About Satellite Cashiers The CSU Stanislaus Chief Financial Officer CFO can designate a CSU Stanislaus employee as a Satellite Cashier at a sub cashiering location The Satellite Cashier is responsible for ensuring that Cash Management policies and procedures are followed Tasks can be assigned to other staff at the satellite location but the Satellite Cashier has the ultimate responsibility Cash and cash equivalent collections shall only be received at official cash collection points by designated cashiers The physical setup of all cashiering stations must be reviewed by Campus Risk Management personnel to ensure the safety of funds and personnel Such reviews must be in writing and retained per campus fiscal records retention policy About Receiving Cash Donations at Events Campus departments or organizations may on occasion collect cash donations in support of their program Departments must follow appropriate procedures to safeguard and protect any cash collected About Deposits and Transfers to the Bank It is the policy of the CSU that Bank deposits be made on a timely and secure basis and are supported with appropriate documentation Collections made by cashiering locations depositing directly to the bank are deposited the same day as they are received or at a minimum on the following business day Collections at other cashiering locations and departments are deposited at the designated main cashiering station at least weekly or whenever collections exceed 500 Procedures The depositing location is able to reconstruct transmitted deposits if necessary Hard or electronic scans of checks and other cash equivalents will facilitate this All bank deposits are accompanied by appropriate documentation such as a numbered deposit slip system generated counts or other bank requirements Deposits are validated and prepared under dual custody so that all cash counts are confirmed by a second count performed by a different employee The validation and preparation of cash deposits is conducted discretely in a safe and secure area Before a daily bank deposit is finalized cashiers reconcile receipts to deposits Documentation signed by the preparer and recipient is maintained for each deposit to a main cashiering station from a cash handling department or sub cashiering station If cash transfers after business hours are necessary a secure locked receptacle is provided by the main cashiering station to allow for passive acceptance of deposits Documentation is provided back to satellite stations confirming the amount of the deposit received after a count under dual control is conducted The main cashiering station records each deposit from a cash handling department or sub

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/students-parents/cash-handling-deposits-overview (2016-02-15)
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  • Cash Handling & Deposits How To | California State University Stanislaus
    at all times An unannounced cash count and reconciliation of change funds for which cashiers and cash handling employees are accountable will be performed on a periodic basis by someone other than the fund custodian The frequency of such reconciliations can be determined by the campus CFO based on the amount of funds at risk Reconciliations of cash balances must be performed in the presence of the change funds custodian and must be documented Deposits and Transfers to the Bank Collections at sub cashiering locations and departments are deposited at the designated main cashiering station no later than the beginning of the next business day Refer to Physical Protection of Cash and Cash Equivalents for policy guidance regarding security requirements for physical transportation of cash and cash equivalents All bank deposits are accompanied by appropriate documentation such as a numbered deposit slip system generated counts or other bank requirements Deposits are validated and prepared under dual custody so that all cash counts are confirmed by a second count performed by a different employee The validation and preparation of cash deposits is conducted discretely in a safe and secure area Before a daily bank deposit is finalized cashiers reconcile receipts to deposits Documentation signed by the preparer and recipient is maintained for each deposit to a main cashiering station from a cash handling department or sub cashiering station If cash transfers after business hours are necessary a secure locked receptacle is provided by the main cashiering station to allow for passive acceptance of deposits Documentation is provided back to satellite stations confirming the amount of the deposit received after a count under dual control is conducted The main cashiering station records each deposit from a cash handling department or sub cashiering station A record of cash recorded and any overages or shortages is reported daily to the campus designated cash reconciliation unit The cash reconciliation personnel should not be anyone from the cashiering unit Supporting documentation is maintained i e cash register audit tapes If electronic mechanical or electronic cash registers are not in use a report of account distribution of cash collections is sent daily to the campus cash reconciliation unit Physical Protection of Cash and Cash Equivalents Cash and cash equivalents must be locked in a secure receptacle or safe at all times except when signed out by a cashier for working cash If the cashier needs to leave their work area for any reason the cash drawer must be secured Each cashier must be provided with a separate lockable receptacle to which only that cashier has access Duplicate keys must be safely stored away from the safe and be retrieved only under dual control Excess cash must be removed from the cash register drawer during the business day and transferred to a secure cash handling area vault Excess cash can be defined by local campus practice At the close of business all cash must be secured Lockable receptacles or burglarproof fire resistant safes to store cash and cash

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/students-parents/cash-handling-deposits-how (2016-02-15)
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  • Cash Handling & Deposits Policies | California State University Stanislaus
    Give Contact Us A Z Directory Maps Library Stockton Center MyCSUSTAN Students Parents Faculty Staff Alumni Donors Community About Academics Admissions Athletics Campus Life Giving You are here Home Financial Support Services Gateway Students Parents Cash Handling Deposits Policies Cash Handling Deposits Policies Overview How to Policies Resources Fo rms Contacts Policy and Procedure information related to Cash Handling Deposits California State University Chancellor s Office California State University General Accounting ICSUAM policy number 3101 02 Campus Administration of Systemwide Cash Management Policy California State University General Accounting ICSUAM policy number 3102 02 Segregation of Cash Handling Duties California State University General Accounting ICSUAM policy number 3102 03 Acceptance of Cash and Cash Equivalents California State University General Accounting ICSUAM policy number 3102 10 Change Funds California State University General Accounting ICSUAM policy number Physical Protection of Cash Cash Equivalents California State University General Accounting ICSUAM policy number 3102 11 Deposits and Transfers to the Bank CSU Stanislaus Campus Food Policy Food Sale Distribution Cash Receipt Policy Printer friendly version Business Finance Staff Faculty Students Parents Suppliers Visitors Audit Services Budget Services Facility Services Information Technology Safety Risk Management Student Recreation Center University Police Department Administrative Office Address Stanislaus State

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/students-parents/cash-handling-deposits-policies (2016-02-15)
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  • Cash Handling & Deposits Resources | California State University Stanislaus
    Community About Academics Admissions Athletics Campus Life Giving You are here Home Financial Support Services Gateway Students Parents Cash Handling Deposits Resources Cash Handling Deposits Resources Overview How to Policies Resources Fo rms Contacts Links tools and reference materials related to Cash Handling Deposits CSU Stanislaus Stockton Center campus map CSU Stanislaus Turlock Campus map Printer friendly version Business Finance Staff Faculty Students Parents Suppliers Visitors Audit Services Budget Services

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/students-parents/cash-handling-deposits-resources (2016-02-15)
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  • Cash Handling & Deposits Forms | California State University Stanislaus
    Contact Information Academics Majors Programs Academic Calendar Summer Session Winter Intersession Admissions Athletics Campus Life Giving Presidential Fund for Regional Partnership Development Speak Proudly Stan State Fund University Colleges Athletics Plan Your Gift Philanthropic Partners Ways To Give Contact Us A Z Directory Maps Library Stockton Center MyCSUSTAN Students Parents Faculty Staff Alumni Donors Community About Academics Admissions Athletics Campus Life Giving You are here Home Financial Support Services Gateway Students Parents Cash Handling Deposits Forms Cash Handling Deposits Forms Overview How to Policies Resources Fo rms Contacts Downloadable and online forms related to Cash Handling Deposits Cash Fund application Auxiliary Cash Fund Application University Cashier s Miscellaneous Receipt Form to be provided Direct Pay Vendor Form Miscellaneous Receipt Form to be provided Transfer Receipt Form STD440 to be provided Printer friendly version Business Finance Staff Faculty Students Parents Suppliers Visitors Audit Services Budget Services Facility Services Information Technology Safety Risk Management Student Recreation Center University Police Department Administrative Office Address Stanislaus State Business Finance One University Circle Turlock California 95382 Map Directions Building 27 Mary Stuart Rogers Educational Services Gateway Building Map California State University Stanislaus One University Circle Turlock California 95382 Maps Directions Contact Us Resources Career Opportunities

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/students-parents/cash-handling-deposits-forms (2016-02-15)
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  • Cash Handling & Deposits Contact | California State University Stanislaus
    Partners Ways To Give Contact Us A Z Directory Maps Library Stockton Center MyCSUSTAN Students Parents Faculty Staff Alumni Donors Community About Academics Admissions Athletics Campus Life Giving You are here Home Financial Support Services Gateway Students Parents Cash Handling Deposits Contact Cash Handling Deposits Contact Overview How to Policies Resources Fo rms Contacts Cashiers Office Turlock Campus 1 University Circle Mary Stuart Rogers Educational Gateway Building MSR Suite 100 Turlock CA 95382 3200 Telephone 209 667 3406 Fax 209 667 3762 Cashiers Office Stockton Center 621 East Magnolia St Acacia Court 1000 Stockton CA 95202 1845 Telephone 209 664 4400 Fax 209 467 5333 Turlock Campus Marilyn Alvarado Cashier 209 667 3200 malvardo csustan edu Laurie Marroquin Cashier 209 667 3852 lamarroquin csustan edu Shirrell Wells Cash Fund Audits 209 667 3973 Swells csustan edu Jim Phillips Director 209 667 3241 jphillips csustan edu Regan Linderman Controller 209 667 3145 RLinderman csustan edu Stockton Center Zona Zaragoza 209 664 4044 zzaragoza csustan edu Printer friendly version Business Finance Staff Faculty Students Parents Suppliers Visitors Audit Services Budget Services Facility Services Information Technology Safety Risk Management Student Recreation Center University Police Department Administrative Office Address Stanislaus State Business Finance One

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/students-parents/cash-handling-deposits-contact (2016-02-15)
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  • University Credit & Warrior Cards Overview | California State University Stanislaus
    only accepts credit card payments through the online service CASHNET is accessed through your MyCSUSTAN Student Center account Overview on Warrior Card The Warrior Card is not a credit card It is the official identification card of California State University Stanislaus It can be loaded with Warrior Cash prepaid fund on the card and it can be linked to a Wells Fargo checking card as a non pin debit card A Warrior Card is required for identification for all students to access essential campus services It is available to all members of the University Community Warrior Cards are distributed at the Stockton Center Student Information Desk and at the Turlock Campus University Student Union Information Desk The Warrior Card is the student key to Identification In addition to your photo your Card has your unique ID number printed and encoded on the magnetic stripe It is required for all Cashier transactions Meal Plans Campus residents swipe the Card to access Meal Plan dollars at all Campus Dining Locations Libraries Use your Card to check out library materials and access other resources and services Enrollment Services Your Card will be swiped to access your student records Fitness Center Pass Access privileges for current students faculty and staff Warrior Cash Make cashless purchases and pay for services at campus locations and local businesses Banking Convenience Make your card an ATM PIN debit card when you link it to a Wells Fargo College Checking account OIT Lab Print Account You can use Warrior Cash to add funds to your OIT Computer Lab Print Balance account Warrior Card link to Wells Fargo Banking CSU Stanislaus and Wells Fargo have teamed up to offer added banking convenience with a linked Warrior Card When your student ID card is linked to a Wells Fargo student checking

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/students-parents/university-credit-warrior-cards-overview (2016-02-15)
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  • University Credit & Warrior Cards How To | California State University Stanislaus
    your meal plan just let the checkout attendant know When your card is swiped it will reduce your Warrior cash balance What else can I do with my Warrior Card Library Use your Card to check out library materials and access other resources and services Enrollment Services Your Card will be swiped to access your student records Fitness Center Pass Access privileges for current students faculty and staff Health Services Student identification to receive health services and Warrior Cash accepted at the pharmacy Warrior Cash Make cashless purchases and pay for services at campus locations e g bookstore pharmacy University Police and local businesses Banking Convenience Make your card an ATM PIN debit card when you link it to a Wells Fargo College Checking account OIT Lab Print Account You can use Warrior Cash to add funds to your OIT Computer Lab Print Balance account For more information go to Warrior Card Frequently Asked Questions What local business accept Warrior Cash For a current list of accepting locations go to the Warrior Card web site Accepting Locations How do I put Warrior Cash on my Warrior Card Anyone can add a Warrior Cash account to their Warrior Card Adding value to Warrior Cash is easy and can be in any dollar amount You can add a one time amoun or set up a recurring allowance Go to the Warrior Card web site to see all the methods of adding prepaid cash to your Warrior Card It can be added online in person by mail and by phone What should I do if my Warrior Card is lost or stolen As soon as you realize that your Warrior Card is missing you should immediately report it so that the accounts and other privileges associated with the card can be deactivated Lost

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/students-parents/university-credit-warrior-cards-how (2016-02-15)
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