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  • How do I edit a meeting?
    In a recurring meeting you can choose to limit the change by selecting Modify current only or to modify all of the sessions in the rest of the series by selecting Modify all future recurring meetings After modifying a meeting you may elect to send e mail notification to participants via the checkbox above the timeslot table Click Publish Modification when you are finished making changes To lock or cancel

    Original URL path: https://sakai.vaughn.edu/portal/help/TOCDisplay/content.hlp?docId=howdoieditameeting (2015-06-03)
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  • How do students or participants sign-up for meetings?
    your instructor has given the Wait List option you will be able to add your name to the Wait List by clicking Join Wait List If space becomes available you will be added to the list of attendees and notified by email Notes If your instructor has allowed you will see a comment field where you can type a message which is seen only by the instructor If a lock

    Original URL path: https://sakai.vaughn.edu/portal/help/TOCDisplay/content.hlp?docId=howdostudentsorparticipantssignupformeetings (2015-06-03)
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  • How do I export meeting data?
    all meetings selected as they appear in the Meetings page For each meeting a named sheet Chart showing the meeting title and details plus a list of attendees for users with that privilege the wait list and comments Go to Sign Up Select the Sign Up tool from the Tool Menu of your site Export a single meeting Zoom Click on the title of the meeting you want to export

    Original URL path: https://sakai.vaughn.edu/portal/help/TOCDisplay/content.hlp?docId=howdoiexportmeetingdata (2015-06-03)
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  • How can I use the Sign-Up tool in my site?
    Problem Set with several timeslots specified by start and end times Schedule in class presentations To schedule in class presentations either by individuals or groups Recurring Method Set up a single slot recurring meeting within the time of the class period This method is easy but it produces several separate meetings and allows an individual student to sign up for more than one presentation slot by mistake Multiple slot Method Create one meeting using Advanced user defined timeslots specifying additional new timeslots for each class period as needed This method requires more manual entries but produces only one meeting with several date options preventing an individual student from signing up for more than one In each case ask the students to indicate the topics of their presentations by typing them in the comment area when they sign up Estimate attendees for a review session To get an estimate of how many students would attend a review session set up a meeting with no limit on the number of participants who can sign up This is useful in choosing a room of adequate size for the session Schedule a multi day meeting To set up a two day recurring meeting use the Advanced timeslots and Meeting frequency options For example suppose a group of six pharmacy students on professional rotations in the field are to return to campus for consultations together on Friday afternoon and Saturday morning every other week from April until the end of July In the Pharmacy site the meeting organizer sets it up according to this procedure Add a new meeting entitled Fri Sat Campus Consult with the appropriate location and description Select the Advanced user defined timeslots and specify the first week s timeslots say Friday April 1st 4 00 6 00 PM and Saturday April 2nd 9 00 11 00 AM The maximum enrollment value is irrelevant as participants will be added manually Delete extra timeslots via the red X For the meeting frequency select Biweekly and specify an end date of Sunday July 31st Set the other parameters as appropriate for the circumstances display names use e mail notifications no wait lists no comments and so forth Select the button Assign participants and publish and select the participants for both timeslots also checking the box Yes assign participants to the same timeslot for all occurrences In each resulting meeting if desired select the timeslot and lock against further participant sign up Note that the creation of a site group of the intended six students would allow association of the group by name obviating this step This creates a series of nine meetings under a single title Fridays and Saturdays on alternate weeks with the same group of participants Solicit input on preferred meeting dates To determine the best schedule for a series of meetings with a group of participants for example student tutorials define a weekly time by soliciting input from the participants on several choices Select the optimal choice and copy that timeslot

    Original URL path: https://sakai.vaughn.edu/portal/help/TOCDisplay/content.hlp?docId=howcaniusethesignuptoolinmysite (2015-06-03)
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  • How do I manually add users to meetings?
    a user from the drop down menu then click OK Zoom The user is now signed up for that meeting Zoom Names of those signed up will appear in the Participants column of the timeslots table adjacent to the time slots they chose A red delete button and a pencil and pad edit button which allows that participant to be replaced with another appears next to each name Note The

    Original URL path: https://sakai.vaughn.edu/portal/help/TOCDisplay/content.hlp?docId=howdoimanuallyadduserstomeetings (2015-06-03)
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  • How do I add meetings to the site Schedule or Calendar?
    you can add each meeting individually to the Schedule s calendar Go to Sign Up Select the Sign Up tool from the Tool Menu of your site Click on a meeting title Zoom Click Modify Zoom To change any of the initial settings of the meeting use the Modify option shown at the top of Meeting Details Click Show other default settings The information described in How do I create

    Original URL path: https://sakai.vaughn.edu/portal/help/TOCDisplay/content.hlp?docId=howdoiaddmeetingstothesitescheduleorcalendar (2015-06-03)
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  • How do I modify Sign-Up tool permissions?
    that leads to an authorization matrix For groups that do not include the site organizer as a member the group button is not active in the Permissions settings and the site organizer cannot adjust the settings Only certain permissions in certain contexts are meaningful The privilege create site addresses creation of new meetings so if that box is checked in the access row representing users with student status students will have the Add link on their Meetings page If create site is not checked for the access role but create group is checked in the access row for a site group defined in Site Info then student members of that group will have the Add link and be able to create meetings for that group only If groups are defined the view and attend permissions must be checked for that group realm as stated on screen in order for group members to sign up No adjustment will allow the Sign up button to appear for meeting organizers For more details contact your system administrator Go to Sign Up Select the Sign Up tool from the Tool Menu of your site Click the Permissions button Select the permissions you want to

    Original URL path: https://sakai.vaughn.edu/portal/help/TOCDisplay/content.hlp?docId=howdoimodifysignuptoolpermissions (2015-06-03)
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  • What is the Site Info tool?
    edit and rearrange the tools on their course toolbar add participants manage groups publish or unpublish their course import content from another site and track participant enrollment activity If you have limited site permissions i e participant you ll see only the site s description and your group memberships if applicable in Site Info Note The functions of the Site Info tool are also available through the Worksite Setup tool

    Original URL path: https://sakai.vaughn.edu/portal/help/TOCDisplay/content.hlp?docId=whatisthesiteinfotool (2015-06-03)
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