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  • Office of the Registrar
    and review education records request an amendment of education records and obtain a copy of the University s education records policy These student rights include The right to inspect and review the student s education records within 30 days of the day the University receives a request for access Students should submit to the Office of the Registrar a written request that identifies the education record s they wish to inspect If the records are not maintained by the Office of the Registrar the Registrar or designee shall advise the student of the correct official to whom the request should be addressed The appropriate University official will arrange for access and notify the student of the time and place where the records may be inspected The right to request the amendment of the student s education records that the student believes are inaccurate or misleading Students may ask the University to amend a record that they believe is inaccurate or misleading They should write the University official responsible for the record clearly identify the part of the record they want changed and specify why it is inaccurate or misleading If the University decides not to amend the record as requested by the student the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing The right to consent to disclosures of personally identifiable information contained in the student s education records except to the extent that FERPA authorizes disclosure without consent One exception which permits disclosure without prior consent of the student is disclosure to University officials with legitimate educational interests A University official is

    Original URL path: http://www.fgcu.edu/Registrar/annualnotice.html (2016-02-07)
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  • Office of the Registrar
    Pictures Student Records Degree Verification Grades Records Transcript Requests Registration Services Registration Cancellation and Reinstatement Course Schedule Course Description Eagle Priority Registration Enrollment Verification Final Exams 60 Registration Registration Holds Contacts Residency Waitlist Web Registration Veteran s Affairs Veterans Information Other Resources For Faculty and Staff Student Report Request Banner Student Testing Information For Students OFFICE OF THE REGISTRAR 10501 FGCU Blvd South McTarnaghan Hall Room 116 Fort Myers FL 33965 6565 Phone 239 590 7980 Fax 239 590 7983 Email orr fgcu edu OFFICE HOURS Monday Friday From 8 00 AM to 5 00 PM FERPA University s Education Record Policy The University s Education Records Policy 3 006 regarding the use and release of student records is governed by Public Law 93 380 the Family Educational Rights and Privacy Act FERPA also known as the Buckley Amendment Contact the Office of the Registrar for a copy of the University s Education Records Policy FGCU employees are charged with protecting the confidentiality of the education records and are to be fully aware of the procedures for maintaining these records in a secure environment Employees should refer to the Student Record Management and Procedure Guide for additional information The University

    Original URL path: http://www.fgcu.edu/Registrar/recordpolicy.html (2016-02-07)
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  • Office of the Registrar
    THE REGISTRAR 10501 FGCU Blvd South McTarnaghan Hall Room 116 Fort Myers FL 33965 6565 Phone 239 590 7980 Fax 239 590 7983 Email orr fgcu edu OFFICE HOURS Monday Friday From 8 00 AM to 5 00 PM FERPA Access to Records Under the rights allowed by FERPA a student shall be permitted to inspect review and request explanation or interpretation of his her academic records within 45 days of written notification to The Office of the Registrar The request form is available at FORMS If the record requested for review is not maintained by the Office of the Registrar the student will be advised of the appropriate office to contact Upon request a student shall be provided with a copy of their academic record However there are circumstances in which the student may only be allowed to view an unofficial copy of their academic record These circumstances are associated with financial non financial obligations to the University and disciplinary actions With the written consent of the student a third party may have similar privileges noted above The Authorization to Release Information to a Third Party Form must be completed signed by the student and submitted to the Office of the Registrar in order to give such consent As an alternative to the submission of the Authorization to Release Information to a Third Party form and in accordance with FERPA parents of a dependent student as defined by the Internal Revenue Code may submit evidence of dependency for the purpose of access to the student s education record The University will require a copy of the parent s recent federal income tax return as evidence Limitations to Access A student shall not be permitted to inspect letter and statements of recommendation for which the student has waived in writing

    Original URL path: http://www.fgcu.edu/Registrar/access.html (2016-02-07)
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  • Office of the Registrar
    of Directory Information to third parties without the written consent of the student All other information is considered confidential and will not be released to a third party without prior written consent of the student Additionally non Directory information will not be released via telephone fax or email even if a written consent form has been submitted by the student All third party requests must be made in person or in writing The University has designated the following classes of the education record as Directory Information Student name Mailing Address Major Field of study Enrollment status Class status Dates of attendance Degrees received and dates of conferral Honors and awards received Most recent educational institution attended prior to FGCU Participation in Intramural Events Participation in officially recognized activities and sports Weight and height of athletic team members University email address Disclosures Not Requiring a Student s Consent In addition to permitting disclosures of directory information as described above FERPA allows the University to disclose education records without the student s prior written consent in the following circumstances To the National Defense Authorization Act 1995 1996 and the Omnibus Consolidated Appropriations Authorization Act 1997 also known as the Solomon Amendment effective March 29 1997 To University officials with a legitimate educational interest in accessing the information To another educational institution where the student seeks or intends to enroll To authorized representatives of the Attorney General of the United States the Comptroller General of the United States the Secretary of Education of the United States or state and local education officials who require the information to audit or enforce legal conditions related to programs at the University that are supported by federal or state funds To persons or organizations providing financial aid to a student or to which a student has applied

    Original URL path: http://www.fgcu.edu/Registrar/thirdparty.html (2016-02-07)
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  • Office of the Registrar
    Directory Information Release of Records to Third Parties Early Admitted and Dual Enrolled Students Non Disclosure of Directory Information Disposal of Education Records Definitions University Catalog Commencement Graduation Important Information Deadlines Graduation Requirements Graduation Checklist Candidate Information Guest Information Volunteer Information Commencement Videos and Pictures Student Records Degree Verification Grades Records Transcript Requests Registration Services Registration Cancellation and Reinstatement Course Schedule Course Description Eagle Priority Registration Enrollment Verification Final Exams 60 Registration Registration Holds Contacts Residency Waitlist Web Registration Veteran s Affairs Veterans Information Other Resources For Faculty and Staff Student Report Request Banner Student Testing Information For Students OFFICE OF THE REGISTRAR 10501 FGCU Blvd South McTarnaghan Hall Room 116 Fort Myers FL 33965 6565 Phone 239 590 7980 Fax 239 590 7983 Email orr fgcu edu OFFICE HOURS Monday Friday From 8 00 AM to 5 00 PM FERPA Early Admitted and Dual Enrolled Students Early Admitted or Dual Enrolled students should complete and submit the Dual Enrollment or Early Admission Authorization To Release Educational Information form to their High School Counselor at the time of application or enrollment The High School Counselor will forward the form to the Office of the Registrar and at the end of

    Original URL path: http://www.fgcu.edu/Registrar/earlyadmitted.html (2016-02-07)
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  • Office of the Registrar
    Videos and Pictures Student Records Degree Verification Grades Records Transcript Requests Registration Services Registration Cancellation and Reinstatement Course Schedule Course Description Eagle Priority Registration Enrollment Verification Final Exams 60 Registration Registration Holds Contacts Residency Waitlist Web Registration Veteran s Affairs Veterans Information Other Resources For Faculty and Staff Student Report Request Banner Student Testing Information For Students OFFICE OF THE REGISTRAR 10501 FGCU Blvd South McTarnaghan Hall Room 116 Fort Myers FL 33965 6565 Phone 239 590 7980 Fax 239 590 7983 Email orr fgcu edu OFFICE HOURS Monday Friday From 8 00 AM to 5 00 PM FERPA Non Disclosure of Directory Information A student may elect to block the disclosure of his or her directory information To do so the student must make a formal written request or submit the Prevent Disclosure of Directory Information form to the Office of the Registrar The student s request remains valid throughout the student s academic career with the University unless subsequently revoked in writing by the student Upon receiving a request for non disclosure of directory information the University will not release any directory information without the student s prior written consent except to the extent otherwise authorized or required

    Original URL path: http://www.fgcu.edu/Registrar/nondisclosure.html (2016-02-07)
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  • Office of the Registrar
    Education Record Policy Access to Records Directory Information Release of Records to Third Parties Early Admitted and Dual Enrolled Students Non Disclosure of Directory Information Disposal of Education Records Definitions University Catalog Commencement Graduation Important Information Deadlines Graduation Requirements Graduation Checklist Candidate Information Guest Information Volunteer Information Commencement Videos and Pictures Student Records Degree Verification Grades Records Transcript Requests Registration Services Registration Cancellation and Reinstatement Course Schedule Course Description Eagle Priority Registration Enrollment Verification Final Exams 60 Registration Registration Holds Contacts Residency Waitlist Web Registration Veteran s Affairs Veterans Information Other Resources For Faculty and Staff Student Report Request Banner Student Testing Information For Students OFFICE OF THE REGISTRAR 10501 FGCU Blvd South McTarnaghan Hall Room 116 Fort Myers FL 33965 6565 Phone 239 590 7980 Fax 239 590 7983 Email orr fgcu edu OFFICE HOURS Monday Friday From 8 00 AM to 5 00 PM FERPA Disposal of Education Records Education records at FGCU will be retained only as long as valid and useful or for the period of time required by State of Florida or University record retention policies whichever is longer If a written request for access to review the academic record has been received such disposal

    Original URL path: http://www.fgcu.edu/Registrar/disposal.html (2016-02-07)
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  • Office of the Registrar
    if accepted choose not to attend are not considered to have been in attendance The period of time during which a student is working under a work study program is considered in attendance Directory Information Information contained in a student s education record that would not be considered harmful or an invasion of privacy if disclosed Disclosure To permit access to or the release transfer or other communication of personally identifiable information contained in education records to any party by any means including but not limited to oral written or electronic means Education Record Any personally identifiable records maintained by the University or an agent or representative of the University that are directly related to a student and recorded in any medium including but not limited to handwriting electronic print computer media video or audio tapes and disks film microfilm and microfiche Examples of education records include but not limited to grades test scores courses taken disciplinary records social security numbers and names of parents FERPA expressly excludes certain types of University records relating to a student from the definition of education records and the University s ability to disclose such records would fall within the parameters of Florida s Public Records Law Chapter 119 Florida Statutes and other state and federal laws The following records are not considered education records Personal Records of Notes records of instructional supervisory administrative and certain educational personnel that are in the sole possession of the maker thereof and are not accessible or revealed to any other individual An example of this type of record would be the personal notes of an employee kept for the employee s own personal use in remembering certain matters and not shared with others Law Enforcement Records records maintained by the FGCU Police Department that were created by the department for a law enforcement purpose Employment Records records relating to individuals who are employed by FGCU and that are made and maintained in the normal course of business related exclusively to individuals in their capacity as employees and are not available for other purposes In contrast records related to individuals whose employment is contingent upon being a student such as work study employment records are education records Student Code of Conduct Records the vast majority of records related to the FGCU student conduct process constitute education records However the final results may be communicated to a victim of violence committed by a student Medical Records records relating to a student that are a Created or maintained by a physician psychiatrist psychologist or other recognized professional or paraprofessional acting in his her professional capacity or assisting in a paraprofessional capacity b Used solely in connection with the provision of treatment to the student and c Not disclosed to anyone other than individuals providing such treatment Records created after the student is no longer in attendance at FGCU records that contain information about an individual after he or she no longer is a student Example of such records would be

    Original URL path: http://www.fgcu.edu/Registrar/definitions.html (2016-02-07)
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