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  • Finance Fundamentals Policies | California State University Stanislaus
    Admissions Athletics Campus Life Giving You are here Home Financial Support Services Gateway Staff Faculty Finance Fundamentals Policies Finance Fundamentals Policies Overview How to Policies Resources Forms Training Contacts Policy and Procedure information related to finance SharePoint Policy site for all policies Signature Policy for Financial Transactions Audit Policy Sponsored Program Administration Policy in development Cash Receipt Policy Printer friendly version Business Finance Staff Faculty Students Parents Suppliers Visitors Audit

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/finance-fundamentals-policies (2016-02-15)
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  • Finance Fundamentals Resources | California State University Stanislaus
    Stockton Center MyCSUSTAN Students Parents Faculty Staff Alumni Donors Community About Academics Admissions Athletics Campus Life Giving You are here Home Financial Support Services Gateway Staff Faculty Finance Fundamentals Resources Finance Fundamentals Resources Overview How to Policies Resources Forms Training Contacts Links tools and reference materials related to finance Audit Schedule 2014 Stanalytics Data Warehouse Check EFT Schedule Core Expense Codes CSU Executive Orders Indexed by Number Department ID Code List Executive Order 1000 Delegation of Fiscal Authority to Campus Finance Data Warehouse Dashboard and Report Guide OPERATIONS Finance Data Warehouse Dashboard and Report Guide MANAGE MY BUDGET Finance Data Warehouse Dashboard and Report Guide SPONSORED PROGRAMS Finance Data Warehouse Dashboard Management Reporting User Guide FIRMS Data Element Dictionary Fund Glossary GAAP Reporting Manual General Operating fund Budget Development timeline Glossary of Commonly Used Terms Budget Office Internal Audit Reports University Auditor OIT Security Access Form PeopleSoft CFS Data warehouse PeopleSoft Finance and Data Warehouse link instructions PeopleSoft Finance CFS log in Special Consultant Agreement Guidelines Speedchart Report Systemwide Financial Standards and Reporting Stanalytics Reports website Printer friendly version Business Finance Staff Faculty Students Parents Suppliers Visitors Audit Services Budget Services Facility Services Information Technology Safety Risk Management Student Recreation

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/finance-fundamentals-resources (2016-02-15)
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  • Finance Fundamentals Forms | California State University Stanislaus
    Athletics Campus Life Giving Presidential Fund for Regional Partnership Development Speak Proudly Stan State Fund University Colleges Athletics Plan Your Gift Philanthropic Partners Ways To Give Contact Us A Z Directory Maps Library Stockton Center MyCSUSTAN Students Parents Faculty Staff Alumni Donors Community About Academics Admissions Athletics Campus Life Giving You are here Home Financial Support Services Gateway Staff Faculty Finance Fundamentals Forms Finance Fundamentals Forms Overview How to Policies Resources Forms Training Contacts Downloadable and online forms related to finance Account Application Endowment Account Application Scholarship Campus Program Account Application Trust Agreement Budget Transfer Form Carryforward Plan and Request for State Funds Delegation of Authority for Financial Transactions Form Payroll Expenditure Transfer Form PeopleSoft Finance Access Request Form Speedchart Request form Special Consultant Guidelines Agreement Student Assistant Hiring form 105 Request for Special Consultant Payment form Staff Management Employment Request Form SMERS Printer friendly version Business Finance Staff Faculty Students Parents Suppliers Visitors Audit Services Budget Services Facility Services Information Technology Safety Risk Management Student Recreation Center University Police Department Administrative Office Address Stanislaus State Business Finance One University Circle Turlock California 95382 Map Directions Building 27 Mary Stuart Rogers Educational Services Gateway Building Map California State University Stanislaus

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/finance-fundamentals-forms (2016-02-15)
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  • Finance Fundamentals Training | California State University Stanislaus
    Athletics Campus Life Giving You are here Home Financial Support Services Gateway Staff Faculty Finance Fundamentals Training Finance Fundamentals Training Overview How to Policies Resources Forms Training Contacts Account Structure contact Controller s office Budget contact Budget office for dates Budget Transfers Payroll Adjustment Position Control Staff Management Employment Request PeopleSoft Finance Introduction to PeopleSoft CFS Data Warehouse Printer friendly version Business Finance Staff Faculty Students Parents Suppliers Visitors Audit

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/finance-fundamentals-training (2016-02-15)
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  • Cash Handling & Deposits Overview | California State University Stanislaus
    Cashier is responsible for ensuring that Cash Management policies and procedures are followed Tasks can be assigned to other staff at the satellite location but the Satellite Cashier has the ultimate responsibility Cash and cash equivalent collections shall only be received at official cash collection points by designated cashiers The physical setup of all cashiering stations must be reviewed by Campus Risk Management personnel to ensure the safety of funds and personnel Such reviews must be in writing and retained per campus fiscal records retention policy Overview on Receiving Cash Donations at Events Campus departments or organizations may on occasion collect cash donations in support of their program Departments must follow appropriate procedures to safeguard and protect any cash collected Procedures for Receiving Cash Donations Overview on Receiving Checks The University may accept only checks made payable to California State University The Trustees of California State University the campus name or reasonable variations thereof Checks accepted by the University must contain all legally required elements including Dating no earlier than 180 days prior to the day of acceptance unless a shorter time period is clearly marked on the face of the check and no later than the day of acceptance Legible and consistent amounts both the numeric and written Valid signature by the account holder Checks bearing the legend Payable Paid in Full will not be accepted Checks drawn on foreign bank accounts may require authorization from the depository bank which could take up to 30 days from receipt Overview on Deposits and Transfers to the Bank It is the policy of the CSU that Bank deposits be made on a timely and secure basis and are supported with appropriate documentation Collections made by cashiering locations depositing directly to the bank are deposited the same day as they are received or at a minimum on the following business day Collections at other cashiering locations and departments are deposited at the designated main cashiering station at least weekly or whenever collections exceed 500 The depositing location is able to reconstruct transmitted deposits if necessary Hard or electronic scans of checks and other cash equivalents will facilitate this All bank deposits are accompanied by appropriate documentation such as a numbered deposit slip system generated counts or other bank requirements Deposits are validated and prepared under dual custody so that all cash counts are confirmed by a second count performed by a different employee The validation and preparation of cash deposits is conducted discretely in a safe and secure area Before a daily bank deposit is finalized cashiers reconcile receipts to deposits Documentation signed by the preparer and recipient is maintained for each deposit to a main cashiering station from a cash handling department or sub cashiering station If cash transfers after business hours are necessary a secure locked receptacle is provided by the main cashiering station to allow for passive acceptance of deposits Documentation is provided back to satellite stations confirming the amount of the deposit received after a count under dual

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/cash-handling-deposits-overview (2016-02-15)
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  • Cash Handling & Deposits How To | California State University Stanislaus
    times An unannounced cash count and reconciliation of change funds for which cashiers and cash handling employees are accountable will be performed on a periodic basis by someone other than the fund custodian The frequency of such reconciliations can be determined by the campus CFO based on the amount of funds at risk Reconciliations of cash balances must be performed in the presence of the change funds custodian and must be documented Deposits and Transfers to the Bank Collections at sub cashiering locations and departments are deposited at the designated main cashiering station no later than the beginning of the next business day Refer to Physical Protection of Cash and Cash Equivalents for policy guidance regarding security requirements for physical transportation of cash and cash equivalents All bank deposits are accompanied by appropriate documentation such as a numbered deposit slip system generated counts or other bank requirements Deposits are validated and prepared under dual custody so that all cash counts are confirmed by a second count performed by a different employee The validation and preparation of cash deposits is conducted discretely in a safe and secure area Before a daily bank deposit is finalized cashiers reconcile receipts to deposits Documentation signed by the preparer and recipient is maintained for each deposit to a main cashiering station from a cash handling department or sub cashiering station If cash transfers after business hours are necessary a secure locked receptacle is provided by the main cashiering station to allow for passive acceptance of deposits Documentation is provided back to satellite stations confirming the amount of the deposit received after a count under dual control is conducted The main cashiering station records each deposit from a cash handling department or sub cashiering station A record of cash recorded and any overages or shortages is reported daily to the campus designated cash reconciliation unit The cash reconciliation personnel should not be anyone from the cashiering unit Supporting documentation is maintained i e cash register audit tapes If electronic mechanical or electronic cash registers are not in use a report of account distribution of cash collections is sent daily to the campus cash reconciliation unit Physical Protection of Cash and Cash Equivalents Cash and cash equivalents must be locked in a secure receptacle or safe at all times except when signed out by a cashier for working cash If the cashier needs to leave their work area for any reason the cash drawer must be secured Each cashier must be provided with a separate lockable receptacle to which only that cashier has access Duplicate keys must be safely stored away from the safe and be retrieved only under dual control Excess cash must be removed from the cash register drawer during the business day and transferred to a secure cash handling area vault Excess cash can be defined by local campus practice At the close of business all cash must be secured Lockable receptacles or burglarproof fire resistant safes to store cash and cash equivalents must

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/cash-handling-deposits-how (2016-02-15)
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  • Cash Handling & Deposits Policies | California State University Stanislaus
    To Give Contact Us A Z Directory Maps Library Stockton Center MyCSUSTAN Students Parents Faculty Staff Alumni Donors Community About Academics Admissions Athletics Campus Life Giving You are here Home Financial Support Services Gateway Staff Faculty Cash Handling Deposits Policies Cash Handling Deposits Policies Overview How to Policies Resources Forms Contacts Policy and Procedure information related to Cash Handling Deposits California State University Chancellor s Office California State University General Accounting ICSUAM policy number 3101 02 Campus Administration of Systemwide Cash Management Policy California State University General Accounting ICSUAM policy number 3102 02 Segregation of Cash Handling Duties California State University General Accounting ICSUAM policy number 3102 03 Acceptance of Cash and Cash Equivalents California State University General Accounting ICSUAM policy number 3102 10 Change Funds California State University General Accounting ICSUAM policy number Physical Protection of Cash Cash Equivalents California State University General Accounting ICSUAM policy number 3102 11 Deposits and Transfers to the Bank CSU Stanislaus Campus Food Policy Food Sale Distribution Cash Receipt Policy Printer friendly version Business Finance Staff Faculty Students Parents Suppliers Visitors Audit Services Budget Services Facility Services Information Technology Safety Risk Management Student Recreation Center University Police Department Administrative Office Address Stanislaus State

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/cash-handling-deposits-policies (2016-02-15)
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  • Cash Handling & Deposits Resources | California State University Stanislaus
    Community About Academics Admissions Athletics Campus Life Giving You are here Home Financial Support Services Gateway Staff Faculty Cash Handling Deposits Resources Cash Handling Deposits Resources Overview How to Policies Resources Forms Contacts Links tools and reference materials related to Cash Handling Deposits CSU Stanislaus Stockton Center campus map CSU Stanislaus Turlock Campus map Printer friendly version Business Finance Staff Faculty Students Parents Suppliers Visitors Audit Services Budget Services Facility

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/cash-handling-deposits-resources (2016-02-15)
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