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  • SIU University Guidelines - Attachment 2B
    Off campus instructors should be evaluated in a manner consistent with that of regular on campus faculty Support personnel including counselors administrators clinical supervisors and technical staff have the background and experience necessary to carry out their assigned responsibilities at the level expected in comparable positions in higher education Support Services Facilities equipment and instructional resources e g laboratory supplies and equipment instructional materials computational equipment necessary to provide high quality instruction are available and maintained Library holdings and acquisitions necessary to support high quality instruction and scholarship are available accessible and maintained Provision is made for guidance and counseling of students evaluations of student performance continuous monitoring of progress of students toward their educational objectives and appropriate academic record keeping Financing The financial commitments to support the unit of instruction are sufficient to ensure that the stated objectives can be attained and that the faculty staff and support services necessary to offer the unit of instruction can be acquired and maintained Projections of revenues necessary to support the unit of instruction are based upon supportable estimates of general revenue student tuition and fees private gifts and or governmental grants and contracts Financial affairs are conducted in a manner consistent with ethical business practice including the maintenance of appropriate financial statements Program Information The information which the institution provides for students and the public accurately describes the unit of instruction offered program objectives length of program residency requirements if any schedule of tuition fee and all other charges and expenses necessary for completion of the course of study cancellation and refund policies and such other material facts concerning the institution and the unit of instruction as are likely to affect the decision of the student to enroll Such information shall be available to prospective students prior to enrollment Accreditation and Licensure Institutional operating authority and in the case of off campus programs degree granting authority have been obtained from applicable governmental bodies and governing boards Appropriate steps have been taken to assure that regional accreditation of the institution is maintained or will be granted in a reasonable period of time Appropriate steps have been taken to assure that professional accreditation needed for licensure or entry into a profession as specified in the objectives of the program are maintained or will be granted in a reasonable period of time In order for an institution to grant Board of Higher Education approval for a unit of instruction at a new site the following criteria where statutorily applicable must be met in addition to those cited in 1 above The unit of instruction is educationally and economically justified based on the educational priorities and needs of the citizens of Illinois The unit of instruction meets a need that is not currently met by the configuration of existing institutions and programs at the unit of instruction site The unit of instruction is justified by the proposing institution as appropriate to its academic mission Conditions for Temporary Approval Colleges and universities may be given temporary approval to offer off campus units of instruction under the following conditions The off campus unit of instruction is offered under contract to a single business service organization or government agency and enrollment is restricted to employees of the contracting business organization or agency In the case of public institutions the contractual arrangements are such that the off campus unit instruction is self supporting that is no state resources are required to support the program The off campus unit of instruction is offered to a single group of entering students for a single cycle not to exceed three years The off campus unit of instruction is offered on the main campus and the academic standards of the main campus are maintained at the new off campus site The institution will notify the Board of Higher Education staff of these contractual arrangements including a description of the services to be provided and the time frame during which the services will be offered Should the institution wish to continue the unit of instruction at the off campus site beyond the initial cycle the institution must seek formal Board of Higher Education approval In order for institutions to gain temporary approval they must inform the Executive Director of the Illinois Board of Higher Education of the contractual relationship prior to initiating the program If possible a draft contract between the parties should be provided and the time frame during which the services will be offered If this is not possible the letter to the Executive Director should address each of these points Should the Board staff have any questions related to the materials provided the questions must be resolved prior to the Board staff giving the temporary approval The Board staff will respond with a letter of acknowledgment indicating acceptance of the temporary approval Application for Operating and or Degree Granting Authority for Off Campus Units of Instruction The following pages contain the application materials for both operating and degree granting authority for higher education institutions operating or wishing to operate in Illinois They may be detached for convenience The information requested in this publication is required to demonstrate that the criteria for approval have been met The questions are in accordance with the Board s policies and the rules and statutes This application consists of two parts Part I should be completed by all institutions seeking authorization to operate at an off campus location in Illinois Part I and Part II should be completed by an institution seeking authorization to grant degrees at an off campus location An institution may apply for authorization for more than one site and or more than one program within the same application providing that complete information about each site and each program is submitted Two or more institutions may submit a single joint application for a cooperatively developed program or programs In order to reduce duplication of materials submitted general materials such as catalogs brochures and handbooks may be provided as attachments and referenced in response

    Original URL path: http://southernillinois.edu/pres/guidelines/attachment2b.html (2013-06-13)
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  • SIU University Guidelines - Section 3.1
    accountability for spending authority Budgetary adjustments that require administrative approval include 1 increases or decreases to the original budget and 2 transfers between personal service and line items other than salaries The decision rules apply to individual budget changes as well as to cumulative changes Changes between and within Decision Centers that reach the following levels require additional approval s For Budgets under 2 5 million Budget changes up to 50 000 must be approved in accordance with procedures developed by the Chancellors Budget changes between 50 000 and 100 000 must have Presidential approval Budget changes over 100 000 must have approval of the Board of Trustees For Budgets over 2 5 million Budget changes up to 2 must be approved in accordance with procedures developed by the Chancellors Budget changes between 2 and 4 must have the President s approval Budget changes over 4 must have approval of the Board of Trustees Decision Center Budget Chancellor Approval Presidential Approval Board of Trustees Approval Limits Up to 2 2 to 4 Over 4 Less than 2 5M 0 to 50 000 50 000 to 100 000 Over 100 000 5 0M 0 to 100 000 100 001 to 200

    Original URL path: http://southernillinois.edu/pres/guidelines/section31.html (2013-06-13)
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  • SIU University Guidelines - Section 3.2
    plan to expend these funds during the last two quarters of the fiscal year if they are not required for unanticipated expenditures Each campus may hold in reserve appropriated and income fund dollars consisting of support line items other than salary funds as well as uncommitted salary funds The Chancellors after consulting with and securing approval of the President may release their campuses remaining contingency reserves during the last two

    Original URL path: http://southernillinois.edu/pres/guidelines/section32.html (2013-06-13)
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  • SIU University Guidelines - Section 3.3
    supplies services and other expenses The deadline dates for submission of proposed items shall be published strictly enforced and adhered to by all employees Requisitions or vouchers submitted after the established date s will require a letter of justification and approval by the Chancellor or designee This privilege should only be extended on an emergency basis The Chancellor or designee shall establish procedures for requisitions that require formal Board approval

    Original URL path: http://southernillinois.edu/pres/guidelines/section33.html (2013-06-13)
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  • SIU University Guidelines - Section 3.4
    it should only be used after considering the cost in lost interest on investments and with the involvement of appropriate University officers The following guidelines apply Internal financing will be used only when it is more practical and economically feasible than external financing The Treasurer will determine an appropriate interest rate which typically would be based on the current investment rate and duration of the loan The duration of the

    Original URL path: http://southernillinois.edu/pres/guidelines/section34.html (2013-06-13)
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  • SIU University Guidelines - Section 3.5
    The in depth interview with each finalist A E firm should be guided by the following considerations properly weighted to reflect the needs of the project Capability to provide required technical disciplines for project needs and or particular specialized pre qualified consultants Experience with similar projects Size of the firm in relation to the project Proximity of the firm to the project site Workload relative to the project schedule Performance record with the University if any with the CDB and with other users Minority owned Female owned The committee evaluation of each finalist A E firm will take into consideration the information developed during the interview as well as the quality of responses effectiveness of presentation and attitude and interest displayed by the firm in the interview process Interviews for projects less than 750 000 are optional at the discretion of the campus A summary letter should be provided to the Vice President for Financial and Administrative Affairs and Board Treasurer which includes background information about the selection and process and the firms recommended The Vice President will authorize the committee to proceed with contract negotiations For those projects that affect the function and appearance of the campus drawings and

    Original URL path: http://southernillinois.edu/pres/guidelines/section35.html (2013-06-13)
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  • SIU University Guidelines - Section 3.6
    Staff employees in the Office of the President For initial appointments the President shall submit a Board Matter for ratification by the Board of Trustees in accordance with Board Policy on Personnel Approval 2 Policies of the Board B Annual salary increase recommendations for these employees shall be submitted for Finance Committee approval in an annual salary increase report Out of season recommendations for salary and other compensation changes shall be submitted to the Finance Committee for approval Recommends to the Finance Committee the initial salary and other compensation and any subsequent changes in salary and other compensation for the Vice Chancellors at SIUE and the Vice Chancellors and Dean and Provost of the School of Medicine at SIUC The President and the Chancellor shall agree on a title salary range and any other compensation before final negotiation with a candidate is undertaken For initial appointments upon approval of the President the campus Chancellors shall submit the appropriate Board Matter for ratification by the Board of Trustees Annual salary increase recommendations for these employees shall be submitted to the President for approval and recommendation to the Finance Committee Out of season salary compensation or title changes shall be submitted to the President for approval and for recommendation to the Finance Committee prior to any public announcement of such changes Upon recommendation of a Chancellor reviews and approves initial title salary and other compensation and any subsequent changes in title salary and other compensation for Administrative and Professional Staff employees who are within two reporting levels of the Chancellor except as noted above The President and the Chancellor shall agree on a title salary range and any other compensation before final negotiation with a candidate is undertaken The initial salary recommendation should be based on internal and external peer comparisons as

    Original URL path: http://southernillinois.edu/pres/guidelines/section36.html (2013-06-13)
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  • SIU University Guidelines - Section 3.7
    the Plan Responsibilities of Employees participating in the Plan Employees who choose to participate in this voluntary benefit Plan must comply with the participant responsibilities with regard to eligibility conditions and applicable contribution limits as set forth in the Plan document and by the Internal Revenue Service Employees may change or revoke their contribution in accordance with the Plan document A minimum annual contribution established in each campuses Plan document is required Reductions will be restricted to whole dollars or whole percentages rounded to whole dollars for SIUC and SIUC School of Medicine employees only Responsibilities of Companies participating in the Plan The Plan Administrators at each campus will determine when new companies may be added to the Plan All companies are required to comply with the Board policies as well as these guidelines Insurance companies participating in the plan must have an A M Best s rating of A or better All companies must execute a signed Administrative Services Agreement with each campus they request to participate with and remain in compliance with all conditions contained in the agreement All companies will be bound by all conditions of the Plan document which is available on the SIUC and SIUE Human Resources Benefits websites At least annually the Supplemental Retirement Plan Best Practices Committee will meet and review the performance of the approved companies in the Plan Performance standards are factors including but not limited to annual financial results overall company rating effective efficient and adequate service to employees and past participants and compliance with the Plan document Effective efficient and adequate services includes but is not limited to providing properly trained sales representatives familiar with the Code and who are able to complete all necessary documentation in a timely and competent manner in compliance with the Code All companies

    Original URL path: http://southernillinois.edu/pres/guidelines/section37.html (2013-06-13)
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