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  • Presidents' Papers
    Nathaniel Ridley the fifth president September 1 1958 June 1968 Curricular offerings were expanded providing 17 degree granting tracks The College granted full membership in the Southern Association of Colleges and Schools SACS in December 1961 The school s name was changed from State Teachers College to Elizabeth City State College by a 1963 legislative act In honor of his contributions to the institution Dr Ridley became the school s third President Emeritus on March 3 1988 President Emeritus Ridley died September 26 1996 Effective July 1 1968 the Trustees elected the youngest chief executive since 1891 in fact then one of the youngest in the nation Marion Dennis Thorpe became the school s first Chancellor when the university was made one of the 16 institutions of The University of North Carolina and successfully led the institution through the turmoil of the early 1970s Dr Thorpe s administration was marked by vigorous efforts to improve the institution academically and physically Increased UNC System funding allowed employment of additional experienced faculty members with doctorates doubling the faculty size Special programs for freshmen and increased emphasis on inter institutional cooperation also marked his administration Major fund raising programs also highlighted Dr Thorpe s tenure including incorporation of the ECSU Foundation 1971 We must be determined to continue Chancellor Thorpe wrote in 1978 to find the correct way in a world of conflicting ideologies economic strife and and social controversy This is the river that flows from Hugh Cale bringing with it past thoughts and deeds of other great people on whose shoulders we stand gaining the fortitude to weather these times and to enter a new era Following extensive service to the institution successively as Assistant Academic Dean Administration Vice Chancellor for Academic Affairs and Dean of the Faculty and from May 1 1983 Acting Chancellor Jimmy Raymond Jenkins 65 became the first alumnus to be named chief executive officer of Elizabeth City State University on October 14 1983 Prior to his elevation as second Chancellor Dr Jenkins was instrumental in establishing several institutional improvements These include a Health Careers center a Division of General Studies 1977 the institution s designation as a Bicentennial Campus 1976 inaugurating a faculty extravaganza for student scholarships named Scholarcade and beginning the Extended Day Program evening classes Chancellor Jenkins administration fostered numerous other institutional improvements including seven new academic majors and eight degree granting variants of existing programs Dr Jenkins staff was the first to occupy the newly finished M D Thorpe Administration Building named in honor of his immediate predecessor Dr Jenkins resigned effective August 31 1995 A grateful Board of Trustees named him ECSU s first Chancellor Emeritus December 19 1995 On September 1 1995 Mickey Lynn Burnim was appointed to serve as Interim Chancellor and on July 1 1996 he became the eighth chief executive officer of the institution upon election by the UNC Board of Governors Dr Burnim quickly demonstrated his ability and interest in moving the university forward giving special attention

    Original URL path: http://www.ecsu.edu/academics/library/archives/collections/presidents-papers.html (2016-02-17)
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  • Special Collections
    learning beyond textbooks and classrooms Admissions View sub menu Keyword Search Search Campus Map Maps and Directions Become a Viking Apply to ECSU Schedule A Campus Visit Requirements Undergraduate Admission Graduate Admissions Open House Registrar Transfer Students Summer School International New Student Orientation Admissions Portal ECSU is the most affordable academic success university in North Carolina Learn more about the admissions and financial aid process and how you can begin your exciting journey on our campus Student Life View sub menu Keyword Search Search Campus Map Maps and Directions Become a Viking Career Services Clubs Organizations Counseling Testing Dining Services ECSU Campus Store Residence Life Student Affairs Student Government Association Life at ECSU provides a range of experiences that are invaluable to your academic and personal growth Our students come from different places and backgrounds but together they create a diverse close knit community that seeks to create a better world Athletics Alumni Search Keyword Search Search The Collections Alumni Directories Annual Catalogues Athletics Oral Histories Photographs Presidents Papers Special Collections Student Newspapers Yearbooks Special Collections Kermit E White Collection Kermit E White was a prominent Elizabeth City dentist and civic leader who served on ECSU s Board of Trustees from 1967 1986 The K E White Graduate Center is named in his honor The Vernon Beasley Scrapbook The BPW Collection The Herman Cooke Papers The Isabella Hollowell Papers The Evelyn A Johnson Papers Text of History of Elizabeth City State University A Story of Survival The Evelyn Johnson Collection The Lyle Lane Scrapbooks The William Lewis Papers The Harold Harvey Murrill Collection The Harold Newell Papers The North Carolina Negro College Conference Papers The Elisha Overton Papers The Hugh Cale Collection Gentleman From Pasquotank The Life and Career of Representative Hugh Cale Part 1 Gentleman From Pasquotank The Life

    Original URL path: http://www.ecsu.edu/academics/library/archives/collections/special-collections.html (2016-02-17)
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  • Student Newspapers
    beyond textbooks and classrooms Admissions View sub menu Keyword Search Search Campus Map Maps and Directions Become a Viking Apply to ECSU Schedule A Campus Visit Requirements Undergraduate Admission Graduate Admissions Open House Registrar Transfer Students Summer School International New Student Orientation Admissions Portal ECSU is the most affordable academic success university in North Carolina Learn more about the admissions and financial aid process and how you can begin your exciting journey on our campus Student Life View sub menu Keyword Search Search Campus Map Maps and Directions Become a Viking Career Services Clubs Organizations Counseling Testing Dining Services ECSU Campus Store Residence Life Student Affairs Student Government Association Life at ECSU provides a range of experiences that are invaluable to your academic and personal growth Our students come from different places and backgrounds but together they create a diverse close knit community that seeks to create a better world Athletics Alumni Search Keyword Search Search The Collections Alumni Directories Annual Catalogues Athletics Oral Histories Photographs Presidents Papers Special Collections Student Newspapers Yearbooks Student Newspapers ECSU Student Newspapers 1927 2009 Elizabeth City State Normal School published the first student newspaper in May 1927 Over the years the name of the

    Original URL path: http://www.ecsu.edu/academics/library/archives/collections/student-newspapers.html (2016-02-17)
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  • Yearbooks
    that extend their learning beyond textbooks and classrooms Admissions View sub menu Keyword Search Search Campus Map Maps and Directions Become a Viking Apply to ECSU Schedule A Campus Visit Requirements Undergraduate Admission Graduate Admissions Open House Registrar Transfer Students Summer School International New Student Orientation Admissions Portal ECSU is the most affordable academic success university in North Carolina Learn more about the admissions and financial aid process and how you can begin your exciting journey on our campus Student Life View sub menu Keyword Search Search Campus Map Maps and Directions Become a Viking Career Services Clubs Organizations Counseling Testing Dining Services ECSU Campus Store Residence Life Student Affairs Student Government Association Life at ECSU provides a range of experiences that are invaluable to your academic and personal growth Our students come from different places and backgrounds but together they create a diverse close knit community that seeks to create a better world Athletics Alumni Search Keyword Search Search The Collections Alumni Directories Annual Catalogues Athletics Oral Histories Photographs Presidents Papers Special Collections Student Newspapers Yearbooks Yearbooks ECSU Yearbooks 1925 2008 University Archives yearbook holdings consist of a complete run of 53 volumes Pre 1960 volumes include 1925 1948

    Original URL path: http://www.ecsu.edu/academics/library/archives/collections/yearbooks.html (2016-02-17)
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  • Administrative Records
    GU9 Audit Reports Reports generated by the Internal Auditor reports working papers correspondence Original Transfer audit report to University Archives after 10 years for appraisal and final disposition Destroy working papers after 3 years Reference Destroy in office after 3 years GU10 Awards and Honors Faculty staff student and alumni awards not associated with grants Comply with applicable provisions of G S 126 and Family Educational Rights and Privacy Act FERPA 20 U S C 1232g regarding confidentiality of records applications nominations criteria transcripts vitae press releases funding data Original Transfer notification of award to appropriate personnel or student file Transfer list of award recipients upon publication to the University Archives Transfer remaining records to the University Archives after 5 years Reference Destroy in office when reference value ends GU11 Biographical Biographical information for faculty and staff vitae clippings photographs speeches Transfer to University Archives 1 year after separation GU12 Board of Trustees Records of the governing body of the university and its committees minutes correspondence announcements policies oaths of office briefing book biographical data Original Transfer Board of Trustees minutes to University Archives upon approval Transfer remaining records to University Archives after 5 years Reference Destroy in office when reference value ends GU13 Building Use Comply with applicable provisions of G S 132 1 7 regarding confidentiality of building plans and specifications correspondence floor plans room numbering scheme Destroy in office when superseded or obsolete GU14 Calendar of Events Used for keeping track of activities and events Original Transfer to University Archives when published Reference Destroy in office when reference value ends GU15 Committees Councils Task Forces Official university committees councils or task forces appointed elected or ad hoc correspondence minutes notifications of meetings agendas reports briefing materials working papers Original Transfer to University Archives at end of academic year or at expiration of group Reference Destroy in office when reference value ends GU16 Complaints Complaints concerning services correspondence Destroy in office after 2 years GU17 Conferences Training Programs and Workshops Attended See also Training Programs in Personnel Section See Series Title agendas handouts training materials travel Destroy in office when reference value ends GU18 Conferences Training Programs and Workshops Conducted See also Training Programs in Personnel Section University initiated or sponsored conferences programs or workshops correspondence agendas handouts training materials critiques reports contracts registration Original Transfer to University Archives after 5 years Reference Destroy in office when reference value ends GU19 Copyright Records Records related to preparation filing maintenance and rights applications registration notices correspondence Transfer to University Archives when copyright expires or is not renewed GU20 Emergency Management Disaster preparedness and response policies procedures incident reports Destroy in office when superseded or obsolete GU21 Energy Conservation Measures undertaken by university to conserve energy inspection reports correspondence plans Destroy in office after 5 years GU22 Equipment Maintenance and Repair Routine maintenance or repair work done to equipment correspondence work orders contracts service logs Destroy in office 2 years after completion of service GU23 Facility Security Comply with applicable

    Original URL path: http://www.ecsu.edu/academics/library/archives/records-management/administrative.html (2016-02-17)
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  • Development Records
    Schedule applies to records in all media unless otherwise specified Items a sample listing of items found within a series Other related records not listed may also be part of a series Disposition all dispositions are minimum requirements and include where applicable transfer to the custody of the University Archives for appraisal and final disposition Destruction takes place in the office Any record with confidential or sensitive information shall be properly destroyed by shredding or by means to ensure that the records cannot be physically recreated Original and Reference Copy original copy also known as a record copy is the official authorized copy kept by the office charged with creating or maintaining the record copy Reference copies also known as convenience copies are preserved for the convenience of reference or ease of access No destruction of records may take place if litigation or audits are pending or reasonably anticipated or foreseeable Refer to prefatory material for additional instructions or contact your university s records officer for clarification GU103 Annual Giving GU104 Capital Campaign GU105 Custodian Investment Reports GU106 Donors Prospects GU107 Endowment Agreements GU108 Gifts in Kind Reports GU109 Individual Fund Balances GU110 Investment Management Reports GU111 Legal Administrative GU112 Life Income Agreements GU113 Major and Planned Gifts GU114 Property Real Estate GU115 Scholarship Awards GU116 Tax Return GU117 Trust Endowments Annuities Funds Development Records Series Series Title Series Description Items Disposition GU103 Annual Giving Comply with applicable provisions of G S 105 259 G S 153A 148 1 and G S 160A 208 1 regarding confidentiality of records correspondence reports financial records brochures Destroy in office financial records after 3 closed fiscal years and when released from all audits Transfer remaining records to University Archives after 5 years GU104 Capital Campaign Comply with applicable provisions of G S 105 259 G S 153A 148 1 and G S 160A 208 1 regarding confidentiality of records correspondence reports financial records brochures Destroy in office financial records 3 closed fiscal years after campaign ends Transfer remaining records to University Archives after campaign ends GU105 Custodian Investment Reports Reports on investment performance monthly reports investment activities working papers Destroy in office when administrative value ends GU106 Donors and Prospects Comply with applicable provisions of state and federal law regarding confidentiality of tax payer information correspondence names addresses fund names fund numbers biographical data financial data scholarship endowment Destroy in office when administrative value ends GU107 Endowment Agreements Comply with applicable provisions of agreements regarding confidentiality concerning each gift correspondence agreements lists Retain records regarding active endowments in office permanently Transfer records regarding inactive endowments to University Archives GU108 Gifts in Kind Reports Comply with applicable provisions of legal agreement regarding confidentiality concerning each gift gifts fund date amount Destroy in office when administrative value ends GU109 Individual Fund Balances See Series Title reports statement of changes Destroy in office when administrative value ends GU110 Investment Management Reports Monthly quarterly and annual reporting of Development money managers on funds invested and held on

    Original URL path: http://www.ecsu.edu/academics/library/archives/records-management/development.html (2016-02-17)
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  • Facilities Services Records
    Search Keyword Search Search Records Management Administrative Records Development Records Facilities Services Records Financial Records Information Technology Records Library Records Personnel Records Safety Records Student Records University Police Public Safety Records Facilities Services Records This Schedule applies to records in all media unless otherwise specified Items a sample listing of items found within a series Other related records not listed may also be part of a series Disposition all dispositions are minimum requirements and include where applicable transfer to the custody of the University Archives for appraisal and final disposition Destruction takes place in the office Any record with confidential or sensitive information shall be properly destroyed by shredding or by means to ensure that the records cannot be physically recreated Original and Reference Copy original copy also known as a record copy is the official authorized copy kept by the office charged with creating or maintaining the record copy Reference copies also known as convenience copies are preserved for the convenience of reference or ease of access No destruction of records may take place if litigation or audits are pending or reasonably anticipated or foreseeable Refer to prefatory material for additional instructions or contact your university s records officer for clarification GU50 Blueprints Plans and Drawings GU51 Building Maintenance Housekeeping GU52 Capital Improvement Proposals GU53 Capital Improvements GU54 Insurance GU55 Non Capital Improvements Facilities Services Records Series Series Title Series Description Items Disposition GU50 Blueprints Plans and Drawings Comply with applicable provisions of G S 132 1 7 regarding confidentiality of building plans and specifications drawings blueprints floor plans surveys property maps renovation plans building plans Original Transfer to University Archives when administrative value ends Reference Destroy in office when reference value ends GU51 Building Maintenance Housekeeping Day to day housekeeping and maintenance correspondence work schedules maintenance log Original

    Original URL path: http://www.ecsu.edu/academics/library/archives/records-management/facilities-services.html (2016-02-17)
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  • Financial Records
    cancelled or expires GU65 Bonds and Other Borrowing See Series Title bond indentures legal documents swap agreements payment schedules annual audits arbitrage audits Destroy in office 1 closed fiscal year after last payment and when released from all audits GU66 Budget University budgetary records budget analysis report transfer request increase decrease budget request forms briefs concerning capital improvements expansions and maintenance projects worksheets resolutions revisions correspondence official budget report Original Transfer copy of official budget report annually to University Archives Destroy in office remaining records after 3 closed fiscal years and when released from all audits Reference Destroy in office when reference value ends GU67 Cancelled Checks Paid by the university Destroy in office after 7 closed fiscal years and when released from all audits GU68 Capital Improvements Accounting Budget and financial records related to capital improvements accounting records vouchers checks purchase orders other supporting documentation monthly reports Destroy in office 3 closed fiscal years after project is completed and when released from all audits GU69 Cash Receipts Listing or analysis of cash received and deposited receipt books Destroy in office after 3 closed fiscal years and when released from all audits GU70 Cost Accounting Reports Completed cost accounting reports for university expenditures Destroy in office after 3 closed fiscal years and when released from all audits GU71 Credit Card Use Receipts concerning the use and ownership of credit cards used by university employees Comply with applicable provisions of G S 132 1 2 2 and 5 U S C 552a regarding confidentiality of records Destroy in office after 3 closed fiscal years and when released from all audits GU72 Deposits See Series Title deposit slips cash register slips receipts Destroy in office after 3 closed fiscal years and when released from all audits GU73 Direct Deposit Forms Bank deposit slips submitted by employees for direct deposit of paychecks by university Comply with applicable provisions of G S 132 1 2 2 and 5 U S C 552a regarding confidentiality of records Retain in office until superseded and when released from all audits GU74 Disbursing Accounts Statements Statements received from the Department of the State Treasurer indicating monthly activity beginning and ending balance and other related information for each disbursing account monthly statements Destroy in office after 7 closed fiscal years and when released from all audits GU75 Escheats Statements Escheated funds reverting to the State of North Carolina and credited to the State Treasurer statements correspondence Destroy in office after 7 closed fiscal years GU76 Financial Records System database Budget information shared by all university departments used to track revenue and expenditures and create financial reports revenue expenses budget data account amounts check numbers check amounts purchase orders Destroy in office after 5 closed fiscal years and when released from all audits GU77 Fixed Assets Inventories of fixed assets Destroy in office after 5 years and when released from all audits GU78 Funding Increments Records concerning increment increases in an employee s salary Comply with applicable provisions of G

    Original URL path: http://www.ecsu.edu/academics/library/archives/records-management/financial.html (2016-02-17)
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