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  • How to Generate a Summary Report in RMCDS
    subset you wish to use in the text box to the right If you wish to select the subset from a list of available subsets click on Browse and choose the subset you want to use from the list The next box in the window is a text box labeled Heading The heading you type in here will appear at the top of each page in the report You may leave the Heading blank if you so desire If this is to be an Annual Report check the box and then type in the desired year for the report In the middle section of the window you will find the various options that you can use to customize your report Use the black arrow to the right of each selection box to choose which option you wish to include in your report The default answers are marked with a in case you have a question as to whether or not the selection has been changed Some of the choices require that you type in specific numbers or dates To do this simply click on the text box and enter the desired number There are also a few check boxes which

    Original URL path: http://rmcds1.med.utah.edu/Documentation/fords/Reports/Summary.htm (2015-11-02)
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  • How to Create a Survival Report in RMCDS
    The default selects The entire Master file to select Subset click the radio button and then enter the name of the subset you wish to use in the text box to the right If you wish to select the subset from a list of available subsets click on Browse and choose the subset you want to use The next box in the window is a text box labeled Heading The heading you type in here will appear at the top of each page in the report You may leave the Heading blank if you so desire In the middle section of the window you will find the various options which you can change to customize your report Use the black arrow to the right of each selection box to choose which option you wish to include in your report The default answers are marked with a in case you have a question as to whether or not the selection has been changed Beside the pull down menu options there are a few check boxes which allow you to choose what you do and do not want printed in this report After you have made any desired changes click on Run

    Original URL path: http://rmcds1.med.utah.edu/Documentation/fords/Reports/Survival.htm (2015-11-02)
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  • How to Generate a Kaplan-Meier Survival Report in RMCDS
    through a list of available subsets by clicking on the Browse button In the next line down you can type in a heading for this report This Heading will appear on each page of the report In the middle of the window are listed the options which you can select to customize your report Click on the black pull arrow to the right of each box and select the desired

    Original URL path: http://rmcds1.med.utah.edu/Documentation/fords/Reports/Kaplan.htm (2015-11-02)
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  • Create a Subset for Follow-up Letters
    listing put a check in the first option box If you want to Include Patients last seen before a prior date Back Log Put a check in the second option box If you want to Exclude suspense cases from this subset put a check mark in the third option box After you have entered the Moth Year and other options click on Run The program will run and will create

    Original URL path: http://rmcds1.med.utah.edu/Documentation/fords/Reports/FuSubset.htm (2015-11-02)
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  • How to Create Physician Follow-up Letters in RMCDS
    on what is defined in your parameters program Word or Word Perfect may open in the back ground If you don t see the editor screen check the programs bar at the bottom of your screen to see if it appears down there If the editor doesn t open check your personal parameters to make sure the proper editor is defined and that its path is valid The Physician Letters cannot be created using Word Pad Follow the instructions for your defined editor Word If you are using Microsoft Word follow these instructions When Word opens you may see the following message Click on Find Data Source This will open the Open Data Source window In this window you will need to navigate to your RMCDS Fords Pfiles directory If you are not sure where RMCDS is loaded on your computer then look at the path on the fourth line below the picture on your RMCDS Main Menu as shown in the example below The Pfiles directory will be in the same FORDS folder as the Programs directory Your RMCDS programs may be loaded on a network drive or in a different directory Make sure you navigate to the proper directory so that in the Open Data Source window the line labeled Look in has PFILES in it The next step is to find the file that was listed in the File Created message box The file name is Pfiles mergdata p By default the Open Data Source window in Word displays only word documents Before you will be able to see the file mergdata p you must first change the view to ALL FILES At the bottom of the Open Data Source window there is a line labeled Files of type Click on the black arrow to change this to say All Files You may have to use the scroll bar on the drop down menu to locate the All Files option Now find the file called mergdata p highlight it and click on Open Word will now open the un merged Physician letter FORMLETT DOC Notice that the specific patient information is not yet in the letter We still have to merge the documents to get the data In Word click on Tools Mail Merge This will open the Mail Merge Helper Make sure that the Data Source next to number 2 is set as PFILES mergdata p If it is not set as Pfiles mergdata p click on the Get Data button and choose Open Data Source This will open the Open Data Source window Please see the instructions above under the line labeled This will open the Open Data Source window to select the data file Once the Data Source file is set at Pfiles mergdata p you are ready to merge the letters Next to number 3 click on Merge This will open a Merge window In the Merge to box select New Document In the area labeled Records to be merged choose the radio

    Original URL path: http://rmcds1.med.utah.edu/Documentation/fords/Reports/MailMerge.htm (2015-11-02)
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  • How To Create Follow-up Letter Worksheets
    of the subset you want to use for the Follow up worksheets If you created the subset using the Letter Worksheet Create Subset option the subset will be called letter Select the Sort Order by clicking on the black arrow to the right and choosing from the drop down menu Select whether you want to print the Social Security Number or Medical Record Number in the box labeled Print Type

    Original URL path: http://rmcds1.med.utah.edu/Documentation/fords/Reports/Worksheets.htm (2015-11-02)
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  • How to Run Custom Mail Merge Letters
    defined and that its path is valid Custom Mail Merge Letters cannot be created using Word Pad Follow the instructions for your defined editor Word If you are using Microsoft Word follow these instructions When Word opens you may see the following message If you don t see this message continue down to the Unmerged Custom Letter Section Click on Find Data Source This will open the Open Data Source window In this window you will need to navigate to your RMCDS Fords Pfiles directory If you are not sure where RMCDS is loaded on your computer then look at the path on the fourth line below the picture on your RMCDS Main Menu as shown in the example below The Pfiles directory will be in the same FORDS folder as the Programs directory Your RMCDS programs may be loaded on a network drive or in a different directory Make sure you navigate to the proper directory so that in the Open Data Source window the line labeled Look in has PFILES in it The next step is to find the file that was listed in the File Created message box The file name is Pfiles mergfu p By default the Open Data Source window in Word displays only word documents Before you will be able to see the file mergfu p you must first change the view to ALL FILES At the bottom of the Open Data Source window there is a line labeled Files of type Click on the black arrow to change this to say All Files You may have to use the scroll bar on the drop down menu to locate the All Files option Now find the file called mergfu p highlight it and click on Open Word will now open the UN merged Custom Letter Notice that the specific patient information is not yet in the letter We still have to merge the documents to get the data In Word click on Tools Mail Merge This will open the Mail Merge Helper Make sure that the Data Source next to number 2 is set as PFILES mergfu p If it is not set as Pfiles mergfu p click on the Get Data button and choose Open Data Source This will open the Open Data Source window Please see the instructions above under the line labeled This will open the Open Data Source window to select the data file Once the Data Source file is set at Pfiles mergfu p you are ready to merge the letters Next to number 3 click on Merge This will open a Merge window In the Merge to box select New Document In the area labeled Records to be merged choose the radio button All In the area labeled When merging records make sure to select the radio button for Print blank lines when data fields are empty After selecting these options click on Merge Word will merge the records and create the final Physician Follow up letters The

    Original URL path: http://rmcds1.med.utah.edu/Documentation/fords/Reports/CustomMailMerge.htm (2015-11-02)
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  • How to Create Custom Mail Merge Templates in RMCDS
    to add this item to the selection table In my sample letter ACCESSION NUMBER is now my FIELD1 It will be important to know which variable corresponds to which field number later on You may want to make note of the Field for each variable that you add Now it is time to add the second variable It is done the same way Enter the Item click Search if you need to look it up and click the Add Item button Once the item is in the Selection Table move on to the next Item until all of your variables are added I now have all of the variables that I wanted for my Sample Letter loaded in the Selection Table The next step is to Save the Custom Format that has just been created At the top of the window click on File Save Format This will open a Save screen where you can choose a name for your Custom Letter Format For my Sample letter I have chosen the name SampleLetter Choose a File Name that will help you remember what the custom letter is for but try to keep the name short You cannot have any spaces in the File Name for this format Click on the Save button to save the format and close the window Other Options If you are adding a field that is entered into the abstract as a numeric code but you would like to put the English recode in the patient or physician letter make sure to put a check in the English button before clicking the Add Item button For example if you wanted to add Primary site and needed it to be the English code instead of the four digit numeric code you would put a check in the English box before clicking Add Item If you are adding a Name Field and you want either MR or MS to appear before the name put a check in the box labeled Add MR or MS If you want to Exclude Suspense Cases put a check in the appropriate box If you want to edit or delete a single field that has been entered double click on the Item for that field in the Selection Table A Change Value of items window will open Put a check in the English box if you would like to use the English recode for this item Put a check in the Delete THIS item box if you want to remove only this item from the Selection Table Click on OK when finished After you have entered the variables you want for your Custom Letter and Saved the Format you will be ready to continue to the final step in the Custom Mail Merge Letter creation To get to this final step you will first need to enter a Subset name and a temporary Mail Merge Template File Type in the Subset name you wish to use or click on Browse to select one

    Original URL path: http://rmcds1.med.utah.edu/Documentation/fords/Reports/CreateCustomLetter.htm (2015-11-02)
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