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  • Survey Login
    be aware that any surveys published and subsequent responses via SurveyStation may be subject to the Open Records Act What is SurveyStation SurveyStation is a survey system based on the SelectSurvey NET TM survey tool developed by ClassApps The software was purchased and modified collaboratively by Red McCombs School of Business the Cockrell School of Engineering and the College of Communication SurveyStation is offered to current faculty and staff as a free resource in the pursuit of University related business education research service and personal noncommercial use as allowed by UT Who can use SurveyStation Anyone may take surveys but only current employees can create and maintain surveys using this system A user s employment status with the university will be determined at each login using the University Enterprise Directory information Why am I being asked to login to take a survey Survey creators can restrict access to their surveys by requiring the user to login with their UT EID and password If you have questions about the necessity of putting the survey behind UT EID authentication please contact the survey creator Additional Information Information pertaining to using SurveyStation as well as links to the the Acceptable Use Policy Frequently

    Original URL path: https://surveystation.austin.utexas.edu/LoginActiveDirectory.aspx?ReturnUrl=%2fdefault.aspx (2013-05-02)
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  • SurveyStation Retirement - FAQs
    beginning 1 2 2013 through the final retirement date on 7 31 2013 1 2 2013 No new survey creators added to the system existing users not impacted 5 31 2013 No new surveys no changes to existing surveys responses can continue 6 30 2013 No more survey responses accepted system still available to retrieve export results 7 31 2013 SurveyStation shutdown 8 30 2013 SurveyStation database purged Return to

    Original URL path: https://surveystation.austin.utexas.edu/help/RetirementFAQs.htm (2013-05-02)
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  • SurveyStation Help
    to the user The page conditions on a page are based on the responses given to a question or questions on a prior page or pages in the survey A page condition can be based on any question on any prior page not just the previous page If the conditions on a survey evaluate to True the page is displayed Similarly if any of the page conditions evaluate to False the page is hidden from the respondent Each condition is created by selecting a question from a prior page selecting an operator and entering or selecting the value to be compared using the selected operator The appropriate operators and if applicable the predefined answers for a question are displayed depending on the type of the question selected Each page condition must be part of a group and each page in a survey can use up to five groups A group is the way AND vs OR logic has been implemented in the application The conditions within a single group are evaluated using AND logic while each group is combined together using OR logic Thus a page is displayed if at least one group evaluates to True even if all other groups on the page are False A single group evaluates to True if all of the individual conditions within that group evaluate to True To better illustrate how groups work let s use an example of a page in a survey that has two groups each of which has two conditions The page will be displayed if Both conditions in the first group evaluate to True regardless of how the second group evaluates Both conditions in the second group evaluate to True regardless of how the first group evaluates The page will NOT be displayed if Each group has at least one condition that evaluates to False As a second example a survey contains five pages The first page contains a single question which is a dropdown box prompting the user to select his her gender If the user selects Male the fifth page should be displayed If the user selects Female page two three and four but not five should be displayed To implement page conditions are added to the second third fourth and fifth pages of the survey Each page has a single page condition all of which use the question from the first page On pages two three and four the page condition uses an equal operator and the value Female On the fifth page the page condition again uses an equal operator with the value Male In the case where Male is selected on the first page the user skips from the first page to the fifth page This type of skip logic is commonly used and is a good example of how every page in a survey can be optionally displayed to the user Now you can have unlimited number of page condition groups wheras before it was limited to 5 groups NO SKIPS By selecting No Skips this is the default page condition which shows the page if the condition is met or hides the page if it is not met SKIP TO PAGE By selecting Skip to Page in the drop down if the page conditions is met it will skip respondent to the page specified SKIP TO END By selecting Skip to End in the drop down if the page conditions is met it will skip respondent to the end of the survey the completion page Return to Table of Contents Question Conditions Conditional questions are questions that only appear when an associated question answer matches the conditions specified by the survey designer To insert a conditional question on the modify survey page click the insert cond quest button to the right of the question of which answer will determine whether the conditional question is shown or not The question will appear or disappear on the same page as the determining question You can add one or more open ended text box questions to any choice question type to be conditional questions Conditional questions are only allowed on choice question types such as single choice option buttons or multi choice checkbox Piping Tokens ANSWER PIPING Displaying the answer to one question in the text of a subsequent question is called answer piping For example on the first page of your survey you might have a question that asks the user for his her name On a subsequent page you would like to begin a question using the respondent s name This is accomplished by piping the answer from the first question into the desired location on the second page To set up answer piping simply insert a pipe token into the desired location in either the question text or subtext The format for the token is xxx where xxx represents the ID of the item whose answer should be inserted in that location To make this process as easy as possible on the main page for modifying surveys ModifySurvey asp there is a small PIPE button next to each question Clicking on this button brings up a small window that contains the text of the token to use to pipe the answer to that question Simply copy the token text and then paste it into the desired location on any subsequent question It is important to note that piped answers must always originate from an earlier page in the survey To pipe answers into question answers paste in the token text same as described above into the row or column text field This can be done with the following question types all matrix options checkbox textbox single select options checkboxes dropdown HIDDEN FIELD PIPING HD HiddenFieldName click the hidden token button to automatically add or type in the token where ever you want the text replacement to occur DYNAMIC TOKEN PIPING DT DynamicTokenID click the configure dynamic tokens button on the survey options page to add dynamic tokens then type in or use the menu to place the token where ever you want the text replacement to occur USER DATA PIPING UD FirstName all user data fields click the User data token menu for all available user data tokens to automatically add or type in the token where ever you want the text replacement to occur EMAIL LIST DATA PIPING ED EmailAddress all email list fields click the email list token button to automatically add or type in the token where ever you want the text replacement to occur New piping options allows piping into matrix columns and rows New replacement text allows placing User Data tokens email list data tokens or Hidden field tokens into the survey questions rows columns or answers On the modify survey page in the left column margin area there is a list of all tokens that you can insert into a survey which will automatically be replaced with the token s value when the respodent is taking the survey This includes piping hidden fields user data and email list data that can be pre populated throughout the survey To add a token to a survey just copy and paste the token into the survey wherever you want the text replacement to occur Return to Table of Contents Previewing Surveys All surveys with one or more items can be previewed by actually taking the survey After taking the survey simply click the Clear link on the main list of surveys to delete the response and you may continue modifying the survey as desired Survey testing and previewing is done by taking the actual survey to ensure that you are testing the exact same survey that your end users will be taking There are two ways a user may preview a survey The first is on the main list of surveys click the title of the survey which will display the survey in a new window just as your users will see it The second way is to click on the Deploy link on the main list of surveys which will give several options for how to deploy the surveys You may use any of these links to test the survey After previewing a survey the response is written to the database When attempting to modify a survey with responses a message is displayed at the top of the page for modifying surveys indicating that the survey has at least one response and therefore is subject to only limited modifications Along with this message is a link that you can use to clear the responses to this survey which will then allow full modifications Return to Table of Contents Managing Surveys The main survey page displays a list of all surveys For a user with Create permission this list represents all surveys that they own For a user with Admin permission this page displays all surveys in the system All surveys are always in one of three states Design Open or Closed When a survey is first created it is in Design mode while the owner creates the survey Once a survey is ready to launch it is launched either by clicking on the Launch button on the main survey design page or by clicking the small OPEN button to the left of the survey in the survey list page Once a survey is launched the status of the survey changes to Open Note that a survey can be launched only if it contains at least one answerable question A survey can be toggled between Open and Closed by using the small buttons to the left of each survey on the main list of surveys Once a survey is launched it can be fully edited only when the survey does not have any responses Once a single response is recorded for the survey only limited modifications can be made to the survey Editing the entire survey is no longer possible because changing the structure of a survey that has existing responses would cause the reporting to fail On the main list of surveys a user can manage each survey using the buttons to the left and right of each survey in the list From this page the user can manage survey options preview the survey set the status of the survey analyze the survey results deploy a survey and delete a survey Return to Table of Contents Managing Folders Folders can contain groups of surveys Folders are owned by the owner defined when the folder is created Only the folder owner or admin can view specific folders To add owners to the folder enter their usernames in the owners box on the create folder or edit folder pages To change what folder a survey is contained in go to the manage folders page To edit folder names go to the edit folder list page Return to Table of Contents Survey Options The survey options page allows a survey creator to manage all of the administrative options associated with each survey The options available are as follows General Information Title The title of the survey Template The template the contains the look and feel information for the survey Each template can be associated with more than one survey Survey Language The default language for the survey which is used to assist the web browser in rendering the HTML Status The status of the survey Design Open or Closed Start Date The first date that users can enter responses to the survey End Date The last date that users can enter responses to the survey Respondent Access Level Set the desired security level based on a combination of single vs multiple response login required vs anonymous and updateable vs not updateable Detailed descriptions of each security level are given on the options page Survey Completion Properties Completion Action Set the desired action that should occur when a user completes the survey Completion Message The message that is displayed to the user at the end of a survey for actions that include a message Completion URL The URL to redirect or continue to which is used for actions that redirect to another URL Send Responses To Enter the email addresses each separated by a semi colon that responses should be sent to upon completion Leave blank if the responses should not be emailed Navigation Properties Back Button An option to display or hide the Back button on the survey Cancel Button The action to take when a user clicks the Cancel button while taking a survey Cancel Button URL The URL to redirect to if the user clicks the Cancel button while taking a survey Hidden Fields When a user responds to a survey you may save data stored in session cookies or in the querystring and have this data be associated with each individual response The Type field is the source of the hidden data the Key field is the key within the session cookie or querystring used to extract the data and the Display Name field is how the data captured will be displayed in the reports Dynamic Tokens Dynamic tokens are values that are dynamically pulled from the database with a custom query that you configure These dynamic tokens can be used just like piping tokens for text replacement in the question text sub text or column or row headings Numbering Properties Page Numbering This option sets the page numbering format if page numbering is displayed Question Numbering This option sets the question numbering format Other Administrative Properties Report Security Set the report security to High to enable access only to survey owners Semi private allows all users to view the overview results and only owners to view the individual results Public allows all users to view all reports Maximum Responses The maximum number of responses for this survey Leave blank for unlimited responses Responses per User For Multiple Response surveys only enter the maximum number of responses per user Leave blank for unlimited responses Days for Update The number of days during which a respondent may update their response This option applies to respondent access levels that are updateable Administrator Properties Owners The usernames for all owners of this survey Each name should be separated with a semi colon and the logged in user must included his her name in the list Admin Email The email address for the administrator of the application Return to Table of Contents Deploying Surveys After creating and launching a survey it can be deployed to users in one of the following ways Email Link Surveys can be deployed by embedding a link to the survey in a web page Web Link Surveys can be deployed by simply giving the users a link to the actual survey Popup Link Surveys can be deployed by inserting a pop up link in a web page When a user clicks the link a new window opens and displays the survey Email Messages Surveys can be deployed by sending out messages to take the survey via email Please refer to the section Email Messages for more information If a user attempts to access a survey that requires a login the user will be redirected to the login page After logging in the user is then redirected to the correct survey If the respondent does not already have a user account they can create a new account and will be redirected to the survey after doing so Return to Table of Contents Email Lists Email lists are groupings of individual email addresses and are used to send email messages to groups of users Any user with Create or Admin permission can create an unlimited number of email lists All email lists are visible only to the user who create the list and to individuals with Admin rights After creating an email list individual email addresses can be imported by using the import functionality To do so simply paste your email addresses into the large text box with one email address on each line In addition to the email address each entry may optionally contain the first name last name and a field of custom data of your choosing The acceptable format for each line is as follows Email Address First Name Last Name Custom Data Each field must be separated by a comma and each entry must be on its own line If you wish to omit any intermediate fields you must insert a comma as a placeholder The following examples all show valid entries bgates microsoft com Bill Gates CEO info classapps com john smith hotmail com John Smith fred jones Accountant The following entries are incorrect because the omitted intermediary fields are not represented by commas john smith hotmail com Smith fred jones Accountant Note that both of these entries are technically correct since data can be imported in this format However since the fields of data are in the wrong place the wrong data will be displayed in the email messages From the main list of email lists email addresses can be exported from any email list using the export functionality Also from the list all email addresses within a list can be viewed and managed and the history of messages sent can also be viewed In the message history page the list of all emails and current response status can also be viewed Return to Table of Contents Email Messages A simple and elegant way to get users to respond to a survey is to send out survey messages via email The functionality for sending out emails can be accessed in one of the following two ways Select an email list on the Email List page and then click the Send option On the Survey List page click the Deploy button and then click the Email Lists button To send an email message first select an email list You may choose to send to all email addresses in the list or to filter the email addresses to a subset of the email list

    Original URL path: https://surveystation.austin.utexas.edu/help/help.htm (2013-05-02)
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  • SurveyStation - AUP
    at the University as determined by the Office of Human Resources Because an individual s status may change from semester to semester and between semesters SurveyStation administrators will confirm your eligibility to use the service after the beginning of each fall and spring semester If you are not eligible to publish surveys at these times your surveys and all survey responses may be deleted soon after the 12th day of class of each fall and spring semester To keep the database at a manageable size surveys may be deleted one year after the close of the survey Employees of the University should be aware that any surveys published and subsequent responses via SurveyStation may be subject to the Open Records Act Rights and Responsibilities By logging in and using this service you agree to use the service only in a manner that is consistent with this policy and with other University rules governing acceptable use of information technology such as the Acceptable Use Policy and other relevant University policy including policies governing Human Subjects research You also agree to comply with state and federal laws The terms and conditions of these policies rules procedures and agreements are subject to change without prior notice Notice of such changes may be given by posting on the Internet by e mail or other means It is your responsibility to check periodically for changes in these terms and conditions Failure to comply with the terms of service may result in a discontinuation of service or disciplinary actions Failure to comply with applicable law could result in civil actions or criminal charges It is the policy of the University of Texas at Austin to respect legitimate privacy interests of SurveyStation users within appropriate limits for educational ethical and legal reasons SurveyStation administrators routinely monitor the

    Original URL path: https://surveystation.austin.utexas.edu/help/AUP_SurveyStation.htm (2013-05-02)
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  • SurveyStation - SLA
    is dependent upon the uTexas Enterprise Directory TED Austin SQL Services and Austin ESX Virtual Services as well as University Data Center power the network and related systems The availability of those systems will have a direct impact on the availability of this service Update Upgrade Policy Update and patching of Windows Server OS IIS etc will be performed as deemed necessary Downtime required for patching will be communicated and scheduled with the Survey owners except in the event of an unexpected critical update Security updates will be installed by Cockrell School IT as they become aware of them Implementation of software updates and other maintenance to the survey application itself will be done at times deemed to minimize disruption to the users of the software Exceptions If the SurveyStation software or the server running it is compromised in any way it may be immediately taken offline until it can be fully investigated and remedied Access Management Access directly to the virtual server will be limited to Cockrell School and McCombs School IT Staff Any current UT Austin employee will have access to create and deploy surveys Force Majeure Neither Cockrell School nor McCombs School shall be liable for any failures or delays in services mentioned to the extent said failures or delays are caused by causes beyond reasonable control Support Information Support for SurveyStation is provided as a collaborative effort between the Cockrell School of Engineering and the McCombs School of Business IT groups Support for SurveyStation is generally available during normal business hours only however support personnel have numerous other responsibilities in addition to SurveyStation Since limited resources are available for the support of SurveyStation it should NOT be used for surveys considered to be mission critical While attempts have been made to adequately provision SurveyStation resources performance

    Original URL path: https://surveystation.austin.utexas.edu/help/SLA_SurveyStation.htm (2013-05-02)
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  • SurveyStation - FAQs
    and staff as a free resource in the pursuit of University related business education research service and personal noncommercial use as allowed by UT Return to Top Who can use SurveyStation Anyone may take surveys but only current employees can create and maintain surveys using this system A user s employment status with the university will be determined at each login using the University Enterprise Directory information Return to Top Why would I want to create surveys using SurveyStation It s free It also offers a variety of question types and gives you the optional ability to restrict access to your survey to a specifically defined list of EIDs or alternatively to EID holders who meet certain criteria that you specify Return to Top Why am I being asked to login to take a survey Survey creators can restrict access to their surveys by requiring the user to login with their UT EID and password If you have questions about the necessity of putting the survey behind UT EID authentication please contact the survey creator Return to Top Can I use SurveyStation for Category 1 Data No SurveyStation is not certified for Category 1 data and cannot be used to store that information Why are respondents getting a Survey Not Live message for my open deployed survey Generally speaking this situation arises when the End Date Time setting on the General tab under Survey Options has already passed Where can I get support for SurveyStation Information for using SurveyStation is available via the Help tab within SurveyStation https surveystation utexas edu help help htm Additional information may be available on the vendor s site http www classapps com Please be aware that the software we are using has been customized from the vendor s version so some features may not

    Original URL path: https://surveystation.austin.utexas.edu/help/FAQs.htm (2013-05-02)
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