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  • Information Technology Records
    132 6 1 c regarding confidentiality of computer related records Destroy in office when superseded or obsolete GU123 Internet Service Logs External Monitor access and use of services provided via the Internet Comply with applicable provisions of G S 132 6 1 c regarding confidentiality of computer related records website logs mail server logs FTP logs Telnet logs antivirus anti spam mail service logs Destroy in office after completion of applicable review and verification procedures if no litigation claim audit or other official action involving the records has been initiated If official action has been initiated destroy after completion of action and resolution of issues involved GU124 Network Usage Internal Monitor network usage log in files system usage files reports firewall logs Destroy in office after completion of applicable review and verification procedures if no litigation claim audit or other official action involving the records has been initiated If official action has been initiated destroy after completion of action and resolution of issues involved GU125 System Backup Copies of master files or databases application software logs directories needed to restore a system in case of a disaster or inadvertent destruction Destroy in office in accordance with your office s established backup plan and procedures See Security Backup Files as Public Records in North Carolina Guidelines for the Recycling Destruction Erasure and Re Use of Security Backup Files at http www ah dcr state nc us records Backups used to document transactions or retained for purposes other than system security should be scheduled separately by the responsible program unit For fiscal systems monthly system backups are often retained for the entire fiscal year to provide an audit trail and annual requirements in lieu of copies of the individual master files or databases If these records are covered by specific Federal audit requirements requiring longer records retention they should be scheduled separately by the appropriate program unit It is advisable that for many application systems multiple copies of backups be produced during each cycle GU126 System Users Access Records Monitor individual access to a system and its data user account records Destroy in office 1 year after user is withdrawn from system Computer Operations and Technical Support Series Series Title Series Description Items Disposition GU127 Audit Trail Data generated during the creation of a master file or database used to validate the integrity of a master file or database during a processing cycle Comply with applicable provisions of G S 132 6 1 c regarding confidentiality of computer related records Destroy in office when administrative value ends GU128 Automated Off Line Storage System List of backup tapes Comply with applicable provisions of G S 132 6 1 c regarding confidentiality of computer related records Destroy in office after related records or media are destroyed or withdrawn from the media library GU129 Destruction of Files Reports Comply with applicable provisions of G S 132 6 1 c regarding confidentiality of computer related records Destroy in office when superseded or obsolete GU130 Off Line

    Original URL path: http://www.ecsu.edu/academics/library/archives/records-management/information-technology.html (2016-02-17)
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  • Library Records
    copies also known as convenience copies are preserved for the convenience of reference or ease of access No destruction of records may take place if litigation or audits are pending or reasonably anticipated or foreseeable Refer to prefatory material for additional instructions or contact your university s records officer for clarification GU148 Accession Records Integrated Library System ILS GU149 Acquisitions ILS GU150 Approval Plan ILS GU151 Binding Invoices GU152 Binding Patterns GU153 Book Microfilm and Periodical Invoices ILS GU154 Cancelled Periodicals ILS GU155 Carrel Assignments GU156 Check in for Government Documents GU157 Check in for Periodicals and Microfilm Copies ILS GU158 Discontinued Periodicals ILS GU159 Federal Depository Account GU160 Integrated Library System ILS Electronic GU161 Interlibrary Loan System GU162 Library Donor GU163 License Agreements GU164 Mail Services GU165 Microforms Shelf List ILS GU166 OCLC Online Computer Library Center GU167 Publisher s Catalogs GU168 Reserves ILS GU169 Search File ILS GU170 SOLINET GU171 Standing Orders ILS GU172 Statistical Reports GU173 Withdrawn Publications ILS Library Records Series Series Title Series Description Items Disposition GU148 Accession Records Integrated Library System ILS Listing of library materials arranged numerically accession or inventory number author and title call number source price Permanent GU149 Acquisitions ILS Acquisition of books periodicals and other material purchase orders shipping information Retain material concerning rare publications permanently Destroy in office records concerning routine acquisitions 1 closed fiscal year after released from all audits GU150 Approval Plan ILS Records concerning materials received on approval correspondence printouts of amount spent number of books LC classification returns notebook reason returned ISBN number copies of approval plan profile statistical data Destroy in office after 2 years GU151 Binding Invoices Invoices for binding periodicals and books Destroy in office after 3 years GU152 Binding Patterns Binding specifications Destroy in office when superseded or obsolete GU153 Book Microfilm and Periodical Invoices ILS Invoices for payment of books microfilm and periodicals correspondence invoices Destroy in office after 3 years GU154 Cancelled Periodicals ILS Cancelled subscriptions Destroy in office when administrative value ends GU155 Carrel Assignments See Series Title carrel number faculty name graduate name contract key number fee Destroy in office 6 months after termination of contract GU156 Check in for Government Documents See Series Title packing slips title sudoc number item number receipt date shipping list number Maintain according to Federal Depository Library Program FDLP regulations Transfer 10 or more copies as required of each publication to the State Documents Clearinghouse State Library of North Carolina when received from printer in accordance with G S 125 11 8 b GU157 Check in for Periodicals and Microfilm Copies ILS See Series Title Destroy in office 5 years after termination of subscription GU158 Discontinued Periodicals ILS See Series Title Destroy in office when administrative value ends GU159 Federal Depository Account Deposit account orders and statements Destroy in office after 3 years GU160 Integrated Library System ILS Electronic See Series Title acquisitions on line catalog circulation data budget data orders purchases fines patron information bibliographic data shelf list interlibrary loan

    Original URL path: http://www.ecsu.edu/academics/library/archives/records-management/library.html (2016-02-17)
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  • Personnel Records
    related records 1 year after employee terminates outside employment Destroy in office disapproved requests and related records after 6 months Destroy in office remaining records when reference value ends GU183 Educational Leave and Reimbursement Requests for educational leave and tuition reimbursement Comply with 20 U S C 1232g Destroy in office after 3 years GU184 Employee Assistance Programs Programs related to assistance and counseling opportunities Comply with applicable provisions of G S 126 22 29 G S 132 1 1 regarding confidentiality requests for information referrals correspondence forms releases Destroy in office after 3 years GU185 Employee Surveys Completed faculty or staff surveys summary reports conclusions Transfer results and conclusions to University Archives after 5 years Destroy in office surveys and working papers when administrative value ends GU186 Family Medical Leave Act FMLA Leave issued under the Family Medical Leave Act FMLA 29 U S C 2601 et seq Comply with applicable provisions of G S 126 22 G S 126 23 and G S 126 24 and medical records G S 130A 374 and FMLA regarding confidentiality Original Destroy in office 5 years after date of last activity Reference Destroy in office when reference value ends GU187 Garnishments Garnishments of employees wages Comply with applicable provisions of G S 126 22 G S 126 23 and G S 126 24 regarding confidentiality statements forms correspondence Original Destroy in office 3 years after termination of deduction Reference Destroy in office when reference value ends GU188 Grievances Employee grievances Comply with applicable provisions of G S 126 22 29 and G S 132 1 1 regarding confidentiality Original Destroy in office 3 years after resolution of grievance Reference Destroy in office upon resolution of grievance GU189 Insurance Enrollment Health life and related insurance plans available to employees Comply with applicable provisions of G S 126 22 G S 126 23 and G S 126 24 regarding confidentiality applications medical histories fee schedules Destroy in office 2 years after account is closed Internships Assistantships Fellowships See Internships Assistantships Fellowships in Administrative Section See GU29 GU190 I 9 Forms Employment verification 8 C F R 274a 2 b 2 i Destroy in office 3 years after date of hire or 3 years after termination of employment whichever is longer GU191 Leave Comply with applicable provisions of G S 126 22 G S 126 23 and G S 126 24 regarding confidentiality of records leave requests monthly leave reports yearly leave recapitulations correspondence military leave Original Destroy in office after 5 years Reference Destroy in office when reference value ends GU192 Medical Records Employee See also Employee Medical in Safety Section Records concerning medical and health status of university employees other than medical records referred to in GU209 Employee Medical relating to exposure of hazardous materials Comply with applicable provisions of HIPAA G S 126 22 G S 126 23 G S 126 24 and G S 130A 374 regarding confidentiality of records medical leave permit forms workers compensation injury reports treatment reports Destroy

    Original URL path: http://www.ecsu.edu/academics/library/archives/records-management/personnel.html (2016-02-17)
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  • Safety Records
    and personal growth Our students come from different places and backgrounds but together they create a diverse close knit community that seeks to create a better world Athletics Alumni Search Keyword Search Search Records Management Administrative Records Development Records Facilities Services Records Financial Records Information Technology Records Library Records Personnel Records Safety Records Student Records University Police Public Safety Records Safety Records This Schedule applies to records in all media unless otherwise specified Items a sample listing of items found within a series Other related records not listed may also be part of a series Disposition all dispositions are minimum requirements and include where applicable transfer to the custody of the University Archives for appraisal and final disposition Destruction takes place in the office Any record with confidential or sensitive information shall be properly destroyed by shredding or by means to ensure that the records cannot be physically recreated Original and Reference Copy original copy also known as a record copy is the official authorized copy kept by the office charged with creating or maintaining the record copy Reference copies also known as convenience copies are preserved for the convenience of reference or ease of access No destruction of records may take place if litigation or audits are pending or reasonably anticipated or foreseeable Refer to prefatory material for additional instructions or contact your university s records officer for clarification GU209 Employee Medical GU210 Fire Health and Environmental Safety GU211 Material Safety Data Sheets GU212 Occupational Safety and Health Administration OSHA GU213 Restricted Use Pesticide Safety Records Series Series Title Series Description Items Disposition GU209 Employee Medical See also GS192 Medical Records Employee Related to exposure to hazardous materials Comply with 29 C F R 1910 1020 and other applicable regulations of the NC Department of Labor and the US

    Original URL path: http://www.ecsu.edu/academics/library/archives/records-management/safety.html (2016-02-17)
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  • Student Records
    Directions Become a Viking Departments Graduate Programs Distance Education Continuing Education Summer School Library Research QEP In ECSU s ten academic departments we are educating some of the world s most brilliant minds Our students are exposed to innovative research opportunities that extend their learning beyond textbooks and classrooms Admissions View sub menu Keyword Search Search Campus Map Maps and Directions Become a Viking Apply to ECSU Schedule A Campus Visit Requirements Undergraduate Admission Graduate Admissions Open House Registrar Transfer Students Summer School International New Student Orientation Admissions Portal ECSU is the most affordable academic success university in North Carolina Learn more about the admissions and financial aid process and how you can begin your exciting journey on our campus Student Life View sub menu Keyword Search Search Campus Map Maps and Directions Become a Viking Career Services Clubs Organizations Counseling Testing Dining Services ECSU Campus Store Residence Life Student Affairs Student Government Association Life at ECSU provides a range of experiences that are invaluable to your academic and personal growth Our students come from different places and backgrounds but together they create a diverse close knit community that seeks to create a better world Athletics Alumni Search Keyword Search

    Original URL path: http://www.ecsu.edu/academics/library/archives/records-management/student-records/index.html (2016-02-17)
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  • University Police/Public Safety Records
    Records This Schedule applies to records in all media unless otherwise specified Items a sample listing of items found within a series Other related records not listed may also be part of a series Disposition all dispositions are minimum requirements and include where applicable transfer to the custody of the University Archives for appraisal and final disposition Destruction takes place in the office Any record with confidential or sensitive information shall be properly destroyed by shredding or by means to ensure that the records cannot be physically recreated Original and Reference Copy original copy also known as a record copy is the official authorized copy kept by the office charged with creating or maintaining the record copy Reference copies also known as convenience copies are preserved for the convenience of reference or ease of access No destruction of records may take place if litigation or audits are pending or reasonably anticipated or foreseeable Refer to prefatory material for additional instructions or contact your university s records officer for clarification GU324 Alarm Monitoring Reports GU325 Bans Trespass Warnings GU326 Building and Grounds Security Checks GU327 Duty Assignment GU328 Case Records GU329 Communications Dispatch GU330 Confiscated Property GU331 Controlled Substance Seizure GU332 Evidence Tracking GU333 Liability Waiver GU334 Lost and Found Log GU335 Parking Tickets GU336 Police Incident Report GU337 Security Surveillance Mobile Video Recordings GU338 Traffic Accident Reports GU339 Towed Vehicle Reports GU340 Traffic Citations GU341 Traffic Stop Reports GU342 Vehicle Registration University Police Public Safety Records Series Series Title Series Description Items Disposition GU324 Alarm Monitoring Reports See Series Title fire and security alarm reports Destroy in office after 2 years GU325 Bans Trespass Warnings See Series Title name social security number date of birth type of offense Destroy in office 2 years after ban removed GU326 Building and Grounds Security Checks See Series Title logs and reports Destroy in office after 3 years GU327 Duty Assignment See Series Title name dates Destroy in office after 5 years GU328 Case Records Felony misdemeanor investigations Comply with 20 U S C 1232g confidentiality of records G S 20 166 l G S 97 02 b and G S 132 1 1 arrests investigations statements incident reports photographs evidence sheets dispatch name warrant recording Destroy in office closed felony case records after 20 years Destroy in office closed misdemeanor case records after 5 years GU329 Communications Dispatch Radio telephone and 911 emergency recordings of incoming and or outgoing communications and or related database Transfer felony misdemeanor dispatches to appropriate Case Records File when created Destroy in office remaining records when administrative value ends GU330 Confiscated Property Confiscation control and return or disposal of weapons confiscated during searches or arrests name property reports Destroy in office after 5 years GU331 Controlled Substance Seizure Confiscation receipt control and return or disposal of controlled substances name substance Destroy in office 3 years after disposal of items GU332 Evidence Tracking Used to receipt for control track account for dispose of or return evidence name receipt item

    Original URL path: http://www.ecsu.edu/academics/library/archives/records-management/university_police.html (2016-02-17)
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  • Elizabeth City State University (IPS) - 11/2009
    first column of data as well as information on how the two columns of data compare Item Report responses for each individual item on the survey Scale Report responses for the survey scales and the items clustered within the scales Summary Report responses to the summary items on the survey Demographic Report responses to the demographic items on the survey Choose the report you wish to review by selecting it from the drop down menu in the upper right hand corner of this screen Reviewing Your Data Strategic Planning Overview if included This report provides a simple listing of the strengths high importance and high satisfaction and challenges high importance and low satisfaction and or large performance gap for the first column of data in your report It also compares your first column of data to your second column of data and identifies where satisfaction levels are significantly different as well as large differences in importance scores This report provides the best summary of your results for immediate action planning Item Report You have the option to sort on any of the following columns on this screen Item Importance Satisfaction Performance Gap Mean Difference Simply select the column you want to sort on An underscore will reflect the column you have selected If you select Items the first selection will be in ascending numeric order and the second selection will be on descending numeric order For importance satisfaction performance gap and mean difference the first selection will be in descending order highest to lowest and the second selection will be in ascending order for the selected score category The SD in the Satisfaction column refers to the standard deviation This is the amount of variability in the responses The asterisks in the mean difference column indicate statistical significance The key

    Original URL path: http://www.ecsu.edu/documents/assessment-accreditations/IPS.html (2016-02-17)
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  • blackboard help
    most brilliant minds Our students are exposed to innovative research opportunities that extend their learning beyond textbooks and classrooms Admissions View sub menu Keyword Search Search Campus Map Maps and Directions Become a Viking Apply to ECSU Schedule A Campus Visit Requirements Undergraduate Admission Graduate Admissions Open House Registrar Transfer Students Summer School International New Student Orientation Admissions Portal ECSU is the most affordable academic success university in North Carolina Learn more about the admissions and financial aid process and how you can begin your exciting journey on our campus Student Life View sub menu Keyword Search Search Campus Map Maps and Directions Become a Viking Career Services Clubs Organizations Counseling Testing Dining Services ECSU Campus Store Residence Life Student Affairs Student Government Association Life at ECSU provides a range of experiences that are invaluable to your academic and personal growth Our students come from different places and backgrounds but together they create a diverse close knit community that seeks to create a better world Athletics Alumni Search Keyword Search Search Blackboard Help Blackboard Student Orientation FAQ System Requirements Downloads Blackboard Help Blackboard Help for Students Searchable Online Manual Blackboard Videos Student Tutorials Blackboard Browser Support 24 7 Blackboard Online

    Original URL path: http://www.ecsu.edu/academics/offices/distance-education/students/blackboard-learn/blackboard-help.html (2016-02-17)
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