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  • Bursar « Fiscal Affairs
    receipt and a duplicate copy of the receipt should be maintained by the department Cash collections during business hours should be directed if possible to the Bursar s Office for receipt processing Internal Control Rules Internal control rules that should be followed are The designee responsible for the collection and receipt of payments is the only person who can have access to the money collected The individual who authorizes departmental refunds cannot be the same individual who collects the money The designee who is responsible for cashiering records and money must assure funds are properly safeguarded in a safe or vault Department heads should aid in this process If the staff is someone other than the designee the designee must verify the money with the cashiering totals Signatures of both parties are required Collections of checks should not be held for accumulation Offices that do not have a safe or vault must lock cash in a secured file cabinet or other mechanism providing comparable safekeeping Transferring Funds to the Bursar s Office Location 1 Departmental deposit forms must be prepared and should include the following information whenever applicable Total Amount Deposited Currency and coins if applicable Checks Departmental CRS No to be credited and the amount credited to each account Brief description of reason for payments Overages Shortages invoice numbers or other source documents Name of individual making the deposit Indication of whether the item s are taxable or nontaxable sales 2 Sorting Currency Checks and Credit Card Transmittal Slips Deposits should be organized using the following method Currency should be sorted by denomination Checks money orders traveler s checks and cashiers checks should be sorted by type An adding machine tape should be included with the total and number of items initialed by the preparer and dated Collection Record Agreement The department understands and agrees to abide by the following terms Student ID s will be recorded on each individual check or money order Two party checks will not be accepted Personal checks will not be submitted in lieu of cash payments All checks will be immediately endorsed Deposits will be made on a daily basis if possible If for any reason a deposit cannot be made deposit will be kept in a safe or vault Endorsement stamp and collection record will be locked in a safe location for non automated systems Designated employee must be fingerprinted INTERNAL CONTROL AND SECURITY Safeguarding Receipts General Entry to the Cashiering area station is to be restricted to known authorized personnel Safe combinations alarm codes and office keys shall be restricted to a minimum number of employees Safe combinations alarm codes and office keys should be changed periodically at least once a year and in particular when there is a change in office personnel having said access A log shall be maintained of those entrusted with vault combinations and security gate keys Indicate changes in personnel and include dates that the combinations are changed Vault access is to be restricted at all

    Original URL path: http://www.sfsu.edu/~bursar/staff/deposit/dept_deposits.html (2016-02-13)
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  • Bursar « Fiscal Affairs
    has been created that will permit the transactions to be processed through the cashiering system Procedure Instructions for Campus Departments to Request Cash Receipt System CRS Numbers Department Requesting New or Modified CRS Number Requests are only accepted through email this method eliminates the need for an authorizing signature and reduces the amount of paper produced Complete the CRS Number Request form Excel spreadsheet with the required information Please Do Not print the form and submit a handwritten copy CRS No leave blank unless requesting a modification to an existing CRS number Description a maximum of 30 characters including spaces and special characters Billgroup only Housing and College of Extended Learning are required to complete this section Account Fund Dept Program Class Project complete the appropriate fields for PeopleSoft chartfield Purpose or Other Notes provide any information that is needed to clarify any issues or indicate what modification is required it is important that instructions be clear and concise Request by name of person requesting new modified CRS number Date date of request Office Ext office telephone number for the person making the request Email email address of the person making the request Requesting department must submit the CRS Account Number Request form to their accountant in Fiscal Affairs for review The department is required to keep a copy of the submitted spreadsheet for data verification after the request is completed Fiscal Affairs Review and validate PeopleSoft chartfield s on CRS Account Request form Email CRS Account Number Request form to University Bursar for completion Bursar s Office CRS Account Number Request forms are processed on a first come first serve basis unless a CSU mandated change is required and then requests must be prioritized to accomplish University goals and objectives Depending on submission volume a request may take an

    Original URL path: http://www.sfsu.edu/~bursar/staff/deposit/crs_numbers.html (2016-02-13)
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  • Bursar « Fiscal Affairs
    Fall 2013 Summer 2013 Spring 2013 Fall 2012 Summer 2012 Spring 2012 Fall 2011 Summer 2011 Spring 2011 Fall 2010 Summer 2010 Spring 2010 Cashiering and Cash Handling Guidelines Certain basic internal control principles must be adhered to in regards to collecting and accounting for cash and cash equivalents These basic principles are articulated below A Key Objectives 1 Accountability Ensures that CSU employees who process and or handle cash and cash equivalents can be held responsible in fulfilling their duties Accountability is present when the following three 3 areas are addressed a Knowledge of who has or had access to and why he she has or had access to cash and cash equivalents b Knowledge of where cash or cash equivalent assets are at all times and c Knowledge of what transpired from the beginning of a cash handling process to the conclusion of the process 2 Separation of Duties Ensures That two 2 or more qualified and authorized persons are involved in the key most sensitive activities related to the collection handling depositing and accounting processes 3 Security Physical and Information Ensures That employees involved in the handling of cash and cash equivalents are at all times protected

    Original URL path: http://www.sfsu.edu/~bursar/staff/cash_guidelines/cash_guidelines.html (2016-02-13)
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  • Bursar « Fiscal Affairs
    2010 Spring 2010 University Corporation Deposits Policy All checks and cash received by the San Francisco State University Corporation must be delivered to the Bursar s Office for processing no later than the following work day Procedure I The University Corporation or a department with a University Corporation account will process their payments as follows 1 Checks must be endorsed with the University Corporation bank endorsement stamp on the date of receipt to prevent being negotiated if lost or stolen SAM 8034 1 Endorsement stamps are provided by the University Corporation 2 Run an adding machine tape to get check totals and number of checks per batch 3 Summarize the deposit on the Deposit Transmittal and the Departmental Deposit Tally Sheet 4 Deliver the batch to the Bursar s Office II If delivered to the Bursar s Office during designated University Corporation deposit hours the University Corporation cashier will process the deposit 1 If the designated University Corporation cashier is not available then another Bursar s Office cashier will verify the deposit amount 2 After verifying the deposit amount the Bursar s Office cashier will sign and date the Deposit Tally Sheet and make a photocopy for the University Corporation staff person as proof of receipt 3 The University Corporation deposit will be secured in the Bursar s Office vault until the University Corporation cashier arrives III The Bursar s Office will verify the University Corporation payments as follows 1 Check the information written on each check with special attention to the following The written amount must be the same as the numeric amount If there is a discrepancy deduct the amount from the Departmental Deposit Tally Sheet total and explain the deposit discrepancy on the space provided on the back of the Departmental Deposit Tally Sheet Return problem check

    Original URL path: http://www.sfsu.edu/~bursar/staff/deposit/found_deposits.html (2016-02-13)
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    Original URL path: /~doit/sw.htm (2016-02-13)


  • Bursar « Fiscal Affairs
    Tuition and Deadline Information Select a Link Select a Link Spring 2016 Fall 2015 Spring 2015 Fall 2014 Summer 2014 Spring 2014 Fall 2013 Summer 2013 Spring 2013 Fall 2012 Summer 2012 Spring 2012 Fall 2011 Summer 2011 Spring 2011 Fall 2010 Summer 2010 Spring 2010 Policy Title Check Replacement ACH Reject Authority ICSUAM 3103 02 Outgoing Payments under Section Electronic Disbursements and Check Disbursement All returned or rejected ACH payments must be investigated and resolved within a time period sufficient to avert loss from fraud or negligence The timeline may differ based on the particular situation Campuses must establish controls and procedures to manage the handling of returned and state dated checks Policy Objective The campus will replace a lost or stolen check after a stop payment has been placed and confirmation from the bank is received that the original check has not cleared the bank The policy statement below have been established to replace or cancel a lost damaged or stolen check and or ACH payment rejects Policy Statement An administrative fee of 20 will be assessed if one of the following occurs The 20 administrative fee will be deducted from the original check amount For Check Recipients The student believes the check was lost or stolen The student s bank declares the check was nonnegotiable torn stale dated void name change etc The student failed to update the current address at least 10 business days prior to the check disbursement For Direct Deposit Recipients The direct deposit transaction was rejected because the account number or routing number provided by the student was invalid The student s bank account information changed and they failed to notify the University of the change online by entering the new information on the Direct Deposit Authorization Form at least 10 business days

    Original URL path: http://www.sfsu.edu/~bursar/student/policy/check_replace.html (2016-02-13)
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  • Bursar « Fiscal Affairs
    2010 Student Policies and Procedures Policy Title Debts and Fees Owed Authority i e Executive Order ICSUAM Delegations of Authority Should a student or former student fail to pay a fee or a debt owed to the institution the institution may withhold permission to register to use facilities for which a fee is authorized to be charged to receive services materials food or merchandise or any combination of the above from any person owing a debt until the debt is paid see Title 5 California Code of Regulations Sections 42380 and 42381 Policy Objective Students who register for courses offered by the University are obligated to pay the fees associated with registration for those courses Failure to cancel registration in any course for an academic semester term prior to the first day of instruction gives rise to an obligation to pay student fees including any tuition for the reservation of space in the course Debts also includes student technology and college fees such as course lab materials housing College of Extended Learning fees etc The policy applies to administrators faculty staff and university affiliates who have outstanding fees charges owed to the University Students will be responsible for any legal costs incurred in collecting any unpaid tuition fees and other miscellaneous University fees Any amount owed may be reported to the Franchise Tax Board for tax offset and or from any state lottery winnings Policy Statement The University reserves the right to cancel student s classes for non payment of campus fees and other obligations from prior semesters years A financial hold is automatically placed on student records which prevents future registration adding classes receiving diploma and or transcripts use campus facilities and or other services The university or its agent has the right to pursue collections in order to

    Original URL path: http://www.sfsu.edu/~bursar/student/policy/debt_owed.html (2016-02-13)
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  • Bursar « Fiscal Affairs
    1600 Holloway Avenue San Francisco CA 94132 4033 Phone 415 338 1281 Fax 415 338 7787 Email bursar sfsu edu Contact and Office Hour Info Campus Closures 2015 HR Holiday Schedule see HR Schedule Select Semester for Tuition and Deadline Information Select a Link Select a Link Spring 2016 Fall 2015 Spring 2015 Fall 2014 Summer 2014 Spring 2014 Fall 2013 Summer 2013 Spring 2013 Fall 2012 Summer 2012 Spring

    Original URL path: http://www.sfsu.edu/~bursar/student/policy/record_reten.html (2016-02-13)
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