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  • Using the RMCDS Case Search Program
    entered In the box labeled Enter Name type in the name for which you want to search To do a search on last name only type in the last name i e SMITH To search for last name and the first letter of the first name type in the last name followed by a comma followed by the first letter of the last name i e SMITH J To search for last name and first name type in the last name followed by a comma followed by the first name i e SMITH JOHN There is also the ability to search for names of people born in a certain month to do this you would type in the last name and then the numeric month with no space i e SMITH08 this will search for all SMITH born in August Once the name is entered in the Enter Name box click on Search button Alt S to start the search The search results will appear in the table below To open a case from the results table double click on the patient name That case will open in the abstract program For help on using the Abstract program click here Other Searches Searching for a case using any of the other options at the top of the Case Search window is similar to using the Name search Select the search option by clicking on the radio button next to it Notice that the label and help prompt by the data input text box changes when you select different options For example clicking on Acc will change the label of the text box to Enter Accession and the help prompt will come up ex 199200143 No Sequence After any search double clicking on the name of the patient will open that case into the abstract program To refresh the current list of cases for a given criteria click on the button labeled Refresh This is useful if you are modifying cases from a set of search results and you then want to update the list after changing a case or two To generate a new search simply enter the new criteria and click Search To leave the Case Search program and close the window click on the Exi t button What to keep in mind when using the various search options Acc Do not add the sequence number on for the search use only the Accession Number Name Select whether you want Soundex or Exact Name search Enter last name first Enter a comma between last and first name Birth Date Do not add any delimiters to the birth date use only numbers in MMDDYYYY format i e use 07251934 not 07 25 1934 Deleted Use the same as Name search This option will only search through those cases that have been marked as deleted Deleted names can only be searched by Patient Name Chart Type in the Chart number SSN Type in the Social Security Number without any dashes i

    Original URL path: http://rmcds1.med.utah.edu/Documentation/fords/Abstract/CaseSearch.htm (2015-11-02)
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  • Compater Two Abstracts in RMCDS
    open the Compare 2 Abstracts side by side window Type in the accession and sequence numbers for the two cases in the boxes labeled First ACC Seq and Second ACC Seq After the Accession numbers have been entered click on Run The Comparison of Two Cases window will appear This window lists the fields that are different between the two cases that are being compared Note Fields that have the same value in both abstracts are not displayed This screen displays the Field name the Page in the abstract screen where that Field is located and the data for the two abstracts being compared In the example shown a sequence 00 is being compared to a sequence 02 The two cases are for the same patient with multiple primaries Notice that for the first primary our patient John Doe was at Reporting Hospital 801 but for the second primary Reporting Hospital 002 is listed The Type of Reporting Source fields are different Notice also that the addresses are different The patient could have moved but this discrepancy could also be the result of of typographical error The Compare Two Abstracts program can help you find these differences quickly Screen The

    Original URL path: http://rmcds1.med.utah.edu/Documentation/fords/Abstract/Compare.htm (2015-11-02)
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  • Create A New Subset
    to the Add Item button The next step in the data item selection is choosing a valid range of codes for this Item to include in your subset This is done by using the Min and max buttons To select Maximum and Minimum values for the Item selected you can simply type them in if you know them already or you can search for them by clicking on the Help Min and Help Max buttons Clicking on one of these buttons will bring up a lookup screen similar to on of the following o r Some fields will have all the valid codes listed as in the Lookup window for SEX Other fields are too extensive to list all of the valid codes such as primary site For these fields there is a Find feature In the box provided type in part of the name that you would like to search for For example if you wanted to find the values for LUNG you would type LUNG in the text line and then click on Find This will bring up all valid codes for site Lung Double click on the corresponding code number to select that value The lookup window will close and you will return to the Create a Subset Window You can use this same procedure for both the Min and Max values Once the Item Min and Max are entered click on the Add item button The selected variable will be added to the Selection Table in the center of the Create a Subset window You can continue adding items until you have the criteria you want for you subset The last method for searching for an Item number is to use the tree structure to the right of the window For example if you wanted to select primary site you would first click on the symbol next to Cancer Identification then double click on Primary Site Notice that when you double click on Primary Site the Item is filled in for you in the Create a Subset Window Select the Min and Max values using the Help Min and Help Max buttons as described above Additional Options There are additional options that can be used in criteria selection You can Exclude certain items from your pull off or combine items together for your subset by clicking the check boxes above the criteria list box You also have the option to include Deleted cases in your pull off or you can include Deleted ONLY in your subset To use one of these options put a check in the appropriate box after you have selected the Item but before you click the Add Item button If you want to modify a field criteria after it has been added to the Selection Table double click on the corresponding Item This will bring up a Change values for pull off window In this window you have the options to change the values entered in Item Min and Max Also you

    Original URL path: http://rmcds1.med.utah.edu/Documentation/fords/Subsets/NewSubset.htm (2015-11-02)
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  • Sort an Existing Subset in RMCDS
    sort For example if you sorted a subset by patient name and had 6 different patients with the name of JOHN SMITH you could use the Minor Item to sort the JOHN SMITH entries by Accession number or birthday or whatever you wanted The SubMinor Item is used to order cases that have the same values after the Major Item and Minor Item sort For example if you sorting a subset with a Major item number as SEX males and females grouped separately and the Minor Item as PATIENT NAME then you still might have multiple patients by the same name grouped together You could use the SubMinor Item to sort them by DATE OF DIAGNOSIS or ACCESSION NUMBER Entering the Item s If you know the Item for the variable by which you want to search you can type it into the appropriate box for Major Minor or SubMinor Item If you need to look up the Item then put the cursor in the box for the item you want to enter and click on the Search button The Search for data items window will open Type in a word to find item numbers that match and click on the Find button From the list that appears click on the NAACCR The Search window will close and the Item will appear in the box on the Sort a Subset Window You can also choose items from the selection tree at the bottom of the window Continue the same way to add Minor and SubMinor sort items Make sure you put the cursor in the box you want to fill before clicking the Search button or before selecting from the tree After you have designated the sort Item s you will need to enter the name of the subset that

    Original URL path: http://rmcds1.med.utah.edu/Documentation/fords/Subsets/SortSubset.htm (2015-11-02)
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  • Hand Pick a Subset in RMCDS
    subset click on the radio button next to Create a new subset and then enter a name for the subset in the box labeled Subset To add cases to an already existing subset click the radio button next to Append on to an existing subset enter the name of the subset you want to append to in the box labeled Subset and click on the Import Subset button The cases that are in the existing subset will then appear in the selection table Adding Cases To add cases to the Hand Picked subset type in the ACCESSION NUMBER and SEQUENCE into the box labeled Acc Seq After you have typed in the accession and sequence number click on the Add Case button The case will be added to the Selection Table Continue adding cases to the Selection Table until you have entered all the cases you want for this subset If you want to remove a case from the Selection table double click on the Acc Seq for that case A box will open asking if you want to remove this case from the subset To remove this case put a check in the REMOVE this case box and click

    Original URL path: http://rmcds1.med.utah.edu/Documentation/fords/Subsets/HandPick.htm (2015-11-02)
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  • Combine Multiple Subsets in RMCDS
    enter the name of the destination subset A new subset by this name will be created containing all cases from each subset that you combine to it In the box labeled 1 Subset to be combined to above subset Enter the name of the first subset that you would like to add to your destination subset You can click on the Browse button to select an existing subset from a list instead of typing the name in It is possible for a case to be in more than one subset If you wish to have any possible duplicate case occurrence removed leaving only one occurrence of each case in the final subset check the box labeled Remove Duplicate Cases Click on the Combine button to merge the two subsets After the two subsets have been combined you will see a message window indicating the names of the two subsets that were combined and the number of duplicate cases that were removed Click on OK to close this message window and return to the Combine Subsets window Notice that the second box now has the label 2 Subset to be combined to above subset Continue to enter the names of the

    Original URL path: http://rmcds1.med.utah.edu/Documentation/fords/Subsets/CombineSubset.htm (2015-11-02)
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  • Display / Delete Subset Files in RMCDS
    are no longer needed The display delete feature allows you to view the file names and remove any that are unwanted To begin click on Subsets Display Delete Files This will bring up a window labeled Display Subset Pull off Files The window appears as if it is asking you to save a file however it allows you to view all of the subset files currently on your computer This window also allows for file renaming and deleting To delete a file simply highlight the file you want to remove by left clicking on it once and press the Delete key on your keyboard You will get a message asking you to confirm that you want to send the selected file to the recycle bin Click Yes to delete the file Click No if you selected that file by mistake and do not want to delete it You can also rename files from this window To do this right click on the file name and from the pop up menu select Rename This will place a cursor by the name of the file Type in the new name and press Enter The file will be renamed NOTE Make sure that

    Original URL path: http://rmcds1.med.utah.edu/Documentation/fords/Subsets/DisplaySubset.htm (2015-11-02)
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  • Create a Subset of Random Cases
    indicates the number of cases that are contained in the input subset The second line is labeled Output Subset Enter the name you want for the new subset This subset will contain the randomly selected cases The Third line is labeled Number of Random Cases Enter the number of cases that you want selected from the input subset in this line After entering the required information click on the Run

    Original URL path: http://rmcds1.med.utah.edu/Documentation/fords/Subsets/RandomSubset.htm (2015-11-02)
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