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  • Proposal Preparations | Fisk University
    on an out dated form may be returned to the principal investigator without the benefit of a review You may check the web pages of NIH NSF or Fisk s OSP to determine if the forms that you have are current and acceptable Some federal and state agencies do not distribute their forms until applicants are ready with specific proposals This saves money and allows them to make periodic revisions without waiting for the old forms to be used These application packages may be available in the OSP You are encouraged to contact the agency directly to obtain the application s or you may ask the OSP to place the request for you Additionally the OSP keeps certain forms on hand or can assist in downloading those available on the Internet Contracts Contracts are often solicited by government agencies in the form of Requests for Proposals RFPs which describe the work to be performed and the application format Announcements of federal RFPs are publicized in the Commerce Business Daily http cbdnet access gpo gov in the NIH Guide NIH solicitations only available only on the Internet and other computerized funding networks Faculty or staff who intend to submit federal contract proposals including continuation and or renewal proposals must notify the OSP and forward a copy of the RFP as soon as it is available The OSP will review the RFP and assist in providing certification and other documentation that are formally required outside the technical context of the proposal The earlier you notify the OSP of your intention to submit a proposal more time will be saved and more help will be made available Subcontracts Collaborations with other organizations on research grants or contracts may require a subcontract proposal Such proposals must be processed through the OSP Information needed includes an application Face Page pertinent to Fisk as the subcontracting institution a budget specifying both direct and indirect costs expressed as a dollar amount a description of the work Other Support page Biographical Sketch Resources and Environment and a Checklist For NIH and other PHS agencies the Principal Investigator will need to express his willingness to collaborate on the project by also including a cover letter signed by both the other organization s P I and Institutional Official as well as Fisk s Institutional Official About Fisk University History Mission Values Administration Office of the President Frank L Sims Request of the President Contact the President Provost and Vice President for Academic Affairs Office of Institutional Effectiveness Research Studies Surveys Fact Books Research Links Statement of goals for student achievement success Statements Goals Office of the Registrar Current Student Resources Faculty Staff Resources Alumni Resources Fisk University FAQs Fisk Forms Academic Policies Coursework Transcripts Academic Affairs Honorary Degrees Office of Business and Finance Payment Procedures Office of Business and Finance Staff Divison of Enrollment Management Office of Career Development and Leadership Career and Graduate School Fairs Federal Work Study Kaplan Test Preparation Registration Office of Student Engagement Office of Residential

    Original URL path: http://www.fisk.edu/about/administration/office-of-institutional-advancement/office-of-sponsored-research-and-programs-osrp/research/proposal-preparations (2015-11-11)
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  • Specific Proposal Preperations | Fisk University
    s facilities should be via a contract between the University and the organization not a consulting agreement between the faculty member and the purchasing agent For example screening tests for growth inhibition performed by a Fisk faculty member should be via a contract with the University not a consulting agreement Questions on the Fisk Information Sheet Appendix F request disclosure of relationships which may be viewed as conflicts of interest Reviewing such information will allow the OSP to advise investigators regarding the applicable sponsor and institutional policies White Papers Concept Papers Some foundations or other agencies will sometimes request a succinct description of proposed work prior to the submission of a full grant application This white paper or concept paper is usually limited to less than ten pages sometimes as few as one or two pages with an abbreviated budget or simple statement of approximate cost White papers which contain a budget that is binding must also be approved via the Sign Off Sheet If the budget is given as a single line item that is to say there is NO breakdown whatsoever approval by the Vice President of Financial Affairs is not required at this stage of the application process If the agency is interested in your idea they may request a full proposal at which time budget items will be subject to a thorough review The White Paper process is a time saving and cost efficient tool Investigators do not have to invest large amounts of time and energy into projects that are non fundable or of no interest to a particular agency Also the funding agencies will not have to commit significant resources in the review process of many fully developed grant applications Discipline Specific Targeted Granting Discipline Specific or Targeted Granting Organizations American Cancer Society American Chemical Society American Association of Retired Persons etc These organizations may have official application forms which are available upon individual request Direct communication with the sponsor is necessary Due to cost cutting efforts multiple forms will not routinely be sent to institutions unless individual inquiries are made Foundations and Corporate Foundations There are many different kinds of foundations that will fund projects of Fisk University Some have application forms others simply require a letter Direct communication with the sponsor will reveal procedures necessary to apply for support However before direct contact with a foundation is initiated approval must be obtained from the Vice President for Institutional Advancement Many foundation programs limit the number of applications per institution for a grant cycle e g David and Lucille Packard Scholars Such programs need to be cleared through the Office of the Provost and the OSP to determine selection of the applications to be submitted Time will be required for this process and must be taken into account when faced with deadlines Unsolicited project applications to foundations require institution wide coordination in order to avoid flooding a particular foundation with competing applications Requests made to the same foundations for both project support and

    Original URL path: http://www.fisk.edu/about/administration/office-of-institutional-advancement/office-of-sponsored-research-and-programs-osrp/research/proposal-preparations/unsolicited-proposals (2015-11-11)
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  • Preparing a Successful Grant Application | Fisk University
    to five months prior to the due date you should start writing It may be necessary to make several revisions therefore the more lead time available the greater the opportunity to strengthen weaknesses One month prior to the date for mailing you should obtain all clearances required by your proposal Submit your application to the Institutional Review Board IRB Institutional Animal Care and Use Committee IACUC or any other committee necessary During this time you may also send your application to colleagues and or reviewers for feedback Remember to keep an open mind and do not take criticisms personally Two weeks prior to the mailing date the proposal should be delivered to the OSP for obtaining final University clearance and signatures Although some agencies will accept date of postmark for deadline compliance others may require date of receipt Be sure to check and determine which is true for individual requests for proposals It may vary even within a given agency A minimum of two days is required to assure courier service delivery by the designated date Although the precise content of a proposal will vary according to specific guidelines there are basic components of most applications that are universally found The background and significance of the project will state why the work is important what has already been done or is known in the area and how the proposed work will fill the gaps in knowledge Usually limited in length this portion of the proposal should be thorough but succinct References should be made to historical and recent milestones in the area If available preliminary data should be provided to lend credibility to the feasibility of the project Experimental design should directly answer the questions posed by the work Experiments should not address tangential concerns Write the first draft by clearly expressing your ideas An outline of the application may help to focus ideas onto paper Don t worry about aesthetics it can be cleaned up during the editing and rewriting period If possible brainstorm with colleagues Begin to write as early as possible About Fisk University History Mission Values Administration Office of the President Frank L Sims Request of the President Contact the President Provost and Vice President for Academic Affairs Office of Institutional Effectiveness Research Studies Surveys Fact Books Research Links Statement of goals for student achievement success Statements Goals Office of the Registrar Current Student Resources Faculty Staff Resources Alumni Resources Fisk University FAQs Fisk Forms Academic Policies Coursework Transcripts Academic Affairs Honorary Degrees Office of Business and Finance Payment Procedures Office of Business and Finance Staff Divison of Enrollment Management Office of Career Development and Leadership Career and Graduate School Fairs Federal Work Study Kaplan Test Preparation Registration Office of Student Engagement Office of Residential Life and Campus Services Division of Institutional Advancement Office of Advancement Services Office of Alumni Affairs Office of Development The Fisk Fund Friends of Fisk Religious Leaders for Fisk Business Partnership with Fisk Corporate and Foundation Relations Endowments Planned Giving Types

    Original URL path: http://www.fisk.edu/about/administration/office-of-institutional-advancement/office-of-sponsored-research-and-programs-osrp/research/proposal-preparations/preparing-a-successful-grant-application (2015-11-11)
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  • Parts of a Grant | Fisk University
    experimentation must have approved consent forms Efforts to include both sexes and minorities must be made if applicable to the protocol Budget Be reasonable for both the project and the agency Be realistic Justify all requests show how you arrived at each requested amount for each item Make special needs beyond the first year explicitly clear Avoid the appearance of overlap reveal source and scope of other support Budget Components follow categories set up by the funding agency Biographical Sketches Demonstrate that you already have expertise wherever possible All critical personnel should be included here Highlight relevant accomplishments Usually allowed a maximum of two pages sketch Content is usually an abbreviated curriculum vitae minimally contains educational background experience and publications Letters of Recommendation and or Agreement Recommendation letter obtain as early as possible Agreement letters from Collaborators or Consultants make sure the letters of agreement correlate with what you are proposing Supplemental Materials May not be permitted Should be used sparingly Should not be used to circumvent page limitations Useful for materials that copy poorly materials that require the use of color reprints and preprints and significant late findings Cover Letter Although not necessary for every grant submitted a cover letter may be useful to provide specific information regarding the proposal For instance when submitting to NIH it is possible to suggest referral to a particular study section and institute Other Things to Keep in Mind When Writing a Grant Application 1 Be mindful of the conditions under which the proposal may be read Late at night On plane In hotel room 2 Impressions matter Quality of writing review carefully get help to improve scientific writing skills conformity to instructions Appearance type size type face density Indent paragraphs Double space between paragraphs Insert figures into text a picture is worth a thousand words Set heading off from text Font size must be 10 pt or greater larger font size preferred 3 Ethics Science depends on trust Follow guidelines on responsible conduct Don t exaggerate the credentials of personnel and or collaborators Use money for what you said you will About Fisk University History Mission Values Administration Office of the President Frank L Sims Request of the President Contact the President Provost and Vice President for Academic Affairs Office of Institutional Effectiveness Research Studies Surveys Fact Books Research Links Statement of goals for student achievement success Statements Goals Office of the Registrar Current Student Resources Faculty Staff Resources Alumni Resources Fisk University FAQs Fisk Forms Academic Policies Coursework Transcripts Academic Affairs Honorary Degrees Office of Business and Finance Payment Procedures Office of Business and Finance Staff Divison of Enrollment Management Office of Career Development and Leadership Career and Graduate School Fairs Federal Work Study Kaplan Test Preparation Registration Office of Student Engagement Office of Residential Life and Campus Services Division of Institutional Advancement Office of Advancement Services Office of Alumni Affairs Office of Development The Fisk Fund Friends of Fisk Religious Leaders for Fisk Business Partnership with Fisk Corporate and Foundation

    Original URL path: http://www.fisk.edu/about/administration/office-of-institutional-advancement/office-of-sponsored-research-and-programs-osrp/research/proposal-preparations/preparing-a-successful-grant-application/parts-of-a-grant (2015-11-11)
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  • Budget Format | Fisk University
    In order to see what defines the budget format table you may view the budget format breakdown Budget format table in Excel format PDF format Salary and Wages The salary category in the proposed budget should include the names and or position titles for all personnel who will be involved in the project The percent effort to be applied to the project should also be shown Total salary costs can be determined by applying the percentage of effort to the current base salary An appropriate escalation rate e g 5 may be used to project salary rates beyond the initial fiscal year No commitment by the institution and no constraint on the rate of increase for an individual is implied by this standard percentage increase procedure If a faculty member is working on several sponsored projects no more than 100 person effort may be committed to the sum of all projects and other University responsibilities Summer salary for faculty with academic year AY appointments may be calculated at one ninth of the AY salary for each month of summer effort A maximum of 3 months may be included for the summer Adherence to the rules applied by the funding source will be enforced Salaries of administrative and clerical support staff when charged as a direct cost must be justified Duties directly involved with the proposed project must be clearly identified and the time and effort of clerical staff directly funded by the grant must be project related Personnel may be hired to work on a sponsored project on an hourly basis for periods up to 12 month or as salaried individuals Individuals hired on the hourly basis receive no staff benefits other than Social Security benefit rate of 8 and should be advised accordingly The Human Resources Director should be consulted to obtain the appropriate hourly rates for various categories of employment About Fisk University History Mission Values Administration Office of the President Frank L Sims Request of the President Contact the President Provost and Vice President for Academic Affairs Office of Institutional Effectiveness Research Studies Surveys Fact Books Research Links Statement of goals for student achievement success Statements Goals Office of the Registrar Current Student Resources Faculty Staff Resources Alumni Resources Fisk University FAQs Fisk Forms Academic Policies Coursework Transcripts Academic Affairs Honorary Degrees Office of Business and Finance Payment Procedures Office of Business and Finance Staff Divison of Enrollment Management Office of Career Development and Leadership Career and Graduate School Fairs Federal Work Study Kaplan Test Preparation Registration Office of Student Engagement Office of Residential Life and Campus Services Division of Institutional Advancement Office of Advancement Services Office of Alumni Affairs Office of Development The Fisk Fund Friends of Fisk Religious Leaders for Fisk Business Partnership with Fisk Corporate and Foundation Relations Endowments Planned Giving Types of Gifts Fisk s Office of Sponsored Research and Programs OSRP Current Funded Projects Research Funding Mechanisms Funding Sources Proposal Preparations Specific Proposal Preperations Preparing a Successful Grant Application Parts of a

    Original URL path: http://www.fisk.edu/about/administration/office-of-institutional-advancement/office-of-sponsored-research-and-programs-osrp/research/proposal-preparations/preparing-a-successful-grant-application/budget-format (2015-11-11)
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  • Budget Format Breakdown | Fisk University
    your proposed funding source please contact the OSP for help Be sure to include all costs including travel per diem consultant fee reports or other deliverables and any other items necessary to successfully complete the proposed work If subcontracts are not a part of the grant application consultants may actually be collaborators Be sure to include all costs that are required for the consultant to be effective The University must enter into a formal agreement with the consultant prior to the initiation of work The cost of a subcontract is usually shown as a single line item A formal proposal from the subcontractor including a statement of work a detailed budget period of performance deliverables and key personnel should be included to support the cost proposed The PI should explain why and how the proposed subcontractor was selected and include the number of bids obtained if appropriate A subcontracted effort requires a formal agreement between the University and the subcontractor signed by the Provost and Vice President of Financial Affairs of Fisk University and an upper level management person of the subcontracting organization The PI should consult staff in the OSP for information regarding indirect cost policies on subcontracts Indirect Costs Indirect costs are the real costs of Fisk University s operations which are not readily identifiable to a particular project Full recovery of these costs is expected on all grants or contracts up to the level allowed by the sponsor s written policy Indirect cost rates are determined through negotiations with a federal agency and are applicable to all federally sponsored projects Presently this rate for Fisk is 61 0 of salary and wages excluding fringe benefits Travel Funds may be requested to cover travel costs associated with the proposed project Agencies often require a breakdown of travel costs by trip reflecting the purpose point of travel number of persons transportation costs lodging and per diem If foreign travel is requested detailed justification is required Information concerning travel reimbursement rates for Fisk University is found is the Business Office Manual available from the Office of the Vice President of Financial Affairs Cost Sharing The cost sharing requirements of agencies and requests for proposals vary Cost sharing requirements may be specific i e requiring a certain percentage of funds or may require some form of other resources to ensure that the University has a commitment to the proposed project Agencies especially federal agencies although not exclusively requiring cost sharing expect the cost sharing commitment to be clearly identified within the proposed budget and will further stipulate that any cost sharing included in an award budget is a condition of the award and is subject to audit Therefore it is important that any cost sharing commitments be cleared through the OSP before the budget is finalized and they should be incorporated into the project if the award is received The OMB Circular A 110 states that All contributions including cash and third party in kind shall be accepted as part of

    Original URL path: http://www.fisk.edu/about/administration/office-of-institutional-advancement/office-of-sponsored-research-and-programs-osrp/research/proposal-preparations/preparing-a-successful-grant-application/budget-format/budget-format-breakdown (2015-11-11)
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  • Administrative Review | Fisk University
    of funds on any award If a new reportable Significant Financial Interest develops at any time following the submission of a proposal but prior to the end of the project period of any subsequent award the filing of a new disclosure is also required Areas to be Familiar with Conflicting Interests Human Research Subjects Exempted Research Animal Care Foundation Requests Policy Submitting Documents for Institutional Signatures University Policies Post Award Procedures About Fisk University History Mission Values Administration Office of the President Frank L Sims Request of the President Contact the President Provost and Vice President for Academic Affairs Office of Institutional Effectiveness Research Studies Surveys Fact Books Research Links Statement of goals for student achievement success Statements Goals Office of the Registrar Current Student Resources Faculty Staff Resources Alumni Resources Fisk University FAQs Fisk Forms Academic Policies Coursework Transcripts Academic Affairs Honorary Degrees Office of Business and Finance Payment Procedures Office of Business and Finance Staff Divison of Enrollment Management Office of Career Development and Leadership Career and Graduate School Fairs Federal Work Study Kaplan Test Preparation Registration Office of Student Engagement Office of Residential Life and Campus Services Division of Institutional Advancement Office of Advancement Services Office of Alumni Affairs Office of Development The Fisk Fund Friends of Fisk Religious Leaders for Fisk Business Partnership with Fisk Corporate and Foundation Relations Endowments Planned Giving Types of Gifts Fisk s Office of Sponsored Research and Programs OSRP Current Funded Projects Research Funding Mechanisms Funding Sources Proposal Preparations Specific Proposal Preperations Preparing a Successful Grant Application Parts of a Grant Budget Format Budget Format Breakdown Administrative Review Conflicting Interests Human Research Subjects Exempted Research Animal Care Foundation Requests Policy Institututional Signatures University Policies Post Award Procedures Office of University Relations Press Release Office of Information Technology Services Staff Services for

    Original URL path: http://www.fisk.edu/about/administration/office-of-institutional-advancement/office-of-sponsored-research-and-programs-osrp/research/proposal-preparations/administrative-review (2015-11-11)
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  • Conflicting Interests | Fisk University
    interests and take such actions as necessary to ensure that such conflicting interests will be managed reduced or eliminated Maintain records of all financial disclosures and all actions taken by Fisk University with respect to each conflicting interest for at least three years from the date of submission of the final expenditures report Establish adequate enforcement mechanisms and provide for sanctions where appropriate Certify in each application for funding to which the regulations apply that There is in effect at Fisk University a written and enforced administrative process to eliminate conflicting interests with respect to all research projects for which funding is sought from the federal agency Prior to Fisk s expenditure of any funds under the award the University will report to the federal agency Awarding Component the existence of a conflicting interest but not the nature of the interest or other details and assure that the interest has been managed reduced or eliminated For any interest that Fisk University identifies as conflicting subsequent to Fisk s initial report under the award the report will be made and conflicting interest managed reduced or eliminated at least on an interim basis within sixty days of the identification Fisk University agrees to make information available upon request to the federal government of all conflicting interests identified by the university and how those interests have been managed reduced or eliminated to protect the research from bias Fisk University will otherwise comply with the applicable federal regulations Management of Conflicting Interests Examples of conditions or restrictions that might be imposed to manage conflicts of interest include but are not limited to Public disclosure of significant financial interests Monitoring of research by independent reviewers Modification of the research plan Disqualification from participation in all or a portion of the research funded by the federal agency Divestiture of significant financial interests or Severance of relationships that create actual or potential conflicts Remedies for Conflict of Interests If the failure of an Investigator to comply with the conflict of interest policy of Fisk University has biased the design conduct or reporting of funded research the university will promptly notify the funding agency of the corrective action taken or to be taken The agencies may at any time inquire into Fisk s procedures and actions regarding conflicting financial interests in federally funded research including a requirement for submission of or review on site all pertinent records To the extent permitted by law the federal government will maintain the confidentiality of all records of financial interests In any case in which the federal agency determines that a federally funded project has been designed conducted or reported by an Investigator with a conflicting interest that was not disclosed or managed Fisk University requires the Investigators involved to disclose the conflicting interest in each public presentation of the results of the research About Fisk University History Mission Values Administration Office of the President Frank L Sims Request of the President Contact the President Provost and Vice President for Academic Affairs

    Original URL path: http://www.fisk.edu/about/administration/office-of-institutional-advancement/office-of-sponsored-research-and-programs-osrp/research/proposal-preparations/administrative-review/conflicting-interests (2015-11-11)
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