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  • Cash Handling & Deposits Forms | California State University Stanislaus
    Admissions Athletics Campus Life Giving You are here Home Financial Support Services Gateway Staff Faculty Cash Handling Deposits Forms Cash Handling Deposits Forms Overview How to Policies Resources Forms Contacts Downloadable and online forms related to Cash Handling Deposits Cash Fund application Auxiliary Cash Fund Application University Direct Pay Vendor Form Miscellaneous Receipt Form Transfer Receipt Form STD440 Printer friendly version Business Finance Staff Faculty Students Parents Suppliers Visitors Audit

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/cash-handling-deposits-forms (2016-02-15)
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  • Cash Handling & Deposits Contacts | California State University Stanislaus
    Ways To Give Contact Us A Z Directory Maps Library Stockton Center MyCSUSTAN Students Parents Faculty Staff Alumni Donors Community About Academics Admissions Athletics Campus Life Giving You are here Home Financial Support Services Gateway Staff Faculty Cash Handling Deposits Contacts Cash Handling Deposits Contacts Overview How to Policies Resources Forms Contacts CSU Stanislaus Turlock Campus Mary Stuart Rogers Educational Services Gateway building MSR Building 27 See Map One University Circle Turlock CA 95382 Telephone 209 667 3406 Fax 209 667 3762 Cashiers csustan edu CSU Stanislaus Stockton Center 621 East Magnolia St Stockton CA 95202 1845 Stockton Campus Map Telephone 209 467 5300 Fax 209 467 5333 Turlock Campus Cashiers Marilyn Alvarado 209 667 3199 MAlvardo csustan edu Laurie Marroquin 209 667 3852 LAMarroquin csustan edu Shirrell Wells Cash Fund Audits 209 667 3973 Swells csustan edu Jim Phillips Director 209 667 3241 jphillips csustan edu Regan Linderman Controller 209 667 3145 RLinderman csustan edu Stockton Center Zona Zaragoza 209 664 4044 ZAaragoza csustan edu Printer friendly version Business Finance Staff Faculty Students Parents Suppliers Visitors Audit Services Budget Services Facility Services Information Technology Safety Risk Management Student Recreation Center University Police Department Administrative Office Address Stanislaus State Business

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/cash-handling-deposits-contacts (2016-02-15)
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  • Buying & Paying Overview | California State University Stanislaus
    by written contract to the lowest responsible bidder meeting specifications The purpose of competitive bidding is to develop sources validate prices and to provide all qualified bidders with a fair opportunity to enter the bidding process thereby stimulating competition Information Technology Resources ITR ITR acquisitions that are estimated to be equal to or greater than 50 000 and 500 000 or less may be the result of an informal solicitation ITR acquisitions estimated to result in contracts greater than 500 000 shall be awarded as the result of a formal solicitation process Disabled Veterans Small Business Enterprises DVBE California State University Stanislaus makes a diligent effort to meet the purchasing and contract participation goals established by the Office of Small Business and Disabled Veteran Business Enterprises A Small Business is defined by the following criteria An independently owned and operated business not dominant in its field of operation The principal office and officers are domiciled in California Together with affiliates is either A service construction or non manufacturing business with 100 or fewer employees an average annual gross receipts of ten million dollars or less over the previous 3 years Or a manufacturer with 100 or fewer employees A Micro Business is defined as a small business that together with affiliates has average annual gross receipts of two million five hundred thousand dollars or less over the previous three years Small Business Preference includes micro businesses a certified small business may claim a 5 small business preference when submitting a bid upon providing evidence of certification A Disabled Veteran Business Enterprise is defined by the following criteria At least 51 owned by one or more disabled veterans Managed by and daily business operations are controlled by one or more disabled veteran Home office located in the U S Certified by the State of California and perform a commercially useful function For DVBE certification purposes a disabled veteran is defined as A veteran of the U S military naval or air service The veteran must have a service connected disability of at least 10 or more The veteran must be domiciled in California For additional information visit the Office of Small Business and DVBE Services website Overview on Delegated Authority for Financial Transactions Signature Policy Executive Order EO 1000 from the Chancellor delegates to the campus President authority and responsibility for effective oversight of all state funds held by the campus and all funds held in a fiduciary capacity The campus Chief Financial Officer Business Finance Vice President has the responsibility for the administration of these delegations of authority and responsibility To comply with EO 1000 the President executed a Stanislaus State Signature Policy for Financial Transactions Signature Policy How To Establish New Delegation of Authority Delegation of Authority for Financial Transaction Form Number of Signatures Required by Financial Services Transactions under 1 000 can be approved by the appropriate College Dean Assoc Assist Vice President or Vice President exceptions for Grants and Trusts Transactions 1 000 or greater must be

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/buying-paying-overview (2016-02-15)
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  • Buying & Paying How To | California State University Stanislaus
    will approve the requisition for processing as a purchase order How to Approve Financial Transactions in PeopleSoft Finance Who Approval of financial transactions is based on the signature policy See About CSU Stanislaus Delegated Authority for Financial Transactions When When a requisition is prepared and submitted in PeopleSoft Finance it requires review and approval from the appropriate delegated authority prior to it being placed in them purchase order queue for processing How The delegated authority must enter the PeopleSoft Finance Requisition module and follow the steps outlined in the document Requisition Review Requisitions How to Place Hospitality Orders Who The staff member who will be placing orders for products and services When The provision of hospitality is limited it must be necessary and in the best interest of the University All food service for University events must go through Chartwells Catering How Hospitality expenses must be pre approved by the appropriate approving authority using the Hospitality Food and Beverage Expenditure Form The signed form must be attached to the payment document e g requisition direct pay or PCard prior to the payment being processed Chartwells must be paid by PCard How to Get Financial Transaction Delegated Authority Approval Who Staff preparing the purchase or payment request is responsible for obtaining the appropriate authorizations When Number of Signatures Required by Financial Services Transactions under 1 000 can be approved by the appropriate College Dean Assoc Assist Vice President or Vice President exceptions for Grants and Trusts Transactions 1 000 or greater must be approved by the appropriate Vice President Trust Fund transactions under 1 000 can be approved by the authorized Trustee Trust Fund transactions over 1 000 must be approved by the appropriate Vice President Grant Fund transactions of any amount can be approved by the Principal Investigator PI No additional approval is required since the fund disbursements are defined in the Grant contract How If the purchase or payment is being processed in PeopleSoft Finance or through automated workflow the authorization will be obtained as part of the procedure If the purchase or payment is a paper transaction the paper document must be submitted to the appropriate parties for signature See Requisition Review Process How to Prepare a Request for an Independent Contractor to Work on Campus Who The staff member who is responsible for preparing requests to purchase products and services When At the time the requisition for service is to be submitted to Procurement How Complete an Independent Contractor Determination Checklist Sections 1 3 of the form are to be completed and signed by the Contractor Section 4 of the form is to be completed and signed by the requesting department Attach a PDF copy of the completed form to the requisition using the PeopleSoft Finance Requisition Module How to Submit a Request to Pay a Guest Lecturer Honorarium Who The staff member responsible for preparing requests to purchase products and services When At the time the payment is required Paying a Guest Lecturer How Complete the

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/buying-paying-how (2016-02-15)
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  • Buying & Paying Policies | California State University Stanislaus
    Contact Information Academics Majors Programs Academic Calendar Summer Session Winter Intersession Admissions Athletics Campus Life Giving Presidential Fund for Regional Partnership Development Speak Proudly Stan State Fund University Colleges Athletics Plan Your Gift Philanthropic Partners Ways To Give Contact Us A Z Directory Maps Library Stockton Center MyCSUSTAN Students Parents Faculty Staff Alumni Donors Community About Academics Admissions Athletics Campus Life Giving You are here Home Financial Support Services Gateway Staff Faculty Buying Paying Policies Buying Paying Policies Overview How to Policies Resources Forms Training Contacts Policy and Procedure information related to buying and paying Bid Requirement Details Contractor General Provisions for Acquisition of Goods Contractor General Provisions for Acquisitions of Services Contractor General Provisions for Information Technology Acquisitions Hospitality Policy Signature Policy for Financial Transactions Delegated Authority Wireless Device Policy Printer friendly version Business Finance Staff Faculty Students Parents Suppliers Visitors Audit Services Budget Services Facility Services Information Technology Safety Risk Management Student Recreation Center University Police Department Administrative Office Address Stanislaus State Business Finance One University Circle Turlock California 95382 Map Directions Building 27 Mary Stuart Rogers Educational Services Gateway Building Map California State University Stanislaus One University Circle Turlock California 95382 Maps Directions Contact Us Resources Career

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/buying-paying-policies (2016-02-15)
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  • Buying & Paying Resources | California State University Stanislaus
    Directory Maps Library Stockton Center MyCSUSTAN Students Parents Faculty Staff Alumni Donors Community About Academics Admissions Athletics Campus Life Giving You are here Home Financial Support Services Gateway Staff Faculty Buying Paying Resources Buying Paying Resources Overview How to Policies Resources Forms Training Contacts Links tools and reference materials related to buying and paying California Public Records Act California Government Code 6250 6270 Category Code list Chartwells Catering Check EFT Payment Schedule Department Code List Direct Pay Guidelines Department of General Services and Chancellor s Office Expense Account code list Financial Services SharePoint Site Fund Glossary Office of Small Business Disabled Veteran Enterprises DGS Payment Matrix for Consultants Guests PCard Application Cardholder Agreement PCard FAQ s PCard Handbook PeopleSoft Requisition Module Procurement Matrix Requisition Add Update Requisition Copy Cancel Delete Requisitions Requisition Line Item Options Requisition Print Requisitions Requisition Review Requisitions Requisition Find an Existing Value Req Requisition Login Requisition Notify Requisition Personalize Service Provider Insurance Requirements Staples Advantage Quick Users Guide Student Intern Agreement Procedure Vendors Bid Page Warrior Card Web site Printer friendly version Business Finance Staff Faculty Students Parents Suppliers Visitors Audit Services Budget Services Facility Services Information Technology Safety Risk Management Student Recreation Center University Police

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/buying-paying-resources (2016-02-15)
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  • Buying & Paying Forms | California State University Stanislaus
    Proudly Stan State Fund University Colleges Athletics Plan Your Gift Philanthropic Partners Ways To Give Contact Us A Z Directory Maps Library Stockton Center MyCSUSTAN Students Parents Faculty Staff Alumni Donors Community About Academics Admissions Athletics Campus Life Giving You are here Home Financial Support Services Gateway Staff Faculty Buying Paying Forms Buying Paying Forms Overview How to Policies Resources Forms Training Contacts Downloadable and online forms related to buying and paying Delegated authority library Direct Deposit Authorization form Employee Direct Deposit Authorization form Vendor Direct Pay Form Vendor Employee Reimbursement Form Guest Lecturer Form Hospitality Form Independent Contractor Determination Checklist Managed Spend PCard Cardholder Agreement OIT Access Form Requisition Module access PCard Application Cardholder Agreement PCard Lost Missing Receipt Form PCard Pre Authorization Form PCard Reallocation Worksheet PCard Receipt Form Sole Source Brand Justification form Speedchart Request Form Staples Advantage Application Vendor Data Record 204 W 9 Form Wireless Device Authorization Form Printer friendly version Business Finance Staff Faculty Students Parents Suppliers Visitors Audit Services Budget Services Facility Services Information Technology Safety Risk Management Student Recreation Center University Police Department Administrative Office Address Stanislaus State Business Finance One University Circle Turlock California 95382 Map Directions Building 27 Mary Stuart

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/buying-paying-forms (2016-02-15)
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  • Buying & Paying Contacts | California State University Stanislaus
    A Z Directory Maps Library Stockton Center MyCSUSTAN Students Parents Faculty Staff Alumni Donors Community About Academics Admissions Athletics Campus Life Giving You are here Home Financial Support Services Gateway Staff Faculty Buying Paying Contacts Buying Paying Contacts Overview How to Policies Resources Forms Training Contacts Financial Services One University Circle Mary Stuart Rogers Educational Gateway Building MSR Bldg 27 Suite 270 Turlock CA 95380 Controller Regan Linderman 209 667 3145 email Procurement Public Works Specialist Debra Da Rosa 209 667 3987 email Contract Specialist Phyllis Crittendon 209 667 3243 email Buyer Student Intern Agreements Architects Engineering Contracts Julie Anderson 209 664 6592 email Accounts Payable University Michelle Merrifield 209 667 3140 email Accounts Payable Auxiliaries Amanda Nelson 209 667 3062 email Accounts Payable Travel Corporate Travel Card Accounting Administrator Lucero Mascorro 209 667 3654 email Buyer PCard Corporate Travel Card Staples Advantage Program Administrator Becky Snead 209 667 3839 bsnead csustan edu Staples Advantage Contact Information Customer Support 1 877 826 7755 Help with orders login credits product questions research Printer friendly version Business Finance Staff Faculty Students Parents Suppliers Visitors Audit Services Budget Services Facility Services Information Technology Safety Risk Management Student Recreation Center University Police Department Administrative

    Original URL path: https://www.csustan.edu/financial-support-services-gateway/staff-faculty/buying-paying-contacts (2016-02-15)
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