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  • MIT Association of Student Activities (ASA) :: Group Funding
    are given the autonomy and responsibility to spend their funds as the group sees fit provided they do not break Institute policy State or Federal law The expectation is that student group members will adhere to good business practices and act responsibly as stewards of MIT Some useful funding resources Student Activities Finance Office SAFO general information Alumni Giving accounts and more Graduate Student Council Funding Board allocates regular funding to Funded Student groups that are a majority grad students Undergraduate Association Finance Board allocates regular funding to Funded Student groups that are a majority undergrad students Club Sports Council allocates regular funding to Club Sports for coaches travel league fees and more LEF and ARCADE provide support for specific events or short series of events LEF events must have budgets over 2 500 and ARCADE is for cultural and diversity events Department sponsorship Sponsor Funded Student Groups are expected to get their regular funding from their department Other groups can also explore the possibility of departmental support for specific events or the group in general GSC Grants the GSC offers regular grant programs for various purposes and occasionally the GSC General Council allocates funds for specific initiatives UA Senate Discretionary Fund funds MIT initiatives that for some reason are not being funded by UA Finboard UA Fresh Fund for new groups projects and initiatives If you are a new group contact ASA at asa groups mit edu and we can help you request funding Otherwise you should contact your UA senator or any senator Council of Arts Grants gives grants for arts projects of all kinds ranging from a few hundred to several thousand dollars Accepts applications three times a year Public Service Center Grants the PSC gives grants for services projects local national and international Student Activities Office

    Original URL path: http://web.mit.edu/asa/resources/group-funding.html (2016-02-01)
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  • MIT Association of Student Activities (ASA) :: FundingLarge Events at MIT
    advance of the deadline If you have any questions contact the ASA Treasurer at asa treasurer mit edu at least 7 days in advance of the application deadline should you contact the Treasurer within less than 7 days before the deadline you are not guaranteed a reply prior to the deadline This is especially suggested for new events or events that have not received funding from us in the past should you have any questions or concerns 4 Check venue availability and make reservations It can be difficult to reserve event space at the last minute so the success of your event depends on having the venue reserved well in advance To reserve CAC spaces please visit CAC Virtual EMS and to reserve classrooms please refer to the Scheduling Office 5 Apply online LEF and ARCADE applications are submitted via an online form MIT certificates required You must submit the application by the appropriate deadline For an example of a good budget please refer to the following sample budet Please note that should your line items in your budget be not specific enough we will request that you submit an updated budget and you will not be able to apply during the appeal process Also check out the application tips and guidelines and note in particular the requirements for events with invited featured speakers and or performers 6 Allocations Posted Applicants will be notified of the result of their funding request via email Allocation results will also be posted on the ASA website Results should be available within three weeks of the application deadline POST ALLICATIONS ROADMAP Requirements Fill out contract and meet with staff If the event receives funding you are required to fill out a contract You may be asked to set up a time to meet with Joel Pettigrew Advertising Events and Promotional Material LEF and ARCADE events must be advertised All events must be registered at events mit edu to indicate that they are open to the MIT community All promotional materials posters etc should indicate that the event is sponsored or funded by LEF or ARCADE Reimbursement of Funds and Post Event Report LEF ARCADE are reimbursement based grants Therefore you will be reimbursed post having spent the funds Your main account will be reimbursed by LEF ARCADE assuming successful submission of the post event report If your account needs to go negative please contact the ASA Treasurer at as soon as possible see step 9 If your account needs to go negative please contact the ASA Treasurer at as soon as possible Please submit a post event report detailing your expenditures and the outcome of the event to the ASA Treasurer at with subject line LEF ARCADE Post Event Report Instructions on how to prepare a post event report are available here Reports must be submitted within 30 days of the event After the post event report is received and approved the amount expended up to the amount of the allocation or up to

    Original URL path: http://web.mit.edu/asa/resources/large-events.html (2016-02-01)
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  • MIT Association of Student Activities (ASA) :: Bulletin Board Allocation
    designated for student group use by the Campus Activities Complex Some items of note Bulletin board space is re allocated every other year You are never guaranteed to keep your space during a re allocation Groups can lose their space at any time during the school year if it is not being used properly 2015 2016 Allocations Finalized allocations for private bulletin boards starting in March 2015 are available here Charts of board divisions with assignments shown Maps of board locations Timeline for the next cycle 03 15 2015 Posters in wrong spaces or posters not yet taken down will be collected by the Postering Chair and kept for 1 week 03 22 2015 Deadline for groups complying with all rules which are listed at the bottom of this page At this point groups not using their new allocations may be fined 25 dollars and if the allocation remains unused the board may be reallocated For groups awarded locked cases we will be in touch in line with the timeline about getting your group a key Questions comments and concerns can be sent to asa postering mit edu including requests for extensions Old Allocations The following allocations are for February 2013 December 2014 Charts of board divisions with assignments shown last updated 17 Mar 13 Maps of board locations Group Responsibilities ASA has put together a document detailing the responsibilities of being allocated a bulletin board Those responsibilities are outlined here Keep your board filled if it is not in a covered case you must use background paper or large poster s to cover the entire space Include your group name and contact information Include information about your group s activities or issues Keep your board updated Maintain the condition of your poster materials Remove other posters from your space

    Original URL path: http://web.mit.edu/asa/resources/bulletin-board-alloc.html (2016-02-01)
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  • MIT Association of Student Activities (ASA) :: Office Space Allocation
    exec mit edu Incoming allocations Moving Timing and Logistics Shared Space Agreements and Meetings Office Access Application Other information Student Center W20 4th Floor Lock Policy and Blank Cards Moving Timing and Logistics We are organizing moving between offices individually with groups We are endeavoring to make the process as smooth and efficient as possible If you have any questions please contact us at asa space mit edu Shared Space Agreements and Meetings Groups sharing office space indicated in the shared column in the assignment listings need to submit shared space agreements The purpose of this agreement is to support a successful sharing arrangement and to give the groups and ASA Board a starting point if a need arises for arbitration about the sharing of the space If the meeting column in the listings is not checked groups are expected to communicate directly and submit a copy of the agreement to asa space mit edu by Monday 2 6 We have posted a template pdf docx and a sample for these agreements We are requesting that groups in many shared spaces have a brief 15 20min meeting with ASA Exec representatives to discuss how the space will be shared These meetings will also be used to discuss and ideally approve a shared space agreement for the space Your group only needs to have one person at this meeting though you may have more Please submit this Doodle form once per group Before coming to these meetings please look at the template shared space agreement and discuss with your group your initial ideas for those items Appeals and Office Hours The deadline for 2014 appeals has passed 1 29 and we don t currently have any further space office hours scheduled You can email asa space mit edu for clarification or further information or to schedule a time to speak in person Office Access Note administrative offices CAC SAO etc will only start using the Database on Monday 2 6 We will work CAC to start syncing access lists between the Database and doors on Monday and Tuesday 2 6 7 i Office access for spaces with card readers are controlled by the ASA Database ii W20 437 W20 441 groups with lockers or shelf space in these rooms should also use the ASA Database In additional by default you can only give access to six people If you want to give access to more people email asa space mit edu for an exception iii For spaces with combos if you are remaining in the same space your combo will remain the same However we strongly recommend that you request a combo change if it has been the same for the last 1 2 years or longer You can request a change by having your president or treasurer send a request with your group name and office number to CAC caclocks mit edu If you are moving into a new space with a combo you should email CAC caclocks mit edu

    Original URL path: http://web.mit.edu/asa/resources/office-space-alloc.html (2016-02-01)
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  • MIT Association of Student Activities (ASA) :: Mailboxes
    Advertising Space Database FAQ Account Numbers Use of Data Mailboxes The ASA no longer maintains mailboxes for groups in the W20 4 hallway Groups can receive mail addressed to W20 549 the Student Activities Office where it will be sorted by group and can be picked up any time during business hours Make sure the mail has the name of the group on it Please direct mail to Name of

    Original URL path: http://web.mit.edu/asa/resources/mailboxes.html (2016-02-01)
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  • MIT Association of Student Activities (ASA) :: Event Planning
    Opportunities for Collaboration Retreat Planning Midway 1st Year Summer Mailing Tech Ads Public Advertising Space Database FAQ Account Numbers Use of Data Event Planning No matter how small or easy an event may seem some forethought and planning is always required It is important to know the policies and procedures that may apply There are several offices on campus that are able to help student groups plan and run an

    Original URL path: http://web.mit.edu/asa/resources/event-planning.html (2016-02-01)
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  • MIT Association of Student Activities (ASA) :: Requesting Metting Spaces
    See the ASA Event Planning page for more help All MIT events have priority over non MIT events and in certain facilities charges may be incurred Classroom Space Classroom space is assigned by the Schedules Office No food is allowed in classroom facilities Non academic reservations begin a few months prior to each semester Term Non academic reservations open Fall mid May IAP October Spring mid December Summer January Athletic Facilities Use the DAPER CAC online scheduling system The facilities may also be reserved for special non athletic events with logistical set up arranged through Campus Activities Complex Other Facilities Most multipurpose and theatrical spaces on campus are scheduled through the Campus Activities Complex CAC Use the DAPER CAC online scheduling system These facilities include Stratton Student Center W20 Kresge Auditorium Walker Memorial Religious Activities Center W11 Lobby 13 MIT Chapel Lobby 10 Wong Auditorium Kresge Barbecue Pits Stata Center Student Street Reservations for these spaces open on the Monday following Thanksgiving break in November each year for the upcoming academic year Certain groups are given priority to schedule traditional events prior to this date CAC Reservation Guidelines ASA groups may only request a total of three dates in any of the major facilities on a Thursday Friday or Saturday night Requests for consecutive weekends will not be granted Major facilities include Kresge Lobdell Sala de Puerto Rico and Morss Hall Multiple locations for the same date may not be requested these guidelines do not necessarily apply to theater productions Tables and Booths Groups can reserve table and booth space in the Student Center Lobby 10 and the Stata Center These tables provide you with an excellent opportunity to promote your activities and events and to hold bake sales and fundraisers If you do plan on selling or handing out

    Original URL path: http://web.mit.edu/asa/resources/reserving-space.html (2016-02-01)
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  • MIT Association of Student Activities (ASA) :: Get a Group Website
    Space Database FAQ Account Numbers Use of Data Get a Group Website ASA groups can have web pages through the main MIT web server by using the Athena Locker created for the group at the time of recognition The access path to the web pages in your Athena Locker should be http web mit edu locker name For more information IS T s Web Publishing at MIT SIPB scripts mit

    Original URL path: http://web.mit.edu/asa/resources/get-website.html (2016-02-01)
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