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  • The University of Southern Mississippi Libraries | Home
    Access RDA other national standards and local cataloging policies Of specific note Oral History Cataloging Manual calls for all materials related to an oral history interview to be described in a single bibliographic record Rule 1 1 page 14 Longstanding cataloging policy of University Libraries calls for separate bibliographic records for different formats of materials though some exceptions have been made We will continue to maintain this policy of individual bibliographic records for different formats See Cataloging Decisions below All newly created bibliographic records will be RDA compliant conforming to University Libraries adoption and implementation of RDA during 2013 Existing bibliographic records AACR2R compliant will not be converted to RDA in keeping with University Libraries cataloging policy Print transcripts of oral histories have been cataloged for many years as have electronic versions of the transcripts During August 2014 limited updates were made to existing print format records to eliminate URLs to Web pages no longer available Electronic transcripts of oral histories were earlier on HTML Web pages and more than 200 of these were cataloged These resources were later replaced by pdf files attached to metadata records in Digital Collections and the Web pages are no longer available During September 2014 selected updates were made to all electronic format oral history records in the library catalog and in OCLC to prepare for project work Digitization of Sound Recordings Materials included in this grant project are 450 500 sound recordings of oral history interviews related to the civil rights movement in Mississippi Sound recordings will be converted to digital sound files mp3 and an audio log will be created for each COH staff will listen to the recordings and make notes of sections of topical content COH staff will create metadata in an established form and to a standard provided to

    Original URL path: http://www.lib.usm.edu/techserv/cat/projects/ohsoundrec_overview.html (2016-02-17)
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  • The University of Southern Mississippi Libraries | Home
    Status Uploaded Ready for cataloging work HOLD Not ready for work wait on this one Uploaded 1995 version There is more than one oral history for this interviewee identify the right one in the catalog Old Item Not needed by Cataloging Hide this column do not delete New Item Yes there is a new metadata record Hide this column do not delete New URL Link to the new metadata record for 856 in pdf and audio bib records also OCLC Columns to be added by Cataloging Time Duration individual times of audio files added and converted to hours minutes for addition to 300 field in new audio bib records Text KB Size of pdf file for possible addition to 300 field for existing and new pdf format bib records Print Bib Record 1 Catalog Millennium record number edited 2 OCLC WorldCat control number edited PDF Bib Record 1 Catalog Millennium record number edited 2 OCLC WorldCat control number edited Audio Bib Record 1 Catalog Millennium record number edited 2 OCLC WorldCat control number edited Completion Data Enter initials and date when this title is complete lkg 09 16 2014 Expectations of Complexity Early spreadsheets will have many oral histories that we have already cataloged in print format and also online These may be the easier ones to complete Later groups will have oral histories that may have been cataloged in one format and not the other If we have cataloged the print only but the metadata record has pdf and audio we will catalog the pdf and then the audio two new bib records These will still be fairly easy since the intellectual work has been done no further subject cataloging will need to be done Expect also to see some oral histories that were never transcribed For audio only attached to a metadata record we will create one bib record and will have only the audio log and the recording itself on which to base the subject cataloging These will be the most time consuming records If these metadata records also have a pdf transcript we will catalog it in a separate bib record online procedures Cataloging Decisions Two electronic bib records not one Significant time and thought were given to the question of whether the pdf version of an oral history transcript and the audio file s produced from the recordings could be properly thought of as one format they are both electronic and appropriately combined onto one bibliographic record given that they would be attached to one metadata record in ContentDM Ultimately that decision was No The pdf transcript and audio file s will be considered as individual electronic formats for the purposes of cataloging in keeping with University Libraries policy and we will have two bibliographic records with the same link to one metadata record if we have both pdf and audio resources in ContentDM Some of the reasoning is given below There is no compelling reason to set aside the University Libraries cataloging policy Decisions

    Original URL path: http://www.lib.usm.edu/techserv/cat/projects/ohsoundrec_overview/ohsoundrec_procedures.html (2016-02-17)
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  • The University of Southern Mississippi Libraries | Home
    See the title via the Transcript link 245 13 An oral history with Sandra Adickes 245 13 An interview with Honorable Charles Evers Title Metadata record titles do not have the initial article Enter the title for the audio format record as it is shown on the metadata record Verify title as entered in the spreadsheet 245 10 Oral history with Sandra Adickes 245 10 Interview with Honorable Charles Evers Remove hyperlinks from URLs in the spreadsheet if this is helpful Hyperlinks can interfere with copy paste functions When editing existing records for print and or pdf format transcripts copy paste the Millennium record number to the spreadsheet as well as the OCLC control number After creation and export of audio bib records copy paste the new Millennium record numbers and OCLC control numbers to the spreadsheet for recordkeeping purposes Print Format Bibliographic Records Determine if there is a print format record for the same oral history interview that is on the spreadsheet Be alert to whether an interviewee gave more than one interview Determine what edits are needed Edit existing print format record in the catalog and in OCLC Make these changes as necessary TBA PDF Format Bibliographic Records Determine if there is a PDF format record for the same oral history interview that is on the spreadsheet Determine what edits are needed Edit existing pdf format record in the catalog and in OCLC Make these changes as necessary TBA If a pdf format record does not exist but there is a pdf transcript attached to a metadata record catalog that in OCLC and export it to the library catalog Derive it based on the print record If the print format has never been cataloged create a pdf format record that would be based on the print Audio Format Bibliographic Records Create new audio format records Use the workform as a guide or derive Copy paste information when possible Upload to OCLC and export to the catalog ContentDM Metadata Records Edit metadata records with information such as subject headings geographic coverage dates etc Upload records from the Content DM Project Client project file to be reviewed by the supervisor Edits made are seen in the public view after review and the database is reindexed Recordkeeping Record tallies Tally one for each bibliographic record exported from OCLC to the library catalog Tally one for each new original bibliographic record created in Connexion and uploaded to OCLC Tally one for each bibliographic record edited that is already in the library catalog Do not count multiple edits to a bib record tally one Tally one for each item record edited that is already in the library catalog Do not count multiple edits to an item record tally one Maintain a log sheet in the Dropbox folder with the status of each group and when it has been completed When a spreadsheet is fully complete rename the file to add Complete to the end of the file name From Group 1 from Digi

    Original URL path: http://www.lib.usm.edu/techserv/cat/projects/ohsoundrec_overview/ohsoundrec_workflow.html (2016-02-17)
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  • University of Southern Mississippi Libraries
    Laboratory GCRL Ocean Springs MS campus The Library provides technical information for the research staff resident faculty and students and visitors Included are files of abstracts and reprints books and journals expedition reports dissertations and reference works Special book collections support the academic program of the Laboratory The Gunter Library is a unique resource designed to support research education and service in the marine sciences The library was begun on

    Original URL path: http://www.lib.usm.edu/about_us/libraries_collections/gunter/about.html (2016-02-17)
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  • University of Southern Mississippi Libraries
    subject areas include botany environmental and analytical chemistry invertebrate and systematic zoology geology toxicology fisheries research and management aquaculture parasitology microbiology ichthyology oceanography marine ecology and conservation The holdings of the library number over 30 000 volumes Over 1 400 serial titles are in the collection with more than 300 currently received by subscription gift and exchange The collection also contains reprints expedition reports theses and dissertations Sea Grant EPA

    Original URL path: http://www.lib.usm.edu/about_us/libraries_collections/gunter/collections.html (2016-02-17)
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  • University of Southern Mississippi Libraries
    of the librarian or the faculty and future expansion was not a major consideration at the time In 1956 the library reached its proposed capacity as the 75 000th book was added Dr W D McCain the newly chosen president of what was now known as Mississippi Southern College asked the legislature for 1 million for a new library The legislature awarded 700 000 Begun in 1959 the library was completed at a cost of 855 000 in time for the celebration of the 50th anniversary of the founding of the college The structure was built to accommodate expansion It was built to accommodate 200 000 volumes and could seat more than 700 students at a time This structure is still a part of Cook Library containing the Technical Services and Systems departments the library lounge the mailroom a conference room and portions of the reference and government documents collections Miss Roberts again supervised the transfer of over 100 000 books to the new library It took place during the summer fall break and not a single day s library service was lost Miss Roberts retired in 1962 and was replaced by Dr Warren F Tracy serving as librarian and chairman of the Department of Library Science He was present when a new addition to the library was completed in 1968 making it the largest building on campus under one roof The addition doubled the seating and shelving capacity of the library The 1968 addition now houses the microforms periodicals materials and the Reading Room renamed 2nd Floor South Dec 15 2008 many group studies and study carrels and the continuation of the reference and government documents collections In the mid 1990 s a massive construction and renovation project took place at Cook Library The present two story library contained asbestos that had to be removed On the north side of the two story structure a 13 million five story addition to the library was built The project was completed in 1996 The William David McCain Library and Archives buiding was built just south of Cook Library in 1976 It houses the University s archives and special collections such as the Mississippiana Collection the de Grummond Children s Literature Collection and oral history transcripts among many other items The Curriculum Materials Center was established in 1965 by the College of Education and Psychology It was renamed the Gunn Educational Materials Center on April 23 1988 in honor of Dr Eric McCoy Gunn former dean of Education and Psychology The Gunn Materials Center is currently in the Cook main library and has been returned to its original name Cox Library Media Center and Curriculum Lab The Gulf Coast Library was originally housed in the Cox Library building at the Southern Miss Gulf Park campus The Cox Library building was formerly an art studio built in 1923 USM acquired the former two year liberal arts Gulf Park College for Women in 1972 The Cox Library was dedicated in 1975 in honor of

    Original URL path: http://www.lib.usm.edu/about_us/libraries_collections/cook_library/history1.html (2016-02-17)
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  • University of Southern Mississippi Libraries
    available on the first and second floors while library collections are housed on all five floors of the building Some non library services are also located inside the Cook Library building Read the Welcome to Cook Library guide to quickly get started using Cook Library or use the links below to find more detailed information First Floor lobby area Circulation Room 101 Course Reserves Room 101 Cook Library Art Gallery Room 105A Vending machines Room 104 iTech Help Desk Room 103 Starbucks Room 105 First Floor Learning Commons Services Research Services provides information and research assistance for using library resources and services iTech Learning Commons Support provides technical support for public computing in Cook Library Speaking Center Room 117 Writing Center Room 112 Commons Gallery southwest corner of Learning Commons First Floor Learning Commons Collections Current periodicals includes recent issues of journals magazines newsletters etc Curriculum Materials Center or CMC Room 109J Reference materials includes dictionaries encyclopedias and similar resources Second Floor Services Administration Room 202 Interlibrary Loan Room 209 Media listening and viewing equipment Room 209 Microform viewing scanning and printing equipment Room 209 School of Library and Information Science Room 206 Technical Services Room 210 including acquisitions cataloging

    Original URL path: http://www.lib.usm.edu/about_us/libraries_collections/cook_library.html (2016-02-17)
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  • University of Southern Mississippi Libraries
    Printing Office GPO The University of Southern Mississippi Libraries are one of eleven Federal Depository Libraries located throughout the state of Mississippi As a Selective Depository the library receives roughly half of the government publications distributed by the GPO Some of these publications are distributed in microform University Library s Government Documents Policies Public Service Policy for Electronic Formats Internet Use Policy Depository Access Policy Finding Government Document Resources To

    Original URL path: http://www.lib.usm.edu/about_us/libraries_collections/cook_library/government_documents1.html (2016-02-17)
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