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  • Getting Paid at Vanderbilt | Student Employment | Vanderbilt University
    according to either the University bi weekly paycyle UBA or the Medical bi weekly paycycle MMB All UBA and MMB pay cycles require students to complete an e Timesheet electronic If a student has missed the e Timesheet processing date for a specific pay cycle then a paper Brown Back timesheet UBA or a paper Green Back timesheet MMB will need to be submitted to Student Employment for processing Your supervisor will direct you as to their procedure for processing your timesheet Those student paid a salary will be paid according to the UM1 MM1 monthly pay cycles e Timesheet Quick Reference Guide Timesheets must be submitted by the established deadline for proper approval prior to the timesheet upload All paper timesheets must have an authorized department signature before being submitted to Student Employment for processing Check with your supervisor to verify the pay cycle you should be following Pay Checks Payroll disbursements to student employees may be made as follows A direct deposit to the employee s financial institutional This method is recommended Students may set up direct deposit by logging onto C2HR A deposit to the Vanderbilt Paycard A live check You will need to verify with your

    Original URL path: http://www.vanderbilt.edu/studentemployment/students/getting-paid.php (2016-02-16)
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  • Forms | Student Employment | Vanderbilt University
    replace lost destroyed expired check Direct Deposit Request Form e Timesheet Quick Reference Guide Federal Work Study Calculator I 9 Instructions and Verification Documents New Hire Voluntary Self Identification Form Log into C2HR and follow the instructions Includes gender race ethnicity veteran status disability SE Personal Information Change Form Used to change correct your name marital status and Social Security Number W 2 1099 and 1098T Inquries W 2 Tax

    Original URL path: http://www.vanderbilt.edu/studentemployment/students/Forms.php (2016-02-16)
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  • Information for Employers | Student Employment | Vanderbilt University
    Deadlines Monthly Deadlines Hourly Paperwork Deadlines Timesheet Deadline Contact Us Home Home Employers Information for Employers Information for Employers Student Life VU Department Guide Advertise Your Job Opening Hiring Student Workers International Students Timesheet Process Training Student Employees FAQ Forms and Instructions GO Students looking for a job should visit Getting Hired at Vanderbilt HireADore online job bank and a SnagAJob mobile app are available Hiring Departments Get the latest

    Original URL path: http://www.vanderbilt.edu/studentemployment/employers/ (2016-02-16)
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  • Advertise Your Job Opening | Student Employment | Vanderbilt University
    Vanderbilt through Federal Work Study or the Insititutional Employment programs All current Vanderbilt students have access to the online job bank called HireADore It is a free service to all employers who wish to list on campus and or off campus opportunities Departments will register a department Contact on HireA Dore The Contact will have the opportunity to post positions as well as search for qualified student employees The Federal Work Study Program FWSP is a federally funded program designed to provide part time employment opportunities for undergraduate graduate and professional students with demonstrated financial need FWS funds allocated to the university will pay a share of the student s wages and the university departmental employer pays the remaining cost share of wages Once the student s FWS allocation is expended the student will be switched to an Institutional Employment Job Code and the department will be 100 responsible for the wages paid Departments and students are notified when this occurs All Vanderbilt University students are eligible to seek and obtain Student Institutional Employment IE positions Wages for Institutional Employment positions are not subsidized by the federal government the employing department pays 100 of the student s wages Student s Work Week Undergraduate and all international students may not work more than 19 hours per week inclusive of all positions while school is in session Graduate Professional students may not work more than 29 5 hours per week inclusive of all positions while school is in session Academic programs may have additional restrictions on maximum number of hours worked weekly Disclosure The Vanderbilt University Office of Student Employment reserves the right to refuse to post any job which appears to be inappropriate in nature or to discriminate against individuals on the basis of their race sex religion color national or

    Original URL path: http://www.vanderbilt.edu/studentemployment/employers/advertise-job.php (2016-02-16)
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  • Hiring Student Workers | Student Employment | Vanderbilt University
    40 hours per week over holiday and summer breaks Steps Required to Hire a Student Employee More information may be found in the Department Guide Vanderbilt Institutional Employment VIE Not using FWS funding Employing department completes Personnel Action Form PAF for new hires OR Personnel Action Form Turnaround for rehires Choose the Job Code Attach all required forms to the PAF by stapling together Signatures from authorized department personnel must be on the PAF Retain a copy of the PAF Send approved PAF with the student s additional forms in an envelope marked Student Employment 2309 West End Ave All New Hire student employees complete W 4 I 9 online process only no paper I 9 forms Attach the W 4 to the New Hire PAF and send to Student Employment for proper processing Federal Work Study Employment FWS funding Employing department completes Request a FWS Action Form from Student Employment Send Student s full name including middle initial to StudentEmployment vanderbilt edu Complete all the required fields once the FWS Action Form is received Choose the Job Code and complete the Job Description Attach all required forms to the FWS Action Form by stapling together Signatures from authorized department

    Original URL path: http://www.vanderbilt.edu/studentemployment/employers/hiring-students.php (2016-02-16)
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  • Hiring International Students | Student Employment | Vanderbilt University
    refer them to the HireADore job bank to peruse a list of available positions or refer them to this website If the student has worked on campus before the process below should have been already completed Please complete a PAF Turnaround No other paperwork is required If the student is a new hire to Vanderbilt campus once a position is offered all international students should take the following steps If the student does not have a social security number The student should take along an authorized letter form from the Vanderbilt University International Student Scholars Services ISSS with appropriate signatures documenting the person has a job or job offer along with immigration documents to the Social Security Administration SSA The student should obtain a receipt from SSA showing application of their social security number The closest office to Vanderbilt is View Larger Map SOCIAL SECURITY ADMINISTRATION 120 ATHENS WAY NASHVILLE TN 37228 615 736 2248 W 4 Please refer to the International Student Employee Checklist If additional assistance is needed the student should email ITO vanderbilt edu International Tax Office reviews completes W 4 Tax Treaty forms if applicable The Tax Summary Report TSR I 9 The student will complete this process at Vanderbilt HR Express located at 2525 West End Ave The student will need a copy of their social security card or the SS5 receipt issued by the Social Security Administration Hiring department reviews completes New Hire Personnel Action Form PAF A US issued Social Security number is required or proof that one has been applied for Attach a copy of the SSA receipt a copy also sent to the International Tax Office If the SSN has not been received use the student s Commodore ID Forward document to Student Employment at 2309 West End Ave International students

    Original URL path: http://www.vanderbilt.edu/studentemployment/employers/hiring-international-students.php (2016-02-16)
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  • Timesheet Procedures/Tips | Student Employment | Vanderbilt University
    your supervisor to verify the pay cycle you should be following Students employed by University departments Students employed by Vanderbilt University using either FWS award or Institutional funds are paid on the University Biweekly A cycle UBA or University Monthly 1 pay cycle UM1 All UBA pay cycles require students to complete the e Timesheet electronic If a student has missed the e Timesheet processing date for a specific pay cycle then a paper Brown Back timesheet should be submitted to Student Employment for processing Your supervisor will direct you as to their procedure for processing your timesheet e Timesheet Quick Reference Guide Students employed by Medical Center departments Students employed by the Vanderbilt Medical Center using either FWS award or Institutional funds are paid on the Medical Biweekly B cycle MBB or Medical Monthly 1 pay cycle MM1 All MBB pay cycles require students to use Kronos for time reporting If a student has more than one position on the MBB pay cycle an e Timesheet will need to be submitted or a paper Green Back timesheet will need to be submitted to Student Employment for processing Monthly paid student employees are not required to complete timesheets However if

    Original URL path: http://www.vanderbilt.edu/studentemployment/employers/time-sheet-process.php (2016-02-16)
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  • Student Employee Training | Student Employment | Vanderbilt University
    Accountability Community Standards and Academic Integrity for review Suspension or dismissals from the University are other potential penalties Students should be aware that the University will take action in cases of timesheet fraud Please note Conviction of a felony will bar a student from entry into certain professions such as teaching or nursing 4 Payroll Calendar Hourly student employees follow biweekly payroll cycles Monthly student employees follow monthly payroll cycles As indicated on the previous panels hourly student employees must submit timesheets regularly in order to be paid on a biweekly basis Monthly student employees do not need to submit timesheets for their monthly positions Refer to the Payroll Deadline link on this Web page for your scheduled pay dates Print the payroll calendar that is appropriate for you Look over the starting and end dates of the pay periods the dates timesheets are due if applicable and the paydays for each pay period Note that some dates may be altered due to holidays or other circumstances We want you to use this calendar As you finish each pay period write on the calendar next to the appropriate pay period how many hours were reported on that timesheet When you get the paycheck write on the calendar again next to the appropriate pay period the amount of the gross pay If you do this you will always have an accurate record that you are being paid properly and how much you are earning You may also verify your pay information on the C2HR link This is particularly important for FWS student employees since you have a specific award amount The FWS program will not pay for hours worked in excess of your award amount so use this calendar or C2HR to track your earnings and warn your supervisor when you are about to earn your entire award amount 5 General Employment Rules For some of you this may be the first job you have ever held Developing a professional attitude and self discipline now will serve you well throughout your entire career These rules are general behavior guidelines They promote good work habits as well as providing the best service possible to your customers and your employer They are also rules that will be found in the majority of work sites Dress in a manner appropriate to your work location Most students do not have the means to wear professional office attire however jeans in good condition and a nice shirt are appropriate Do not wear sweat suits short shorts tank tops or flip flop sandals to public offices Your work location may have very specific guidelines about attire or may allow you to wear whatever you want While your supervisor should inform you about any dress codes if you are unsure ask Social interaction in the office should be kept to a minimum Discussing your personal life should not be done while someone a customer co worker etc is waiting for assistance Although your work site may be open for student use refrain from inviting your friends to stop by for a chat while you are working If they are using the services help them but keep your interaction professional Personal phone calls cannot be made from the workplace without the permission of your supervisor Also the office number should not be given as an alternate place for people to reach you if you are not home For example do not list the office number on credit applications etc Computers in the office are not for personal use Breaks Per Tennessee law you must take a 30 minute unpaid break if you work a shift of six hours or longer The break must be shown on your timesheet Eating and drinking on the job is strongly discouraged There are places available in almost every building for taking a lunch break if necessary Shorter breaks of up to 15 minutes may be paid if it is the department s policy to give these breaks to regular employees Use discretion when interrupting professionals secretaries or workshops meetings in progress Usually a closed door means do not disturb When in doubt ask your supervisor how you should handle such situations Consider all office information and communication confidential Avoid inappropriate public discussions about students alumni or college policies Disclosure of confidential information to sources outside of the office will be cause for dismissal In some offices you may be asked to sign a confidentiality statement Remember this is a job Regardless of whether you are working through the FWS or IE program performance is expected Your supervisor will give pay raises based on your performance Your supervisor and co workers also may someday be a source of professional recommendation letters Remember that poor performance will result in termination 6 Professionalism Frequent reference is made to a professional attitude and professional conduct on the part of persons engaged in occupations considered professions These are not easy to define in a few words but there are certain characteristics associated with professional status One outcome of earning a college degree is the potential to be hired for professional jobs learning and adopting the job attitudes and behaviors of a professional while you are still a student will be valuable to your career Professional workers Take full responsibility for the results of their efforts and actions They may seek advice and consultation but they do not attempt to transfer responsibility for their mistakes to others Continually seek self improvement They take advantage of every opportunity to gain enhance their knowledge and understanding in connection with their professional duties Respect the confidence of others The welfare of those they serve often requires that information concerning them remains confidential Are loyal to their fellow workers They do not gossip about them or the clients they serve They understand the importance of teamwork Avoid rumors They do not repeat or give credit to information received through the grapevine They secure information directly from those authorized to release it Address their

    Original URL path: http://www.vanderbilt.edu/studentemployment/employers/training.php (2016-02-16)
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