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  • Fiscal Operations | PennDesign
    if they have been lost or should they forget to keep their copy it is expected the individual seeking reimbursement will reach out to the vendor and request a new itemized receipt to be emailed to them Studio Travel Studio Travel Best Practices Doc Release Form Doc BOA Decision Chart Eligible BOA Document Global Activities Registry Register Your Trip Vehicle Rentals Rental Vehicles please visit before you rent Other Ground Transportation Ground Transportation Overview Purchase Orders About the Purchase Order Purchase Order Guide for Vendors Supplier Selection Guide Request to Add Supplier Commodity Matrix Competitive Bidding Guidelines The guide above applies to those with BEN Requisition The BEN Financials Commodity Matrix was developed to help University faculty and staff determine the appropriate buying method and budget object code for purchases of most commonly ordered equipment supplies and services from external suppliers Vendor Payments to Individuals There are a variety of scenarios you may come across when requesting payment to a vendor This section will attempt to clarify the procedure to follow and necessary documents to collect for a few of the most common As always if you do not see the information you seek here or are still unclear on the process please contact us at 215 573 3456 Independent Contractors Overview Independent Contractors Consultants Guide Employee v Independent Contractor Forms Documents for US Citizens PDA Non Affiliate Form to be filled out by department Invoice Copy of the event announcement invitation offer letter or other documentation describing activity if Lecture Fee C 12 Independent Contractor Form W 9 Please note that travel involved should be rolled into the Independent Contractors fee structure and these fees should be discussed with the department prior to agreement of services Independent Contractors are only required to submit a W 9 and C 12 once per calendar year Once they have a supplier number for the year you may supply the information on the PDA Non Affiliate Form Please provide short memo indicating paperwork on file for subsequent payments Forms Documents for International Citizens Completing Work in States PDA Foreign Non Affiliate Form to be filled out by department Invoice Copy of the event announcement invitation offer letter or other documentation describing activity if Lecture Fee C 12 Independent Contractor Form W 8BEN Foreign National Information Form FNIF Copy of Visa Copy of Passport Copy of I 94 If J 1 you will need an authorization letter from sponsoring institution and a copy of Form DS 2019 PLEASE VISIT THE VISA MATRIX DOC BEFORE UTILIZING SERVICES FOR RULES AND RESTRICTIONS NOT ALL VISAS ALLOW FOR INDIVIDUALS TO COMPLETE WORK WHILE VISITING THE STATES If the individual resides in a country that has a tax treaty with the United States they should discuss this before the agreement is made so that any additional forms that need to be signed can be acquired Please note that travel involved should be rolled into the Independent Contractors fee structure and these fees should be discussed with the department

    Original URL path: http://www.design.upenn.edu/fiscal-operations (2015-10-17)
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  • Payroll and Human Resources | PennDesign
    ii Posting a Position iii Offer Letter Templates External Hire External Hire on Grant Limited Service Regular Part Time Internal Transfer Internal Transfer on Grant iv You are encouraged to visit the official University Human Resource site at https www hr upenn edu pennbenefits to view the entire range of benefits Penn has to offer Once you obtain a PennKey ID and password you ll be granted full access under HR s Faculty Staff Retires tab to cost compare plans Paystubs and Tax Forms i The U Penn portal contains important links to your information Including your paystub W2 tax information and other financial information you need as a member of the Penn community You will need your PennKey and password to access this information ii Tax Treaties Monthly paid International employees may be eligible for a tax treaty It is your responsibility to contact the Tax and international operations office to check on your tax treaty eligibility iii Viewing your Paystub Go to the U Penn portal On the left side under My Pay select the first option My Pay Then log in with your Penn key and password This will then bring up your current pay stub Use the drop down menu Issue Date to view your past paystubs iv Accessing your W2 tax form W2 s are available online for your convenience you will just need your Penn Key and Password Go to the U Penn portal and select My Tax Info Then it will ask you to log in with your Penn Key and password verify your DOB and the last four digits of your SSN Next it will bring you to a page that will have your W2 s from 2012 and prior underneath that it says Click here for W 2 information for tax years 2013 and later Once you click that it will bring you to the ADP website which will have your current W2 s Time Reporting i Weekly Students please submit weekly hours to pdpay design upenn edu using Student worker template Weekly Paid Staff member s timesheet Additional Compensation i The Additional Pay process is necessary for Full time Faculty and Staff members who are receiving payments for work done outside of their required duties To request an additional pay supervisors will need to submit this form to pdpay design upenn edu ii Additional pays require at least 7 days going through the approval process For additional pay deadlines please refer to http www finance upenn edu comptroller accounting closingsch payroll NOTE Before committing to any activity outside of normal working duties a employees are required to secure written approval from his her supervisor Approval must be sought for any commitment outside the employee s normal job duties for which the employee would receive compensations including but not limited to consulting and teaching outside of the School of Design Click here to view the full PennDesign Additional Compensation policy Hiring Matrix for Grants and Contracts View the Hiring Matrix HR

    Original URL path: http://www.design.upenn.edu/payroll-and-human-resources (2015-10-17)
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  • Grants and Contracts | PennDesign
    the School of Design Faculty The Office of Grants and Contracts provides support and enables the research mission of the School of Design for strategic planning initiatives to significantly expand the level of extramural support for research and service related activities Ensures compliance with sponsors and University expectation for managing sponsored program funds Serve as a resource for the School of Design regarding sponsor policies and federal regulations Provides assistance in developing proposals to outside funding agencies Provides training in pre and post award grants management Provides oversight management of sponsored programs Links to Funding Opportunities Internal Funding Opportunities for Faculty Office of the Vice Provost Limited Applications Penn s University Research Foundation URF Pilot and Seed Grants Provost Interdisciplinary Seminar Fund Penn Research Portal External Funding Opportunities for Faculty Federal Agencies Centers for Disease Control CDC Federal Register Health and Human Services HHS Grants Funding National Science Foundation NSF Office of Naval Research ONR Selected Non Federal Agencies and Foundations Andrew W Mellon Foundation Dwight David Eisenhower Transportation Fellowship Program John D Catherine T MacArthur Foundation Leeway Foundation National Endowment for the Arts National Endowment for the Humanities Pew Charitable Trusts Robert Wood Johnson Foundation The Philadelphia Foundation William Penn Foundation Searchable Databases Catalog of Federal Domestic Assistance U S Department of Health Human Services HHS Grants Gov Grants Advisor Plus An on line information service for grant persons and faculty in higher education Foundation Center FBO gov A place to search monitor and retrieve opportunities solicited by the entire Federal contracting community Funding Alert Services National Science Foundation SMARTS Policies Submission Guidelines Submission Guidelines Pre proposal Questionnaire and Checklist Sponsored Research and External Consulting Submission Guidelines Policies Compliance Compliance Presentation Circular A21 Policy for Effort Reporting Policy for Patent and Tangible Research Property Policy for Unallowable Costs on

    Original URL path: http://www.design.upenn.edu/grants-and-contracts (2015-10-17)
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  • Alumni Relations - Events | PennDesign
    Graduate Students Current Doctoral Students Faculty and Staff Alumni Search form Search About Alumni Events Alumni Profiles Alumni Association Career Resources Share Share via Email Alumni Calendar beginning 10 17 2015 Filter All Event Types Event Conference Exhibition Lecture Screening Symposium Community Convening Public Event Admissions Event Date E g 2015 10 17 link 2015 PennDesign ASLA Alumni Reception Upcoming Event 11 07 15 link Support PennDesign Your contribution positively

    Original URL path: http://www.design.upenn.edu/alumni/events (2015-10-17)
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  • Regional Chapters | PennDesign
    in touch with your local regional chapter PennDesign Beijing Zhen Zhang MArch 00 PennDesign Boston Erika Johnson MCP 03 Leah Whiteside MCP 13 Matt Moran MCP 13 Contact pdaaboston gmail com PennDesign Chicago Grace Rappe MArch 91 PennDesign Denver Colorado Wyoming Tyler Pollesch MCP 06 PennDesign DC we are searching for new Chapter Co Directors PennDesign Florida Miami Felipe Diez MLA 98 MArch 99 PennDesign London Marci Song MArch 99 PennDesign Los Angeles Thomas Jansen C 11 MArch 14 Eric Wong MArch 14 PennDesign New York Bridget Dugan MCP 87 Contact penndesignny gmail com PennDesign San Francisco Jennifer Hagan MCP 01 Charley Curran MArch 01 PennDesign Seattle we are searching for new Chapter Co Directors PennDesign Taipei now forming Chao Wen Chen MArch 00 MCP 00 Send an email to pdalumni design upenn edu to get in touch with your local regional chapter Want to be connected To join the listserv for your region enter your preferred email address on your alumni record and verify your street address via Penn s Online Community We send regional emails based on the preferred street address on your record Want to find classmates in your area Connect with PennDesign classmates via Penn s

    Original URL path: http://www.design.upenn.edu/regional-chapters (2015-10-17)
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  • Alumni Association | PennDesign
    departments and their friends by offering counsel to its leadership by assisting with fundraising on its behalf and by connecting alumni from its various departments with the professional disciplines which its graduates profess In the professional realm alumni can continue to experience the great opportunity of PennDesign s outstanding resources Having recently started new regional chapters in London Los Angeles and Boston we are connected on an international scale just visit our LinkedIn page to discover peers and future colleagues from all over the world As our social media efforts grow we urge you to participate as so many others have by joining our Facebook page and following us on Twitter and Vimeo To keep our connections strong please keep us updated on your contact information and consider joining one of our regional chapters Regional chapters offer many networking and professional development opportunities throughout the year We hope to see you at a PDAA event soon PennDesign Alumni Association 2014 2015 Board of Directors Dorothy Daly AICP MLA 98 President Stuart Mardeusz C 90 M Arch 95 Vice President Mark Kocent C 82 MCP 91 Treasurer Julie L Scott RA M Arch 97 Secretary Marcus W Acheson C 94 M

    Original URL path: http://www.design.upenn.edu/alumni/association (2015-10-17)
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  • Alumni Relations - Profiles | PennDesign
    Students Current Doctoral Students Faculty and Staff Alumni Search form Search About Alumni Events Alumni Profiles Alumni Association Career Resources Share Share via Email Alumni Department Directory View all PennDesign people All Department Faculty Standing Faculty Associated Faculty Leadership Lecturers Visiting Faculty Staff Leadership Alumni All Students Undergraduates Graduates PhD Candidates Search link Christine Beckman MS HSPV 13 Development Alumni Relations Design Engineer link link Janhavi Chandra Development Alumni Relations Associate Director of Development and Alumni Relations link Richard Fitzgerald Development Alumni Relations Associate Dean for External Affairs link Erika Lindsey MCP 10 Development Alumni Relations Policy Advisor The Mayor s Office of Long Term Planning and link link Mary Ellen Mark Undergraduate Fine Arts FA 62 ASC 64 Hon 94 link link Melissa Marshall Development Alumni Relations Coordinator link Andrew McConnico MLA 12 Development Alumni Relations Landscape Designer OLIN link link Alyssa Olson Development Alumni Relations Dual MLA MAR Alumna link Lea Oxenhandler MArch 12 Development Alumni Relations Architectural Designer at Kieran Timberlake link Chris Reed MLA 95 Development Alumni Relations Principal Stoss Landscape Urbanism link link Michael Smith Development Alumni Relations MLA Alumnus link Leigh Van Duzer Development Alumni Relations Alumna MFA 10 link Support PennDesign Your contribution

    Original URL path: http://www.design.upenn.edu/alumni/people (2015-10-17)
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  • Support PennDesign | PennDesign
    friends allows our talented and inspiring students to gain the knowledge necessary to shape the future of our communities cities and the world We invite you to join us in investing in the future of design there are many ways to get involved How to Give Online Giving Click here to make a secure recurring or one time gift Give by Mail By sending your check and this form made payable to the Trustees of the University of Pennsylvania to Office of Development and Alumni Relations University of Pennsylvania School of Design 102 Meyerson Hall 210 S 34th Street Philadelphia PA 19104 Give or Pledge by Phone Call 215 746 8323 to give your gift or to make a pledge For more information on how to support PennDesign please call the Office of Development at 215 746 8323 Volunteer Get involved with the PennDesign Alumni Association Support the Annual Fund Did you know that 100 of your gift to the PennDesign Annual Fund goes toward providing fellowships and financial aid for current students By allocating all Annual Fund gifts to financial support we ensure that the most promising future designers and artists regardless of their current financial circumstances can study

    Original URL path: http://www.design.upenn.edu/support-penndesign (2015-10-17)
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