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  • Office of Sponsored Programs - Concurrence Letter
    Setup Budget Extension Research Performance Progress Report RPPR Forms Learning Learning Acronyms and Abbreviations Faculty Orientation to Research Faculty Development Series Policy Procedures Guidance Policy Procedures Guidance Export Compliance Outgoing Subcontracts Small Business Subcontracting Plan Preparation Instructions SBIR and STTR Programs NIH Designation of Multiple PIs Joint Agreements Contact OSP Contact OSP Directions to OSP Select a Topic Clinical Trials Cost Sharing Export Compliance Grants gov Applications Joint Agreements and Outgoing Subcontracts Working with Industry Concurrence Letter Search Concurrence Letter Description After a grant or contract has been awarded the approved budget time frame other project implementation or other administrative requirements are not always consistent with actual project needs Many funding agencies require prior approval for these kind of changes which can be formally requested in the form of a concurrence letter Overview A concurrence letter is written in reference to a particular approval or notification Sample letters refer to no cost extensions notices of an action to extend or to approve an extension on a project re budgeting funds include percentage changes from line item budgets and address related changes in methodology confirming information provide updates for human subjects approval other support pages budget justification details etc Sponsors may

    Original URL path: http://www.washington.edu/research/index.php?page=ospConcurrence (2014-06-24)
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  • Office of Sponsored Programs - New Budget Setup
    Abbreviations Faculty Orientation to Research Faculty Development Series Policy Procedures Guidance Policy Procedures Guidance Export Compliance Outgoing Subcontracts Small Business Subcontracting Plan Preparation Instructions SBIR and STTR Programs NIH Designation of Multiple PIs Joint Agreements Contact OSP Contact OSP Directions to OSP Select a Topic Clinical Trials Cost Sharing Export Compliance Grants gov Applications Joint Agreements and Outgoing Subcontracts Working with Industry New Budget Setup Search OSP Receives Award and Issues Notification via eFA Funding Action The budget number can be obtained from FIN online administrative system on keynes u washington edu under Financial Index Inquiry Budget Number Lists Budget Number List by Organization Code or by Principal Investigator The budget number will also be available the day after it is put online in GCA s Grant Tracker MyFinancial Desktop Process Overview Principal Investigator PI submits a proposal package to Office of Sponsored Programs OSP See GIM 1 Review and Submission Requirements for Proposals Sponsor notifies University of the award If the department receives the award first the department must forward the award plus all attachments to OSP If necessary OSP negotiates specifics of grant contract awards with sponsors on behalf of the University University accepts the award by returning

    Original URL path: http://www.washington.edu/research/index.php?page=ospNewBudget (2014-06-24)
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  • Office of Sponsored Programs - Research Performance Progress Report (RPPR)
    with the NIH Public Access Policy PPT UW Health Sciences Library Help Complying with NIH Public Access Policy What is it This is a federal wide uniform progress report format for use by all federal agencies that provide sponsored funding It will end up replacing other interim performance progress report formats currently used The RPPR has been mandated by the federal Office of Management and Budget and coordinated by the National Science Foundation NIH Webcast on RPPR NSF Webcast on RPPR When do I need to use the RPPR instead of the progress report format I am used to Each federal agency has a different implementation timeline These timelines are available on the RPPR site hosted by NSF What kind of information does the RPPR collect The RPPR asks for data and compliance information that you may not have needed to provide previously at the interim report stage The draft format provides the questions and fields required for the RPPR This includes Basic institutional and project identifying data Accomplishments from past activity period and goals for the upcoming activity period Outcomes or products from the activity such as technologies and publications Participants including all persons that have contributed significantly to the activity the role their activity and their funding support This section also asks about collaborators including foreign collaborators Impact of the project and major contributions e g to the discipline human resources e g teaching training public knowledge social conditions Changes to the project delay in plans changes in approach compliance animal use human subject involvement biohazards project expenditures I have an NIH grant that is eligible to submit progress reports under the Streamlined Non Competing Award Process SNAP Will I now be required to use the RPPR format Yes all SNAP eligible and Fellowship awards with a budget start date of July 1st or later are required to use the RPPR format to submit progress reports Please see NOT OD 13 035 Further requirements to use the RPPR format for other award types will be announced in the NIH Guide and by NIH notice When I begin my progress report in eRA Commons what should I do When clicking on the eSNAP tab in eRA Commons the PI will have two choices to click on the RPPR link or the eSNAP link Once the RPPR link is chosen the PI is taken into the fields to complete the RPPR and route to the Signing Official OSP What does OSP do to submit the NIH RPPR report The process within SAGE has not changed As with current NIH progress reports OSP requires that an eGC1 be prepared and routed to OSP with the budget period information included and a copy of the progress report attached As with the current eRA Commons system OSP will receive notification that the RPPR has been routed to the Signing Official and be able to view the RPPR in eRA Commons in order to submit on behalf of the University of Washington What if

    Original URL path: http://www.washington.edu/research/index.php?page=rppr (2014-06-24)
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  • Office of Sponsored Programs - Forms
    you the necessary information about the items you plan to ship or take with you outside the United States the end use of the item and the end users OSP F A Waiver This form is used to request the use of a non approved F A rate for a specific sponsored project OSP FIDS Financial Interest Disclosure System The Financial Interest Disclosure System FIDS is the interface research investigators use to disclose Significant Financial Interests SFI in accordance with the UW s Financial Conflicts of Interest policy as defined in Grants Information Memorandum GIM 10 ORIS GIM 19 Waiver This link is used to request a waiver of the University s 3 business day Ready To Submit deadline for submitting proposals to sponsor OSP Grants gov at UW The UW webpage about Grants gov OSP SAGE Budget SAGE Budget is a web based tool that enables you to create accurate and detailed budgets for your sponsored project proposals ORIS SAGE eGC1 The eGC1 Electronic Grant and Contract form 1 in SAGE System to Administer Grants Electronically is a web based tool that facilitates the review approval and submission of UW sponsored project proposals ORIS SAGE Grant Runner Grant Runner integrates the NIH SF424 R R application form package directly into the eGC1 in SAGE Grant Runner currently works with NIH R01 R03 and R21 grant opportunities with modular budgets ORIS Time of Award Name Description Owner Advance Budget Number The Principal Investigator of a contract grant or other agreement may request authorization to spend a limited amount of money during a specified period on an Advance Budget Number prior to the receipt of an executed award from the Sponsor Acquiring an advance budget number is a two step process eligibility and request OSP Reseach Affiliation Agreement This agreement template

    Original URL path: http://www.washington.edu/research/index.php?page=ospForms (2014-06-24)
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  • Office of Sponsored Programs - Acronyms and Abbreviations
    Commons Electronic Research Administration NIH F F A Facilities Administration formally called IDC FA Funding Action UW FAQ Frequently Asked Question s FAR Federal Acquisition Regulation FAS Financial Accounting System UW FDA Food and Drug Administration federal FDP A cooperative initiative among federal agencies and 98 institutional recipients of federal funds which reduces the administrative burdens associated with research grants and contracts FDP V Federal Demonstration Partnership V Regards Government University Research Partnership FE Fully Executed FEC Faculty Effort Certification FFATA Federal Funding Accountability and Transparency Act FICE Federal Interagency Committee on Education FIN Financial Accounting System UW the university s online accounting system FO Funding Opportunity FOA Funding Opportunity Announcement FOIA Freedom of Information Act FOP Form of Payment FPR Final Progress Report FSR Financial Status Reports FTE Full Time Equivalent FTP File Transfer Protocol FTR Final Technical Report FWA Federal Wide Assurance G GAO Government of Accountability Office GC Grant Coordinator UW Payroll GC 1 NSF s Grant General conditions eff 10 01 10 GCA Grant and Contract Accounting UW GCC Grant and Contract Coordinator OSP GCO Government Contract Code ARRA GCRC General Clinical Research Center NIH no longer exists and is now referred to as a Clinical and Translational Science Award CTSA called ITHS at UW GCS Grant Contract Services OSP s old name GHC Group Health Cooperative of Puget Sound Sponsor and collaborating Seattle institution GIM Grants Information Memorandum GOF General Operating Fund WA State GRSA Graduate Research Student Assistant GSA General Services Administration Grants gov Web portal to 26 federal agencies find grant opportunities submit grants track status H HEPPS Higher Education Payroll Personnel System UW HESC Human embryonic stem cells HIPAA Health Insurance Portability and Accountability Act HMC Harborview Medical Center HRSA Health Resources and Services Administration HRSC Human Resource Service Center HS Human Subjects HSD Human Subjects Division UW Office of Research HSRC Human Subjects Review Committee UW I I STAR Improving Service to Advance Research Initiative which was initiated by the Office of Research IACUC Institutional Animal Care and Use Committee IBAN International Bank Account Number IBS Institutional Base Salary IDC Indirect Costs now called F A IND Investigational New Drug IP Intellectual Property IRB Institutional Review Board IRS Internal Revenue Service ISB Institute for Systems Biology ISCRM Institute for Stem Cell and Regenerative Medicine UW Institute ITAR International Traffic in Arms Regulations ITHS Institute for Translational Health Sciences J JV Journal Voucher L L I Department of Labor and Industries WA State LAR Legally authorized representative LOA Letter of Agreement LOI Letter of Intent LRP Loan Repayment Program NIH M MOU Memorandum of Understanding MRAM Monthly Research Adminstrators Meeting formally called QRAM when the meetings were quarterly MTA Materials Transfer Agreement MTDC Modified Total Direct Cost MYF NIH Multi Year Funded Progress Reports N NAA Non Award Action OSP SPAERC NAICS North American Industry Classification System NCE No Cost Extension OSP SPAERC NDA Non Disclosure Agreement NEA National Endowment for the Arts Sponsor NED NIH Enterprise Directory NEH National Endowment to

    Original URL path: http://www.washington.edu/research/index.php?page=acronyms (2014-06-24)
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  • Faculty Orientation to Research | UW Research
    Support Offices Office of Research Center for Commercialization Embryonic Stem Cell Research Oversight Environmental Health and Safety Grant and Contract Accounting Human Subjects Division Institutional Animal Care and Use Committee Research Information Services Sponsored Programs Search Faculty Orientation to Research Tuesday September 18 2012 8 30 10 30am at UW Tower Auditorium The Office of Research presents the 2012 2013 UW Faculty Orientation to Research The program includes information to support the growth of your research program and provides an orientation to services and requirements at the University of Washington Our introductory session includes presentations by the Office of Research Office of Sponsored Programs Grant Contract Accounting and Office of Research Information Services Watch the Webcast Download the Slides More Information Download the Flyer Research Administration Learning Opportunities Questions Contact osptrain uw edu W Opportunities Bridge Funding Establish a Center Grants gov Limited Submission Opportunities Market your Research Matching Funds Research Match Royalty Research Fund Startup Funds Undergraduate Research Research Administration Budget Extension Request Build a Budget Clinical Trials Data Management Grants Information Memoranda Grants gov Applications Institutional Facts Rates Manage Your Subscriptions Policy Guidance Prepare a Proposal Subcontracts System to Administer Grants Electronically SAGE Training Compliance Animal Welfare IACUC

    Original URL path: http://www.washington.edu/research/training/faculty-orientation/ (2014-06-24)
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  • Faculty Research Career Development Series | UW Research
    Offices Office of Research Center for Commercialization Embryonic Stem Cell Research Oversight Environmental Health and Safety Grant and Contract Accounting Human Subjects Division Institutional Animal Care and Use Committee Research Information Services Sponsored Programs Search Faculty Research Career Development Series Return to Research Administration Learning Program 2012 2013 Sessions Each session will be held at 12 1pm at Gerberding 142 Date Course Presented By October 12 Successful Grantsmanship and Proposal Development Paul Yager Professor and Chair Bioengineering November 16 The New Normal Research Consortia Networks i e Interdisciplinary Multi Center Mega Complex Judy Wasserheit Vice Chair and Professor Department of Global Health Kim Littlefield Grant and Contract Administrator Office of Sponsored Programs December 14 Human Research Protections Karen Moe Director Assistant Vice Provost for Research Human Subjects Division January 11 ITHS what we can do for you Marie Carter Dubois Executive Director of Planning Finance and Operations ITHS Beth Hacker Research Navigator ITHS February 8 Animal Care and Use Nona K Phillips Director Office of Animal Welfare March 8 Maintaining Safety in your Research Lab Jude Van Buren Director Environmental Health and Safety April 12 Choosing Collaborators Subcontract Monitoring Wendy Star Administrator Department of Sociology May 10 Building Effective International Collaborations Laura Hahn Global Health Programs Team Leader for Namibia I TECH More Information Download the Career Development Series Schedule Faculty Orientation Research Administration Learning Program Archive 2011 2012 Faculty Research Career Development Series W Opportunities Bridge Funding Establish a Center Grants gov Limited Submission Opportunities Market your Research Matching Funds Research Match Royalty Research Fund Startup Funds Undergraduate Research Research Administration Budget Extension Request Build a Budget Clinical Trials Data Management Grants Information Memoranda Grants gov Applications Institutional Facts Rates Manage Your Subscriptions Policy Guidance Prepare a Proposal Subcontracts System to Administer Grants Electronically SAGE Training Compliance Animal Welfare

    Original URL path: http://www.washington.edu/research/training/faculty-speaker-series/ (2014-06-24)
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  • Office of Sponsored Programs - Policy, Procedures, & Guidance
    Designation of Multiple PIs Joint Agreements Contact OSP Contact OSP Directions to OSP Select a Topic Clinical Trials Cost Sharing Export Compliance Grants gov Applications Joint Agreements and Outgoing Subcontracts Working with Industry Policy Procedures Guidance Search Additional Guidance and Information ASTRA Access to Systems Tools Resources and Applications Clinical Trials Cost Sharing Overview by GCA Embryonic Stem Cell Research Oversight Website eSNAP Export Control Regulations Faculty Effort Certification Human Subject Enrollment Incentive Prohibition Industry Agreements International UW MOUs Joint Agreements and Staff Assignments with FHCRC SIBCR and SCRI Multiple PIs NIH Designation of NIH Publication Law Outgoing Subcontracts Program Income Procedures Research Affiliation Agreement SBIR and STTR Programs Small Business Subcontracting Plan Preparation Instructions Grants Information Memoranda GIM are statements of policy related to grant and contract issues at the University of Washington General university policies and procedures can be found in the UW Policy Directory In addition funding agencies will have their own requirements instructions and explanations Questions about all policies related to grants and contracts can be directed to the Office of Sponsored Programs 543 4043 GIM UW Policy GIM 1 Review and Submission Requirements for Proposals GIM 2 Fiscal Responsibilities on Grant and Contract Accounts GIM 3 Employee Benefit Costs Under Sponsored Program Accounts GIM 5 Supplementation of Stipends of Fellows and Trainees GIM 6 Indirect Cost Charges on Revised Budgets GIM 7 Sponsored Programs Subcontracts Policy GIM 9 Advance Budget Numbers Advance Notices GIM 10 Financial Conflict of Interest Policy GIM 11 Acquisition of Excess Government Personal Property under Grants from the NSF GIM 13 Facilities Administrative F A Cost Rates GIM 14 Delegation of PI Signature Authority for Financial Transactions on Sponsored Projects GIM 15 Transfer of Expenditures Between Budgets GIM 17 Administrative Review of Cooperative Agreements GIM 18 Postaward Administration of National Institutes

    Original URL path: http://www.washington.edu/research/index.php?page=ospPolicy (2014-06-24)
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