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  • Committee on Student Scholastic Standing | Policies | Medical Education | University of Minnesota
    Two a time shall be set aside which students shall use for independent review of course material This time shall be followed by a scheduled period used for re examination of students with N grades There will be only one scheduled re examination offered for any Medical School course during any given year Students may not begin any Year Three clinical courses until they have completed all outstanding makeup examinations Grade Changes In clinical courses an N grade can be changed only by successful repetition and completion of the course in its entirety Passage of a re examination in a basic science course or accepted completion of a repeated clinical course shall result in a change of an N grade to an S grade but no higher regardless of the scores achieved Standards set for the re examination shall reflect the standards of the regular course examinations D Repeating Courses Years One and Two After taking the re examination s students who have not achieved a passing grade s may repeat the course s the following year The repeat of any Medical School course takes precedence over any other coursework includes attendance at all lectures and laboratory exercises and requires taking all examinations It is the student s responsibility in consultation with the Education Office to register and integrate the course into the schedule during the following year Students may not enroll in a full time class schedule if they have more than one N or I grade from the previous year Any student with an N or I grade in any First or Second year course will be required to get permission from the COSSS to enroll in or continue in any Year Three clinical courses A student is permitted to take a basic science course twice but is only permitted one reexamination in that course Failure to pass the basic science course the second time will result in a hearing for dismissal Years Three and Four Students who receive an N Failing grade in a clinical course will be required to appear before the COSSS to request permission to repeat that course Clinical courses include the physician and patient courses in Years One and Two and all courses in the Years Three and Four curriculum If permission to repeat the course is denied by the COSSS the student will be subject to a hearing for dismissal Students must complete a course once it has been started In the case of students who begin a rotation and cannot complete it during that period a grade of I Incomplete will be given This will be changed to a performance grade when the work is completed At the discretion of the Committee a student who has not completed a clinical rotation on schedule or who has failed to make satisfactory academic progress in completing the clinical curriculum within two years may be required to appear before the COSSS On that occasion the Committee will have a number of options including but not limited to Allowing the student to complete the course Granting a leave of absence or Recommending a hearing for dismissal E Course Failure Years One and Two Students who have failed two or more basic science courses including courses initally failed but later successfully remediated or repeated must appear before the COSSS or meet with a Committee representative who reports to the full Committee The Committee will then determine whether the student shall be Aallowed to take more classes but possibly at a reduced academic load Arequired to suspend academic progress in Medical School until specified conditions are met Agiven the opportunity to take re examinations Aplaced on academic probation or Asubject to a hearing for dismissal Clinical Courses Students who have failed a clinical course physician and patient courses in Years 1 and 2 and all courses in Years 3 and 4 must appear before the COSSS The Committee will determine whether the student shall be allowed to repeat the course required to suspend academic progress in Medical School until specified conditions are met laced on academic probation or subject to a hearing for dismissal If a student is granted permission to re take a course and fails the course again or fails any other clinical course a hearing for dismissal will be held III Decelerated Programs Requests for a decelerated program during the pre clinical years and extension of the clinical program beyond two years require approval of the COSSS Students must submit adequate reasons and or documentation in support of any request that will extend graduation beyond the traditional four years A student desiring an extended clinical program must submit a Delayed Graduation Request Form available in Education Office or a letter stating the reason for the request and a description of the proposed extension to the COSSS at least two months prior to the requested effective date The COSSS also may recommend or require a student with academic difficultlies or other problems to be placed on a decelerated program IV Academic Standing and Satisfactory Academic Progress Students are in good academic standing when they obtain a passing grade in each course in the curriculum and make satisfactory academic progress toward degree completion In order to make satisfactory academic progress students must adhere to the established Medical School schedule for degree completion within four years of the beginning date of enrollment including satisfactory completion of the established curriculum in each successive term The COSSS may modify this schedule by giving a student permission for a leave of absence part time status or other modified program Even with modifications approved by the COSSS students will be expected to complete Years One and Two curriculum and USMLE Step 1 within four years of the beginning date of enrollment and the Years Three and Four curriculum and USMLE Step 2 within a three year period not to exceed seven years total from the beginning date of enrollment with the exception of those enrolled in the MD PhD or other

    Original URL path: https://www.meded.umn.edu/policies/cosss_2010_tc.php (2014-11-22)
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  • COSSS | Policies | Medical Education | University of Minnesota
    campus The SSC provides a formal written report to the COSSS at the end of each year documenting status of all students enrolled on the Duluth campus Both Committees strive to assist students who are experiencing academic difficulty and to assure fairness to each student The Committees evaluate student performance based on the student s individual record taking into account the unique circumstance of each student s situation Student performance encompasses academic knowledge and clinical skills as well as development of the personal and professional attributes expected of a practicing physician Any student behavior that reflects on a student s qualifications or potential to become a competent and ethical professional will be within the jurisdiction of the appropriate scholastic standing Committee The Committee on Student Scholastic Standing COSSS The COSSS is a standing Committee of the Executive Faculty and reports to the Executive Faculty and the Faculty Assembly The Faculty Assembly was established by the Executive Faculty tenured and tenure track faculty and charged with responsibility for the academic affairs and internal policies of the school including entrance requirements curricula instruction examinations grading degrees and disciplinary matters The Faculty Assembly is composed of members of the various Medical School Departments with appointment designated as 94XX in the University Professorial ranks with the exception of volunteer community based faculty The responsibilities of the Committee on Student Scholastic Standing COSSS are to ensure that the students of the Medical School have met the requirements for awarding the M D degree to monitor each student s progress through Medical School and to ensure that the work of the Committee has been conducted properly providing fairness to each student These responsibilities are defined in the Constitution of the University of Minnesota Medical School pdf Article II Section B 2 and the Bylaws to the Constitution pdf Article I Section D 3 Composition of the COSSS The COSSS is composed of 15 faculty members broadly representing the basic science and clinical areas two student representatives one voting representative and one alternate and the following non voting ex officio members the Director of Student Support and the Lead Academic Advisor Faculty members are nominated by the Faculty Advisory Council Nominating Committee with the input of the COSSS and elected by the Faculty Advisory Council Each faculty member will serve a term of three years and may be re elected to serve additional terms Each student representative is selected by the Student Council in their second academic year for a two year term beginning in their third year of medical school Student representatives must be in good academic standing at the time of their appointment to the Committee and must remain in good standing throughout their tenure on the Committee Additional medical school administrative staff will attend all Committee meetings and record the Committee s actions An attorney from the Office of the General Counsel will be available to advise the COSSS as needed The Committee members will vote annually to elect a member to serve a

    Original URL path: https://www.meded.umn.edu/policies/cosss/cosss.php (2014-11-22)
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  • COSSS | Policies | Medical Education | University of Minnesota
    Medical School course takes precedence over any other coursework and requires taking all examinations unless a COSSS approved alternative arrangement has been made with the course director It is the student s responsibility in consultation with the Office for Medical Education to register and integrate the course into the schedule during the following year In instances where an individual retakes a basic science course both grades i e the original N and the subsequent P will be recorded on the student s transcript Any student with an N or I grade in any Year 1 or 2 course will not be eligible to begin Year 3 courses until successful completion of these courses A student is permitted to take a Year 1 or 2 course twice but is only permitted one re examination pending COSSS approval in that course Failure to pass the course the second time will trigger a hearing for dismissal B Completion of all Clinical Science Coursework All medical students are required to complete a minimum of 76 clinical credits in Years 3 and 4 in addition to the clinical course s in Years 1 and 2 1 Grading In Years 3 and 4 the grades used by the Medical School are as follows H Honors E Excellent S Satisfactory P Pass I Incomplete and N Failing An H represents outstanding achievement An E represents achievement that is significantly greater than the level required to satisfy course requirements but not judged to be at honors level An S represents achievement that satisfies the basic clinical course requirements a I Incomplete Grade An I Incomplete grade is given when work in a course has not been completed either through an excused absence from course activities or delay in completion of requirements as permitted by the Course Director The student should contact the Course Director to determine what is required to remove the Incomplete b N Failing Grade An N Failing grade is given after the final course examination when a student s performance in the course fails to meet the Medical School s minimum passing standards It may also be given when through an unexcused absence a student fails to meet course requirements N grades may also be assigned for failure to meet the Medical School s established standards of professionalism within a course c Grade Changes In clinical courses an N grade can be changed only by successful repetition and completion of the course Both grades will appear on the student transcript 2 Repeating Clinical Courses Students who receive an N Failing grade in a clinical course will be required to appear before the COSSS to request permission to repeat that course Clinical courses include Physician and Society Physician and Patient and or Essentials of Clinical Medicine and all required courses in the Years 3 and 4 curriculum Failure to receive permission to repeat the course from the COSSS is evidence of failure to make satisfactory academic progress and triggers a hearing for dismissal see VI Dismissal

    Original URL path: https://www.meded.umn.edu/policies/cosss/graduation.php (2014-11-22)
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  • COSSS | Policies | Medical Education | University of Minnesota
    Flexible MD Program includes a request for delay of graduation A student desiring a leave of absence must submit a completed and signed Request for Leave of Absence form available in the Office for Medical Education or letter stating the purpose for the leave and its anticipated duration to the COSSS at least two months prior to the requested effective date The Committee may also require a student to take such a leave If a decision regarding a leave of absence needs to be made prior to the next COSSS meeting the Chair may act of behalf of the Committee This decision will be reviewed at the next COSSS meeting Leaves are granted for a specific period of time Two months prior to the end of that period of time the student must either request permission to return from the leave or file for an extension If the student fails to contact the Committee when the leave expires the COSSS will hold a hearing for dismissal C Academic Progress and Performance Reviews The COSSS will review the academic performance of each student to assure that he she is making satisfactory academic progress The COSSS will request this information from the Basic Science and Clinical Course Directors and or the Director of Student Support Students experiencing performance difficulties may be required to appear before the COSSS or its subcommittee for further review D Basic Science or Clinical Course Failures Students who have failed any basic science or clinical course must appear before the COSSS or its subcommittee who will report to the full committee If a student is granted permission to re take a course and fails the course again or fails any other clinical or basic science course a hearing for dismissal will be held E Non Satisfactory Academic Progress

    Original URL path: https://www.meded.umn.edu/policies/cosss/referrals.php (2014-11-22)
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  • COSSS | Policies | Medical Education | University of Minnesota
    USMLE Students who experience academic difficulty will be required to appear before the COSSS At its discretion the Committee will then determine whether the student shall be 1 Allowed to continue academic progress without interruption 2 Allowed to continue academic progress at a reduced academic load 3 Required to suspend academic progress in Medical School until specified conditions are met 4 Given the opportunity to take re examinations if available 5 Complete defined remedial coursework 6 Placed on academic probation or 7 Subject to a hearing for dismissal B Non Satisfactory Academic Progress The Committee may subject students who have failed to make satisfactory academic progress to a number of options including but not limited to 1 Allowing the student to complete the currently enrolled course 2 Granting a leave of absence or 3 Recommending a hearing for dismissal C Behavioral Conduct Code or Professionalism Violations The Committee may subject students who have violated the University of Minnesota Student Conduct Code pdf Medical Student Professionalism Code or the Statement of Intellectual Responsibility to a number of options including but not limited to 1 Allowing the student to continue academic progress without interruption 2 Requiring that certain conditions be met to

    Original URL path: https://www.meded.umn.edu/policies/cosss/decisions.php (2014-11-22)
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  • COSSS | Policies | Medical Education | University of Minnesota
    An important function of the COSSS is to help the student attain satisfactory academic performance If a student has received a failing grade N or an incomplete grade I in any basic or clinical course or has failed the USMLE Step 1 or Step 2CK or Step 2 CS once the student is notified by letter from the Director of Student Support and placed on At Risk status The student may be required to meet with the COSSS Note that students placed on At Risk status are no longer in good academic standing Students on At Risk status who experience further academic difficulties may be placed on Academic Probation or be subject to a hearing for dismissal Students with a grade of N in a basic science or clinical course must appear before the COSSS to receive permission to take a re examination or to repeat the course Students who successfully pass the course through re examination or by repeating the course return to good academic standing Failure to pass the course on re examination or by repeating the course will result in the student being placed on Academic Probation see below 2 Academic Probation and will trigger a hearing for dismissal In certain cases the COSSS may determine the circumstances surrounding a course failure are of sufficient concern to justify placing the student on Academic Probation see below 2 Academic Probation Any student who has questions concerning overall academic progress in Medical School is encouraged to make an appointment to discuss the matter with the Director of Student Support Students may also be placed on At Risk status by the COSSS if in the Committee s judgment the student is not demonstrating progress on an approved decelerated schedule Academic Probation Students with continuing and or more serious academic deficiencies

    Original URL path: https://www.meded.umn.edu/policies/cosss/academic_standing.php (2014-11-22)
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  • COSSS | Policies | Medical Education | University of Minnesota
    Conduct Code or Professionalism Violations A student will be subject to COSSS recommendations sanctions or dismissal for the following behaviors a Conduct which violates any of these behavior codes University of Minnesota Student Conduct Code pdf Medical Student Professionalism Code or the Statement of Intellectual Responsibility policies rules of affiliated sites which apply to students in a clinical experience b Conduct which violates behavioral and or ethical standards of the medical profession disrupts the operations of the University Medical School or clinical training sites or disregards the rights or welfare of patients fellow students Medical School clinical staff or other individuals c Unlawful conduct or improper behavior within or outside the University of Minnesota community which impairs the student s capacity to function as a medical student prospective physician B Procedures for Hearing to Consider Dismissal 1 While considering dismissal the COSSS will be guided by considerations of fairness to the student and other persons involved Any student subject to a formal hearing to consider dismissal will be given the opportunity to be present before the COSSS and the hearing will be recorded An oral recording of the hearing will be available to the student within thirty 30 days from the date of the hearing 2 Students will be sent written notice of such a hearing at least ten 10 days before the hearing date The notice will include a statement of the grounds for possible dismissal 3 The COSSS will consider as evidence in a case all material contained in the student s file in the Office for Medical Education grades and examination scores documents submitted at the hearing and the statements of all witnesses appearing before the COSSS 4 Students who are the subject to a hearing may a Examine their student file prior to or at the hearing b Examine witnesses appearing before the COSSS and present their own statement and or the statements of their witnesses c Have an advisor appear at the hearing The advisor may be a faculty member fellow student attorney or any other person If students intend to have an advisor present they must notify the COSSS of the advisor s name and status two days prior to the scheduled hearing date 5 A quorum of 2 3 of voting members must be present to conduct the hearing At the beginning of the hearing students have the right to challenge any member of the COSSS whose objectivity they feel is in question Likewise COSSS members are permitted to voluntarily remove themselves from a hearing The COSSS will rule on all challenges 6 All witnesses will be advised that the proceedings will be recorded 7 In an executive session after the hearing the COSSS members hearing the evidence will reach a decision by simple majority vote 8 For students subject to a dismissal hearing on academic grounds the COSSS may a Continue the student s present enrollment in the curriculum on either a full time or part time basis b Place the student

    Original URL path: https://www.meded.umn.edu/policies/cosss/dismissal.php (2014-11-22)
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  • COSSS | Policies | Medical Education | University of Minnesota
    a standard monitoring plan developed by the Medical School This monitoring information does not become a permanent part of the student s file unless the student violates the plan If this occurs the student must meet with the Director of Student Support and or the COSSS chair who will determine whether the student is required to appear before COSSS When a student appears before the COSSS based either on academic deficiencies or alleged behavioral violations the Committee may recommend evaluation and or counseling for the student if it determines that personal medical or emotional difficulties have contributed to the student s situation The student s progress in addressing these difficulties may be a factor in the Committee s decision regarding the student s status in the Medical School If a student with academic deficiencies or behavioral violations is placed on a mandatory leave of absence the student may be required to demonstrate progress in treatment or counseling as a condition of re entry into the Medical School and continuing student status The student s provider must provide a letter to COSSS certifying that the student is ready to re enter medical school Any evaluation or treatment information transmitted to the

    Original URL path: https://www.meded.umn.edu/policies/cosss/student_problems.php (2014-11-22)
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