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  • MIT Association of Student Activities (ASA) :: Contact Info
    11 2013 and will include elections for the 2015 2016 ASA Executive Board The main topic for the spring General Body Meeting is election of the next year s ASA Executive Board Please consider running for election In order to effectively govern and advocate for student groups the ASA s executive board is comprised of past or current student group officers who consequently understand the needs and challenges of running a student organization Positions elected The following positions will be elected in this order President Treasurer Secretary Graduate Members at Large 2 Undergraduate Members at Large 2 Student Member at Large Election Process The Board is elected by the General Body with each group eligible for one vote though a single person only receives one vote even if they are representing multiple groups Candidates may submit their names or nominations may be made by email to asa elect mit edu before the General Body Meeting Additionally candidates may announce their candidacy at the meeting or may be nominated at that time At the meeting candidates will have two minutes to speak and there will be a brief question and answer period Questions Office Hours If you have any questions please feel free to e mail asa elect mit edu or asa president mit edu or come talk to current Board members during office hours ASA Executive Board responsibilities All ASA Executive Board members have shared responsibilities to carry out the ASA s traditional activities which involve organizing collective resources for student groups such as activities midways the first year summer mailing bulletin board space and office space processing new group applications voting on policy and rule enforcement and representing MIT student activities in meetings with administrators and other governments According to their interests and as time allows Board members also

    Original URL path: http://web.mit.edu/asa/about/elections.html (2016-02-01)
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  • MIT Association of Student Activities (ASA) :: Group Privileges
    Groups Student Group List Group Funding Funding Large Events Bulletin Boards Office Space Mailboxes Event Planning Reserving Space Get a Group Website Alumni Involvement Opportunities for Collaboration Retreat Planning Midway 1st Year Summer Mailing Tech Ads Public Advertising Space Database FAQ Account Numbers Use of Data Many privileges and resources are available to ASA recognized student groups however a student group s ability to make use of a resource depends

    Original URL path: http://web.mit.edu/asa/privileges/index.html (2016-02-01)
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  • MIT Association of Student Activities (ASA) :: MIT-Funded Student Group
    Recognition Procedures Re recognition Procedure Guide for New Groups Student Group List Group Funding Funding Large Events Bulletin Boards Office Space Mailboxes Event Planning Reserving Space Get a Group Website Alumni Involvement Opportunities for Collaboration Retreat Planning Midway 1st Year Summer Mailing Tech Ads Public Advertising Space Database FAQ Account Numbers Use of Data MIT Funded Student Group Consider applying for MIT funded status if you want to start a new student group which requires and merits funding from one of the student government administered funding boards for undergraduate groups the UA Funding Board and for graduate groups the GSC Funding Board Although the boards vary slightly in policy in general groups that merit funding are those which promote student life for a significant portion of campus which are significantly unique from existing groups and have a purpose that cannot be fulfilled by other existing student groups and which have established a track record of excellence MIT funded status is the hardest to obtain but also gives full access to Student Activities resources Please refer to the compare privileges page to compare the privileges of an MIT funded student group with other designations Note that compared to non funded MIT

    Original URL path: http://web.mit.edu/asa/privileges/mit-funded.html (2016-02-01)
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  • MIT Association of Student Activities (ASA) :: Sponsor-Funded Student Group
    Hazing Acknowledgement Recognition Procedures Re recognition Procedure Guide for New Groups Student Group List Group Funding Funding Large Events Bulletin Boards Office Space Mailboxes Event Planning Reserving Space Get a Group Website Alumni Involvement Opportunities for Collaboration Retreat Planning Midway 1st Year Summer Mailing Tech Ads Public Advertising Space Database FAQ Account Numbers Use of Data Sponsor Funded Student Group A sponsor funded group is one which is directly supported by an MIT department program or office of MIT as well as existing student groups A sponsor funded group is one which is directly linked with its sponsor and therefore expects to obtain most of its resources from there ASA recognition allows the group to be independent in every day operations with the ability to reserve space have a recognized government and use the MIT name For example if a sponsor funded group is directly linked with an MIT Department the department provides funding office space and publicity support but the group is completely run by students Another example is a coalition of existing groups that want to have a structured way of working together The coalition can formally exist to reserve rooms on campus for large events apply for

    Original URL path: http://web.mit.edu/asa/privileges/sponsor-funded.html (2016-02-01)
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  • MIT Association of Student Activities (ASA) :: MIT Student Group
    New Groups Student Group List Group Funding Funding Large Events Bulletin Boards Office Space Mailboxes Event Planning Reserving Space Get a Group Website Alumni Involvement Opportunities for Collaboration Retreat Planning Midway 1st Year Summer Mailing Tech Ads Public Advertising Space Database FAQ Account Numbers Use of Data MIT Student Group Compared with an MIT funded student group an MIT student group has less access to student activities resources and is not eligible to apply funding from the UA Funding Board or the GSC Funding Board Consider applying for MIT student group status if you want to start a group which needs merely recognition publicity and reservation access but can serve as the basis of a community for a group of students Note that an MIT student group can still apply for the merit based LEF ARCADE funding This is a potentially permanent status however groups may request to change to Funded Status by email to asa exec mit edu This can happen beginning one year after the group s recognition and no more than once a year The general criteria for MIT student group recognition are At least 50 of active voting members are MIT students The president and treasurer

    Original URL path: http://web.mit.edu/asa/privileges/student-group.html (2016-02-01)
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  • MIT Association of Student Activities (ASA) :: Dorm/FSILG Recognition
    Alumni Involvement Opportunities for Collaboration Retreat Planning Midway 1st Year Summer Mailing Tech Ads Public Advertising Space Database FAQ Account Numbers Use of Data Dorm FSILG Recognition In order to help the FSILG groups on campus the ASA has two forms of recognition for these groups Non Residential Recognition is for FSILGs which do not have a residence but which want to be a part of a national association and

    Original URL path: http://web.mit.edu/asa/privileges/dorm-fsilg.html (2016-02-01)
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  • MIT Association of Student Activities (ASA) :: Compare Privileges
    X X X X Bulletin Board X X 2 Office Space X Locker Space X Vote in GBM X X X X X X X Funding Boards UA Finboard or GSC Funding Board X 5 Athletics Dept X LEF ARCADE Funding X X X X X X X Student Activities Office in SLP Event Registration X X X X X X X Event Planning and Support Help X X X X X X X Officer Training General Officers and Treasurers X X X X X Direct link with other administration offices X X X Student Activities Finances Office in SLP MIT Internal Accounts X X X X 3 3 X Reimbursements X X X X 3 3 X FSILG Office in SLP Officer Training X X Advising and general support X X Campus Activities Complex Reservations of CAC Space X X 4 X Event Operational Support X X 4 X Direct link with MIT Facilities X X 4 X Registrar s Office Ability to reserve rooms in the Main Campus X X X X X X X Atheltics Department Space Reservations Priority X Athletics Gateway X 1 Athena Accounts Athena Locker Accounts X X X X X X X Student Activities List Maintenance X X X X X X X None of these resources are trivial or in abundance Actually all of these resources are limited and it is the responsibility of the ASA Executive Board to ensure that they are assigned responsibly to both existing and new groups The ASA must take this job very seriously and must balance the number of groups with respect to these resources so that old groups can continue to exist and new groups can thrive Notes Note 1 Club Sports can choose to participate in either the Activities Midway or the Athletics Gateway

    Original URL path: http://web.mit.edu/asa/privileges/compare-privileges.html (2016-02-01)
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  • MIT Association of Student Activities (ASA) :: Policies & Rules
    keys Annual Fall Registration Each year groups are required to register their group with the ASA The purpose of registering annually is so that group leaders can check and update their officer and signatory information at the very beginning of the year and be aware of the resources available to them through the ASA various funding boards and the SLP Office at the beginning of the year such that they can be utilized throughout the fall and spring semesters It will also be a time when officers are required to resubmit an anti hazing form and Constitution While the hazing form must be a new one signed by present members the Constitution can be the same as before However if any changes were made and it does not contain the necessary requirements the Board will request that the missing elements be added One Year Review for New Groups Newly recognized groups are required to fill out a one year check up form This is to ensure that the group is still functioning properly and perhaps to remove any restrictions to funding if any were imposed at recognition Attendance to General Body Meetings ALL RECOGNIZED STUDENT GROUPS MUST ATTEND THE GENERAL BODY MEETING The ASA Board advertises the General Body Meeting by an ASA official email which is sent to all groups two weeks prior to the meeting The meetings are a vital way for the Board to present the year s accomplishments as well as hold elections Failure to attend General Body Meetings can result in penalties or derecognition The Board wishes to stress the importance of these meetings They are at least once per term for about two hours a very small time commitment by any comparison Changes to Documents Any changes that a group wishes to make to

    Original URL path: http://web.mit.edu/asa/rules/index.html (2016-02-01)
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