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  • GTCC | Facilities and Purchasing | Bid Opportunities | News - Guilford Technical Community College
    and Purchasing Purchasing Headlines GTCC Enrollment Hits 15 043 March 15 GTCC Trustees Name New Campus After Long Time College President March 15 view all Events view all Info for Vendors MWBE HUB Forms Links Purchasing Department Our Mission The mission of the GTCC Purchasing Department is to support the college s overall mission by procuring supplies equipment and services in a timely manner and by obtaining the most advantageous pricing We provide information assistance and service to our faculty and staff who are then better able to serve our students The Purchasing Department has sole authority within the institution to buy goods and services for use by the faculty staff and administration All requests to purchase goods and services must be submitted directly to the Purchasing Department or by use of the procurement card P card Exceptions Travel requests are prepared by the originator manager and forwarded directly to the Accounts Payable office The College s purchase order system is under the supervision of the Manager Procurement and Inventory Control The system provides for the orderly and cost effective acquisition of the products and services needed to support the College and its mission and is in compliance with state

    Original URL path: http://wwwbeta.gtcc.edu/about-gtcc/facilities-and-purchasing/purchasing.aspx (2013-06-13)
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  • Guilford Technical Community College | Current Bid Opportunities - Guilford Technical Community College
    Online Degrees Home About GTCC Facilities and Purchasing Purchasing Info for Vendors Facilities Purchasing Purchasing Info for Vendors Headlines GTCC Enrollment Hits 15 043 March 15 GTCC Trustees Name New Campus After Long Time College President March 15 view all Events view all Info for Vendors MWBE HUB Forms Links Info for Suppliers and Vendors Bid Check List Code of Ethics Conflict of Interest Current Bid Opportunities E Procurement GTCC

    Original URL path: http://wwwbeta.gtcc.edu/about-gtcc/facilities-and-purchasing/purchasing/info-for-vendors.aspx (2013-06-13)
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  • GTCC | Purchasing | Bid Check List - Guilford Technical Community College
    for Personal Enrichment Find Online Degrees Home About GTCC Facilities and Purchasing Purchasing Info for Vendors Bid Check List Facilities Purchasing Info for Vendors Bid Check List Headlines GTCC Enrollment Hits 15 043 March 15 GTCC Trustees Name New Campus After Long Time College President March 15 view all Events view all Info for Vendors MWBE HUB Forms Links Bid Check List Make sure your bid is not rejected for one of the following careless mistakes Is your bid signed by an authorized representative of the company Have you responded to ALL questions contained in the bid package Did you include ALL pages of the bid in your returned package Did you check for any addenda Have you enclosed a signed copy of the addenda if required Did you include any additional information that may be required such as specifications references proof of certification etc Be sure to allow enough time for your bid to be delivered by the time and date indicated in the bid package Late bids are not accepted If bidding an alternate brand does the item meet ALL specified requirements Have you verified that any pricing extensions are calculated correctly Is your bid handwriting legible Have

    Original URL path: http://wwwbeta.gtcc.edu/about-gtcc/facilities-and-purchasing/purchasing/info-for-vendors/bid-check-list.aspx (2013-06-13)
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  • GTCC | Info for Suppliers and Vendors | Code of Ethics - Guilford Technical Community College
    among its administrators faculty staff and students and ensuring a level of accountability appropriate for a public institution Individuals are expected to observe all federal state and local laws including those pertaining to equal opportunity nondiscrimination and harassment Personal interactions among members of the college community and between members of the college community and those outside the college community should be characterized by truthfulness openness to new ideas civility and consideration for the rights of others Each member of the college should respect the rights of others to freedom of thought opinion speech and association Individuals shall present information accurately comply with policies to the best of their abilities and use the institution s resources appropriately Each employee is responsible for avoiding real or apparent conflicts of interest ensuring that authority is exercised within a framework of accountability and ensuring that information is managed in accordance with relevant public record and privacy statutes Procedures Individuals who have a concern about the conduct of a particular individual or the propriety of a given situation should consult with the supervisor of the individual in question or with the supervisor of the area in which the situation in question occurred or notify their own supervisors College policy Reporting Fraud and Misconduct IV 4 110 provides protection from retaliation for individuals who report such conduct in good faith and disciplinary action for those guilty of malicious reporting Concerns about ethical practices may also be reported anonymously to the State Auditor s Fraud and Abuse Hotline by calling 1 800 730 8477 A number of other college policies establish ethical guidelines or standards for appropriate professional conduct for particular educational or administrative functions These policies include but are not limited to Use of College Facilities by College Affiliated Outside Groups I 1 090 Academic Freedom

    Original URL path: http://wwwbeta.gtcc.edu/about-gtcc/facilities-and-purchasing/purchasing/info-for-vendors/code-of-ethics.aspx (2013-06-13)
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  • GTCC | Info for Suppliers and Vendors | Conflict of Interest - Guilford Technical Community College
    Links Conflict of Interest IV 1 010 Conflict of Interest Members of the Board of Trustees and GTCC employees are prohibited from acting as an agent either directly or indirectly for those furnishing goods or services to any State agency school or institution General Statutes Chapter 115D 26 North Carolina Administrative Code T01 05B 1509 Procedure Every reasonable effort shall be made to avoid GTCC making purchases from or through trustees and college employees The purchasing power of the State and GTCC shall not be used for private advantage of any trustee or employee No trustee or college employee shall directly or indirectly act as an agent for any supplier of goods or services to Guilford Technical Community College No trustee or college employee shall accept or solicit any gift that could reasonably be construed to influence him or her in recommending or procuring goods or services for Guilford Tech Should GTCC become aware of a conflict of interest of a trustee or college employee in any procurement of goods or services action shall be taken immediately to cease such procurement Any employee determined to have violated the conflict of interest policy may be subject to disciplinary action according to the Disciplinary Action Policy IV 1 052 Furthermore such violation may result in termination of employment and or notification to the State Auditor that a violation of the conflict of interest statue has occurred A violation of the conflict of interest policy by a trustee will be forwarded to the State Auditor Each September the President Vice Presidents and all regular staff shall complete an Annual Reporting of Secondary Employment Self Employment and Affiliations form All trustees shall complete an Annual Reporting of Employment and Affiliations form These forms will be signed by the appropriate Vice President or the President

    Original URL path: http://wwwbeta.gtcc.edu/about-gtcc/facilities-and-purchasing/purchasing/info-for-vendors/conflict-of-interest.aspx (2013-06-13)
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  • GTCC | Info for Suppliers and Vendors | Payments to Vendors - Guilford Technical Community College
    Campus Business Industry Programs of Study Get New Jobs and Skills Training Earn My GED Adult HS Diploma or Basic Skills Take Classes for Personal Enrichment Find Online Degrees Home About GTCC Facilities and Purchasing Purchasing Info for Vendors Payments to Vendors Facilities Purchasing Info for Vendors Payments to Vendors Headlines GTCC Enrollment Hits 15 043 March 15 GTCC Trustees Name New Campus After Long Time College President March 15 view all Events view all Info for Vendors MWBE HUB Forms Links Payments to Vendors Accounts Payable provides the College Community with efficient and professional support for the payment of goods and services in support of the College s educational student support services and administrative needs GTCC s Accounts Payable Department processes vendor payments and employee reimbursements in an accurate and proficient manner while following the rules policies and regulations of each respective funding source All original invoices should be made out to Guilford Technical Community College GTCC and mailed directly to GTCC Accounts Payable PO Box 309 Jamestown NC 27282 Questions and inquiries should be directed to Kevin Lloyd at 336 334 4822 ext 50328 Services Assessment Center Cashier s Office Disability Access Library Orientation SOAR Policies Affecting Student

    Original URL path: http://wwwbeta.gtcc.edu/about-gtcc/facilities-and-purchasing/purchasing/info-for-vendors/payments-to-vendors.aspx (2013-06-13)
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  • GTCC | Info for Suppliers and Vendors | Policies and Procedures - Guilford Technical Community College
    Annual Reporting of Employment and Affiliations form These forms will be signed by the appropriate Vice President or the President and maintained in Purchasing Each newly hired employee will complete a Conflict of Interest form during new hire orientatio Upon conviction of a violation of general statutes governing conflict of interest a trustee or college employee shall be deemed guilty of a Class I Misdemeanor Rev 9 15 97 procedures only President s Council 4 17 02 11 18 02 Procedures only President s Council 6 25 03 Reporting Fraud and Improper Activities IV 4 110 Reporting Fraud and Improper Activities Employees and anyone else providing services to the college are encouraged to report either orally or in writing all evidence of any activity on the part of its current or former employees trustees or anyone else with whom Guilford Tech has a business relationship that may constitute A violation of any state federal or local law rule or regulation applicable to the operations of the college Misappropriation or misuse of college resources Substantial and specific danger to the employee s or public s health and safety or An act of gross mismanagement gross waste of public funds or gross neglect of duty The college shall promptly investigate all alleged violations and provide a response to the person s reporting the violation unless the report was submitted anonymously within 30 calendar days after the close of the investigation Any employee who reports such violations as described above in good faith shall be protected from any retaliatory action including discharge suspension demotion or any other adverse employment action In addition employees are also protected for refusing to carry out a directive which constitutes a violation as described above Any alleged retaliatory actions shall be promptly investigated by the college Employees who commit any of the violations described above or retaliate against someone who in good faith has reported a violation shall be subject to disciplinary action up to and including termination of employment and or criminal or civil prosecution Likewise any employee who knowingly or maliciously reports a violation or retaliatory action that has no factual basis shall be subject to disciplinary actions up to and including termination of employment These employee protections extend to violations reported both internally and to the hotline maintained by the North Carolina Office of the State Auditor GTCC will to the extent possible and consistent with the need to conduct an adequate investigation maintain confidentiality of reported violations This policy shall in no way affect the requirements of General Statute 114 15 1 whereby employees and state agencies must report cases of damage theft embezzlement or misuse of state owned personal or real property to the State Bureau of Investigation Procedure 1 The process for reporting an alleged violation shall be a Any person who has knowledge of a violation should report this information as soon as possible to the Executive Vice President Should this be inappropriate the report should be made to the Director

    Original URL path: http://wwwbeta.gtcc.edu/about-gtcc/facilities-and-purchasing/purchasing/info-for-vendors/policies-and-procedures.aspx (2013-06-13)
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  • GTCC | Info for Suppliers and Vendors | TERMS AND CONDITIONS - Guilford Technical Community College
    authority and solely as a convenience to the contractor GTCC may a Forward the contractor s payment check directly to any person or entity designated by the contractor and b Include any person or entity designated by contractor as a joint payee on the contractor s payment check In no event shall such approval and action obligate the State to anyone other than the contractor and the contractor shall remain responsible for fulfillment of all contract obligations INSURANCE COVERAGE During the term of the contract the contractor at its sole cost and expense shall provide commercial insurance of such type and with such terms and limits as may be reasonably associated with the contract As a minimum the contractor shall provide and maintain the following coverage and limits a Worker s Compensation The contractor shall provide and maintain Worker s Compensation Insurance as required by the laws of North Carolina as well as employer s liability coverage with minimum limits of 150 000 00 covering all of contractor s employees who are engaged in any work under the contract If any work is sublet the contractor shall require the subcontractor to provide the same coverage for any of his employees engaged in any work under the contract b Commercial General Liability General Liability Coverage on a Comprehensive Broad Form on an occurrence basis in the minimum amount of 500 000 00 Combined Single Limit Defense cost shall be in excess of the limit of liability c Automobile Automobile Liability Insurance to include liability coverage covering all owned hired and non owned vehicles used in connection with the contract The minimum combined single limit shall be 150 000 00 bodily injury and property damage 150 000 00 uninsured under insured motorist and 1 000 00 medical payment REQUIREMENTS Providing and maintaining adequate insurance coverage is a material obligation of the contractor and is of the essence of this contract All such insurance shall meet all laws of the State of North Carolina Such insurance coverage shall be obtained from companies that are authorized to provide such coverage and that are authorized by the Commissioner of Insurance to do business in North Carolina The contractor shall at all times comply with the terms of such insurance policies and all requirements of the insurer under any such insurance policies except as they may conflict with existing North Carolina laws or this contract The limits of coverage under each insurance policy maintained by the contractor shall not be interpreted as limiting the contractor s liability and obligations under the contract YEAR 2000 COMPLIANCE WARRANTY Vendor shall ensure the product s and service s furnished pursuant to this agreement product shall include without limitation any piece of equipment hardware firmware middleware custom or commercial software or internal components subroutines and interfaces therein which perform any date and or time data recognition function calculation or sequencing will support a four digit year format and will provide accurate date time data and leap year calculations on and after December 31 1999 at the same level of functionality for which originally acquired without additional cost to the user This warranty shall survive termination or expiration of the agreement GENERAL INDEMNITY The contractor shall hold and save the State its officers agents and employees harmless from liability of any kind including all claims and losses accruing or resulting to any other person firm or corporation furnishing or supplying work services materials or supplies in connection with the performance of this contract and from any and all claims and losses accruing or resulting to any person firm or corporation that may be injured or damaged by the contractor in the performance of this contract and that are attributable to the negligence or intentionally tortious acts of the contractor provided that the contractor is notified in writing within 30 days that the State has knowledge of such claims The contractor represents and warrants that it shall make no claim of any kind or nature against the State s agents who are involved in the delivery or processing of contractor goods to the State The representation and warranty in the preceding sentence shall survive the termination or expiration of this contract ELECTRONIC PROCUREMENT APPLIES TO ALL CONTRACTS THAT INCLUDE E PROCUREMENT AND ARE IDENTIFIED AS SUCH IN THE BODY OF THE SOLICITATION DOCUMENT Purchasing shall be conducted through the Statewide EProcurement Service The State s third party agent shall serve as the Supplier Manager for this E Procurement Service The contractor shall register for the Statewide E Procurement Service within two 2 business days of notification of award in order to receive an electronic purchase order resulting from award of this contract THE SUCCESSFUL BIDDER S SHALL PAY A TRANSACTION FEE OF 1 75 0175 ON THE TOTAL DOLLAR AMOUNT EXCLUDING SALES TAXES OF EACH PURCHASE ORDER ISSUED THROUGH THE STATEWIDE E PROCUREMENT SERVICE This applies to all purchase orders regardless of the quantity or dollar amount of the purchase order The transaction fee shall not be stated or included as a separate item on the invoice There are no additional fees or charges to the contractor for the services rendered by the Supplier Manager under this contract Contractor will receive a credit for transaction fees they paid for the purchase of any item s if an item s is returned through no fault of the contractor Transaction fees are non refundable when an item is rejected and returned or declined due to the contractor s failure to perform or comply with specifications or requirements of the contract Contractor or its Authorized Reseller as applicable will be invoiced monthly for the State s transaction fee by the Supplier Manager The transaction fee shall be based on purchase orders issued for the prior month Unless Supplier Manager receives written notice from the Contractor identifying with specificity any errors in an invoice within thirty 30 days of the receipt of invoice such invoice shall be deemed to be correct and Contractor shall have waived

    Original URL path: http://wwwbeta.gtcc.edu/about-gtcc/facilities-and-purchasing/purchasing/info-for-vendors/terms-and-conditions.aspx (2013-06-13)
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