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  • Office of Sponsored Programs - Announcements
    UW eScience Guides Clinical Trials Handbook Grants gov Submission Guide Researcher s Guide You are here OSP Home Announcements OSP Home Prepare Proposal Prepare Proposal Proposal Preparation Basics Budget Development Subawards Using the eGC1 Submitting a Proposal Sponsor Specific Information Time of Award Time of Award Advance Budget Number Manage Award Manage Award Program Income Procedures Gifts vs Sponsored Projects Concurrence Letter New Budget Setup Budget Extension Research Performance Progress Report RPPR Forms Learning Learning Acronyms and Abbreviations Faculty Orientation to Research Faculty Development Series Policy Procedures Guidance Policy Procedures Guidance Export Compliance Outgoing Subcontracts Small Business Subcontracting Plan Preparation Instructions SBIR and STTR Programs NIH Designation of Multiple PIs Joint Agreements Contact OSP Contact OSP Directions to OSP Select a Topic Clinical Trials Cost Sharing Export Compliance Grants gov Applications Joint Agreements and Outgoing Subcontracts Working with Industry Announcements Search Online Learning Library coming soon to the OSP website Posted on August 13 2013 at 9 29am We are in the process of adding an Online Learning Library to the OSP website It will be linked off of the Learning webpage and contained in the left navigation flyout menu This will include links to past events which were webcasted

    Original URL path: http://www.washington.edu/research/osp/?page=ospNews&entry=1450 (2014-06-24)
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  • Office of Sponsored Programs - Announcements
    here OSP Home Announcements OSP Home Prepare Proposal Prepare Proposal Proposal Preparation Basics Budget Development Subawards Using the eGC1 Submitting a Proposal Sponsor Specific Information Time of Award Time of Award Advance Budget Number Manage Award Manage Award Program Income Procedures Gifts vs Sponsored Projects Concurrence Letter New Budget Setup Budget Extension Research Performance Progress Report RPPR Forms Learning Learning Acronyms and Abbreviations Faculty Orientation to Research Faculty Development Series Policy Procedures Guidance Policy Procedures Guidance Export Compliance Outgoing Subcontracts Small Business Subcontracting Plan Preparation Instructions SBIR and STTR Programs NIH Designation of Multiple PIs Joint Agreements Contact OSP Contact OSP Directions to OSP Select a Topic Clinical Trials Cost Sharing Export Compliance Grants gov Applications Joint Agreements and Outgoing Subcontracts Working with Industry Announcements Search Coming Soon Research Administration Learning Program Fall Classes Posted on August 13 2013 at 9 25am We are in the process of scheduling fall class sessions for the Research Administration Learning Program The beginning of September will have a host of courses aimed at supporting the upcoming fall deadlines October and November will have additional courses aimed at developing new skills and competencies around research administration business process and compliance If you are interested

    Original URL path: http://www.washington.edu/research/osp/?page=ospNews&entry=1449 (2014-06-24)
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  • Office of Sponsored Programs - Announcements
    Funding Opportunities and Notices Jun 28 2013 at 12pm Gov Inslee announces a new state budget Jun 27 2013 at 12pm UMass at Lowell assessed penalties for export control violoation Jun 25 2013 at 10am NSF Fastlane is now available Jun 21 2013 at 4pm NSF Fastlane experiencing technical difficulties Jun 21 2013 at 10am NIH eSubmission Items of Interest 6 17 13 Jun 18 2013 at 11am Changes Coming Soon to the UW Budget No Cost Extension Form Jun 10 2013 at 7am Reminder of NIH System Issue Policy Jun 7 2013 at 7am NIH eRA Commons ASSIST and IAR Unavailable June 8th from 2 6pm PST Jun 5 2013 at 1pm Submission Problems with Grants gov and SAGE Grant Runner Jun 4 2013 at 12pm Weekly NIH Funding Opportunities and Notices May 31 2013 at 10am NIH eRA Commons Items of Interest for May 2013 May 31 2013 at 7am NIH SNAP and F Progress Reports must use RPPR starting July 1st May 21 2013 at 1pm NIH Funding Opportunities and Notices May 17th May 17 2013 at 2pm Status of the NHLBI Payline May 16 2013 at 3pm NIH Funding Opportunities and Notices for May 10 2013 May 10 2013 at 2pm Weekly NIH Funding Opportunities and Notices May 6 2013 at 10am Login Issue Resolved eRA Commons ASSIST and IAR Apr 29 2013 at 11am Logins Unavailable eRA Commons ASSIST and IAR Apr 29 2013 at 8am Reminder Do Not Bookmark eRA Commons Login Page Apr 26 2013 at 3pm Weekly NIH Funding Opportunities and Notices Apr 26 2013 at 3pm NIH Requires Use of RPPR for All SNAP and Fellowship Progress Reports Apr 25 2013 at 1pm NIH eRA Commons Technical Issue Apr 24 2013 at 1pm NIH eRA Commons System Changes Apr 23 2013 at 7am Dept of Energy PAMS not available Sunday from 9am 1pm EST Apr 22 2013 at 12pm Weekly NIH Funding Opportunities and Notices Apr 19 2013 at 3pm eRA Commons Down Tonight beginning 6pm PST Apr 18 2013 at 7am NIH eRA Enhancements Coming in April Apr 16 2013 at 8am Funding Opportunity DOD Prostate Cancer Research Program Apr 16 2013 at 7am NIH Funding Opportunities and Notices for April 12 2013 Apr 12 2013 at 1pm USDA sponsor system changes Apr 12 2013 at 1pm Weekly NIH Funding Opportunities and Notices Apr 5 2013 at 1pm NIH eRA Info Ext UAT Commons ASSIST Demo Environments down April 10th Apr 5 2013 at 7am Training Research Administration Learning Program Apr 5 2013 at 7am The Office of Research Campus Update is Available Online Apr 2 2013 at 1pm NSF Project Reports Have Transitioned to Research gov Mar 22 2013 at 7am NIH Regional Seminar Baltimore June 27 29 Mar 20 2013 at 9am eRA Commons ASSIST Offline March 23rd Mar 14 2013 at 9am NIH eRA Ext UAT Commons Demo Environments Offline March 15 17 Mar 13 2013 at 8am March Research Administration Learning Opportunities are Available Mar 6 2013 at 2pm Grant Opportunities from the Gates Foundation Mar 5 2013 at 2pm NIH eRA Commons Newsletter January 2013 Feb 1 2013 at 9am Funding Opportunity Superstorm Sandy Jan 31 2013 at 3pm USAID Public Private Partnerships Jan 31 2013 at 3pm NOAA Education Grants Available Jan 31 2013 at 3pm 2013 Education Math Engineering Technology Conference Jan 31 2013 at 3pm NIDRR Grant Forcast Jan 31 2013 at 3pm BSF Funding Opportunitites Jan 31 2013 at 3pm Funding Oppportunity Defense Medical Research Development Program DMRDP Jan 28 2013 at 10am More Funding Opportunites for Juvenile Justice Projects Jan 28 2013 at 10am Funding Opportunity for Juvenile Justice Projects Jan 28 2013 at 10am NSF Requiring Progress Report Submission via Research gov Jan 28 2013 at 10am NIH eRA Commons Updates Jan 23 2013 at 9am UW Royalty Research Fund Request for Proposals Jan 18 2013 at 10am Funding Opportunity Preventing Nuclear and Radiological Terrorism Jan 18 2013 at 10am Funding Opportunity Middle East Research Development Jan 18 2013 at 9am IBS Research Funding Opportunity Jan 18 2013 at 9am NIH Newsletter January 2013 Jan 4 2013 at 2pm January 2013 Classes Available Dec 27 2012 at 3pm Faculty Research Career Development Series Dec 27 2012 at 3pm Urban Waters Restoration Grant Program Dec 27 2012 at 10am AMA Stroke Research Funding Opportunity Dec 27 2012 at 10am Neuro Science Funding Opportunity Dec 27 2012 at 10am NPRB Graduate Student Research Funding Dec 27 2012 at 9am Parkinson s Disease Foundation Accepting Summer Student Fellowships Dec 27 2012 at 9am NIH Funding Opportunity Training Education Programs on Emerging Technologies Dec 27 2012 at 9am Idaho Transportation Dept Research Program Dec 27 2012 at 9am NOAA Environmental Literacy Grants Dec 27 2012 at 9am Changes to NSF Proposal Project Summary Deadlines Dec 26 2012 at 10am Lynette Arias becomes OSP Director Dec 14 2012 at 10am NIH Update Dec 5 2012 at 3pm National Security Agency NSA reorganizes research program Dec 4 2012 at 10am NSF BSF Deadline Change Nov 30 2012 at 12pm ARPA E Innovative Energy Technology Solutions 2nd Call for Applications Nov 30 2012 at 12pm GIM 15 has been Updated Transfer of Expenditures Nov 27 2012 at 2pm NIH Update Nov 6 2012 at 2pm NIH eRA Help Desk has New Ticketing Service starting October 29th Oct 30 2012 at 9am We Have Changed eGC1 Routing Capabilities Oct 24 2012 at 9am Office of Justice Programs FY 2013 Opportunities Oct 24 2012 at 8am Travel Grants Available Oct 24 2012 at 8am NIH Loan Repayment Application Deadline November 15th Oct 24 2012 at 8am NIH eRA Commons Items of Interest 10 23 12 Oct 23 2012 at 8am NIH eRA Enhancements System Down October 18th Oct 16 2012 at 7am Funding Opportunity Fellowships in Child and Adolescent Studies Oct 12 2012 at 8am INSCOM CI Solution Final RFP Amendment 3 Oct 9 2012 at 1pm Melanoma Research Alliance 2012 2013 RFP Reminder Oct 9 2012 at 1pm Simons Foundation Announces Annual SFARI RFA Oct 9 2012 at 1pm Cancer Research Institute Call for Letters of Intent Due Nov 1st Oct 9 2012 at 1pm NPRB announces the 2013 Graduate Student Research Awards Oct 9 2012 at 1pm NSF Project Reports are Moving from Fastlane to Research gov Oct 9 2012 at 7am NSF Update Daily Digest Bulletin Oct 5 2012 at 7am DOD BCRP Program Announcement FY 2012 Oct 4 2012 at 2pm NIH eRA Commons New Help Desk Ticketing Service Coming Soon Oct 4 2012 at 12pm NIH Newsletter Rock Talk Oct 3 2012 at 9am Introducing Inside the Gates podcast Sep 21 2012 at 2pm Funding Oppportunity from the National Security Agency Sep 20 2012 at 3pm i3 Private Sector Match Information Sep 20 2012 at 3pm PCORI Funding Announcements Sep 20 2012 at 3pm Gates Foundation Grant Opportunities New Grand Challenges Explorations Topics Sep 20 2012 at 3pm Gates Foundation Grant Opportunity TB Vaccine Accelerator Sep 20 2012 at 2pm Faculty Orientation to Research September 18 Sep 13 2012 at 3pm EU International Cooperation Activities funding opportunity Aug 27 2012 at 10am Revised FCOI policies GIM 10 and GIM 7 are now available Aug 23 2012 at 10am Financial Interest Disclosure System FIDS is now available Aug 21 2012 at 10am LSDF 2012 2013 Grant Programs Now Open Aug 10 2012 at 9am Funding Opportunity Susan G Komen for the Cure Aug 9 2012 at 8am Funding Option Assistive Technology Alternative Financing Program Dept of Education Aug 9 2012 at 8am Funding Option National Trust for Historic Preservation Aug 9 2012 at 8am American Heart Association RFP Due Sept 5 Workplace Wellness Implementation Project Aug 6 2012 at 10am American Diabetes Association seeking grant applications in microbiome research Aug 6 2012 at 10am HRSA New Usability Features have Arrived in the Electronic Handbooks EHBs Aug 2 2012 at 10am NIH eRA Commons Offline at 3pm Today 8 1 12 Aug 1 2012 at 12pm Funding Opportunity NSA Market Survey Aug 1 2012 at 9am Pre application for NIH Industry Pilot Program Discovering New Therapeutic Uses for Existing Molecules X02 Aug 1 2012 at 9am MRAM Summer Webinar Series Jul 26 2012 at 8am 2012 Faculty Orientation to Research Jul 26 2012 at 8am Spark Grants available from Humanities Washington Jul 25 2012 at 9am NIH Applications for SRP Wetterhahn Funding for Post Docs and Grad Students Jul 24 2012 at 9am New eRA Commons Search Tool Jul 23 2012 at 3pm NIH eRA Commons Announce Changes to CCR Jul 23 2012 at 3pm New Usability Features for HRSA Electronic Handbook Jul 23 2012 at 2pm NIH Common Fund Announces 2013 Funding Opportunity Jul 20 2012 at 1pm UW Sponsors Export Compliance Workshop Jul 20 2012 at 10am Career Awards for Medical Scientists Jul 18 2012 at 2pm NIH eRA Commons will be down July 19 20 Jul 17 2012 at 1pm ITHS Small Pilot Grants call for Pre Applications Jul 17 2012 at 9am Army Funding Announcement for Extramural Biomedical R D Jul 16 2012 at 3pm NSA Final RFP for IDEAS 2 0 Challenge 04 has been released Jul 16 2012 at 8am NSA Challenge Grant Request for Proposals RFP Jul 16 2012 at 8am Funding Opportunities Disability Rehabilitation Research Projects Jul 16 2012 at 8am Carol Rhodes becomes OSP Interim Director Jul 16 2012 at 6am Call for Proposals Biology Jul 3 2012 at 2pm Program with the NSF in Biology Jul 3 2012 at 1pm New Energy Efficient Grants for Higher Ed Institutions Jul 2 2012 at 2pm NIH eRA Commons Available HelpDesk Operating with Reduced Staffing Jul 2 2012 at 8am Weekly NIH Funding Opportunities and Notices Jun 29 2012 at 2pm US Isreal Binational Science Foundation BSF call for Proposals Jun 29 2012 at 10am Funding for Autism Research Jun 29 2012 at 10am Funding Opportunity Defense Health Program Spinal Cord Research Jun 28 2012 at 4pm Grant Application The Fund for Women Girls Jun 28 2012 at 3pm Defense Health Program Funding Opportunities for FY 2012 Jun 28 2012 at 3pm Royalty Research Fund RRF Proposals Due September 24 Jun 28 2012 at 3pm Funding Opportunity for Seattle Artists Jun 28 2012 at 2pm NIDA Neuro Science Funding Opportunities Jun 28 2012 at 2pm LAM Research Funding Jun 28 2012 at 2pm Funding Opportunity for Cardiovascular and Neurovascular Disease Jun 28 2012 at 2pm Burroughs Wellcome Fund Funding Opportunity Jun 28 2012 at 2pm Funding Opportunity for Parkinson s Crohn s Research Jun 28 2012 at 2pm Summer Webinar Series Coming Soon Jun 26 2012 at 7am New Sponsor Policy on Conferences Jun 21 2012 at 9am eRA Alert Intermittent NIH Log in Issue Affecting eRA Commons Jun 19 2012 at 7am F A Rate Change Reminder Jun 15 2012 at 9am NIH eRA eSubmission Items of Interest 6 13 12 Jun 13 2012 at 8am NIH Office of Laboratory Animal Welfare Position Statements Updated Jun 12 2012 at 1pm NSF Revising Proposal Award Policies Procedures Guide Jun 12 2012 at 7am New FCOI training available Jun 7 2012 at 10am NSF Fastlane is back online some deadlines extended May 29 2012 at 2pm NSF Fastlane having technical submission problems May 29 2012 at 10am Coming this Summer New Financial Conflicts of Interest Regulations May 17 2012 at 11am NIH eRA Commons Handy Tips May 16 2012 at 8am Gates foundation grant opportunities May 8 2012 at 12pm Juvenile Diabetes Foundation Research Funding May 1 2012 at 1pm nominations Open for Gates Foundation Vaccine Innovation Award Apr 25 2012 at 1pm NASA Restrictions on Funding Activities with China Apr 24 2012 at 7am Funding Opportunity Ovarian Cancer Research Program Apr 23 2012 at 1pm Funding Opportunity from Gates Foundation Reinvent The Toilet Challenge Apr 23 2012 at 1pm NIH eRA Commons Offline Saturday April 28th Apr 23 2012 at 6am Funding Announcement Institute of Regenerative Medicine Apr 20 2012 at 8am DOD Announces Lung Cancer Research Program Funding Apr 18 2012 at 3pm LSDF Announces 2012 Commercialization Grant Competition Apr 18 2012 at 3pm New Features Coming to NIH eRA Commons Apr 13 2012 at 12pm Next Faculty Brown Bag Sessions April 13th C4C Apr 4 2012 at 2pm Changes to NIH Just In Time JIT Submission Apr 3 2012 at 12pm Bridge Funding Applications Due May 1 2012 Mar 28 2012 at 9am Susan G Komen is moving to proposalCENTRAL Mar 28 2012 at 8am NSF Update Mar 28 2012 at 8am Gulf War Illness Research Funding Opportunities Mar 13 2012 at 7am NHLBI Funding and Award Policy Update Mar 9 2012 at 8am New NSF FAQ on ARRA Expenditure Acceleration Mar 8 2012 at 2pm Grant Opportunities from the Gates Foundation and its Partners Mar 7 2012 at 3pm NCURA YouTube Tuesdays a new topic each week Feb 23 2012 at 12pm Updated FAQs for NIH Salary Cap Feb 15 2012 at 2pm New eRA Search Tool Feb 13 2012 at 8am NIH eRA Commons Passwords Must be Changed Feb 10 2012 at 2pm NCRR funding must be acknowledged in publications Feb 9 2012 at 11am DHHS Guidance on Food as an Unallowable Expense Feb 8 2012 at 10am New IDC Policy from the Bill and Melinda Gates Foundation Feb 8 2012 at 9am Clarification on NIH inflation rates for grants Feb 8 2012 at 9am NIH Announcements Jan 23 2012 at 2pm American Heart Assoc Funding Opportunity Jan 20 2012 at 10am Call for Proposals UW Royalty Research Fund RRF Jan 18 2012 at 10am NIH eRA Commons News Jan 17 2012 at 2pm New Team Email for Outgoing Subcontracts Group Jan 12 2012 at 10am NSF transitions financial services to Research gov Jan 9 2012 at 9am NIH eRA Maintenance Downtime for eRA Commons on Jan 7 and 14 Jan 4 2012 at 10am News from NSF about Research gov and Fastlane Jan 3 2012 at 8am NIH eRA Alert eSNAP Functionality Issues Dec 16 2011 at 2pm Gates Foundation Grant Opportunities Dec 9 2011 at 10am Grants gov will be offline this weekend Nov 29 2011 at 9am NIH eRA Commons is Back Online and Some Deadlines are Extended Nov 22 2011 at 1pm NIH eRA Commons is Currently Unavailable Nov 22 2011 at 11am Call for Applications ITHS Core Services Voucher Awards Nov 10 2011 at 3pm NIH eRA Commons Down Nov 9 10 for Software Release Nov 9 2011 at 8am NASA NSPIRES system will be unavailable on November 5th Oct 28 2011 at 10am New Location and Process for Document PickUp at OSP Oct 27 2011 at 1pm NIH eRA Commons Visibility Issue Resolved Oct 27 2011 at 12pm NIH Extends Deadlines this Week Oct 26 2011 at 10am NIH Publishes Revised Grants Policy Statement Oct 24 2011 at 10am NIH eRA Update Fixes in eRA Commons Implemented Today Oct 20 2011 at 2pm Faculty Brown Bag Session Today Oct 14 2011 at 10am Washington Global Health Fund releases RFP for commercialization grants Oct 10 2011 at 10am NIH eRA Commons Upgrade on October 8 2011 Oct 4 2011 at 9am New web resource Admin Support for International Activities Oct 4 2011 at 9am NIH Extramural News September 2011 Oct 4 2011 at 7am Shewetak Patel named 2011 MacAuthur Fellow Sep 20 2011 at 8am NCURA YouTube Tuesdays Sep 20 2011 at 7am Department of Energy Awards More Than 145 Million for Advanced Solar Technologies Sep 14 2011 at 2pm Submission Issues that NIH does not consider justifiable for late submission Sep 7 2011 at 8am Center of Excellence in Pediatric Nephrology Grant RFA Aug 31 2011 at 3pm Fall Learning Opportunities Research Administration Topics Aug 31 2011 at 10am NIH eRA Commons is Changing in October Aug 29 2011 at 8am UW ranked 16th in world in recent study Aug 26 2011 at 1pm Required Clinical Trial Documents Aug 24 2011 at 1pm Faculty Orientation to Research September 16th Aug 24 2011 at 9am UIDP Government Research Funding Webinar Sponsored by ARPA E Aug 15 2011 at 12pm NHLBI Funding Research Opportunities Aug 2011 Aug 9 2011 at 1pm eRA Commons Email Notification Issue Occurring Track Status Through eRA Commons Aug 9 2011 at 7am Introducing ADOBE Forms B2 impact NIH R01 R03 R21 applications Aug 2 2011 at 12pm NIH eRA Alert eRA Commons Down July 21 22 for Software Release Jul 20 2011 at 6am Shipping Travel Export Control Applies Jul 18 2011 at 10am NIH eRA Commons Required to Submit No Cost Extension Notifications Effective 10 1 11 Jul 15 2011 at 1pm NIH Funding Opportunitites and Notices for July 15 2011 Jul 15 2011 at 1pm NIH AHRQ CDC FDA and NIOSH to Release Updated Electronic Application Forms ADOBE FORMS B2 Jul 15 2011 at 1pm AAU COGR Publish an Article on Reforming Regulation of Research Universities Jul 14 2011 at 2pm NIH eRA Commons and IAR Service Restored Today s K Series Application Deadline Extended Jul 12 2011 at 11am NIH eRA Alert Commons and IAR are Currently Unavailable Jul 12 2011 at 7am LSDF helps launch three new programs to advance health research and development Jul 12 2011 at 7am New law proposed to extend ARRA reporting to all federal awards Jun 27 2011 at 7am American Heart Association Hot Topics for June Jun 27 2011 at 7am Research Integrity Conference at the UW Jun 17 2011 at 1am Grants gov down June 11 12 weekend Jun 8 2011 at 10am DOD memo on indirect cost limitation ending for basic research awards Jun 7 2011 at 2pm Guidance on charging administrative and clerical salaries Jun 7 2011 at 8am New GIMs Added and Old GIMs Deleted Jun 6 2011 at 1pm Tips on Writing Cover Letters to NIH Jun 6 2011 at 1pm NIH news from the Office of Extramural Research Jun 6 2011 at 9am Traveling out of the country with University owned equipment Jun 6 2011 at 8am Presentation Changes

    Original URL path: http://www.washington.edu/research/index.php?page=ospNews (2014-06-24)
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  • Researcher's Guide - Glossary
    approved then the eGC1 application is routed to the Office of Sponsored Programs OSP For questions about SAGE contact the SAGE Help Desk at sagehelp uw edu or call 206 685 8335 eFA Funding Action Top A funding action FA is communication from OSP to GCA to set up a budget number or add funding to an existing budget number A funding action includes details on Sponsor amount of funding PI the project period and other pertinent information for award reporting and for administering the funding within the financial system eFECS Top Faculty effort cost share system eGC1 Top Form submitted to The Office of Sponsored Programs along with proposal which contains the budget institutional signatures basic proposal information addresses and policy issues ePAC Post Award Change Top A post award change is an adjustment made to an award that need involvement from OSP Encumbrances Top Obligations in the form of purchase orders contracts or salary commitments which are chargeable to an award and for which a part of the awarded amount is reserved They cease to be encumbrances when paid Encumbrance Codes Matrix T BSC BIA TN BCA ZB and others Environmental Health Safety EHS Top Environmental Health Safety is a UW administrative department that is responsible for addressing environmental issues in order to provide a safe educational and work place on campus Equipment Top Tangible assets acquired through donation gift purchase capital lease or self construction with a life expectancy of more than one year eRA Commons Top Electronic Research Administration system for National Institutes of Health E Verify Top E Verify is a Federal internet based system that was established per an executive order by President Bush in June 2006 The system was implemented and effective 9 8 2009 The system uses information from Form I 9 to verify an employee s eligibility to work in the United States E verify is for Federal CONTRACTS only not grants OSP is responsible for notifying departments when E Verify is needed and will authorize users in the system More info about E Verify and FAQs can be viewed via the UW Payroll website Expanded Authorities Top The operating authorities provided to grantees under certain research grant mechanisms that waive the requirement for Sponsor prior approval for specified actions Expenditure Top All monies used in the operation of a budgeted project are Expenditures Expenditures may include faculty salaries student compensation equipment acquisition travel expenditures or any other activity which can be assigned a dollar value Expenditures are recorded in the Financial Accounting System under the budget number being charged for the activity Note Encumbrances are not expenditures and are recorded to remind PI s of a formal commitment Expense Transfer Top A feature in MyFinancial Desktop that allows users to reallocate posted salary and non salary expenditures About Transactions Export Control Top The federal requirement that controls the export re export and other activities regarding the export of sensitive materials person or activities Export transactions may require a license or other written approval by the US government while others are prohibited Export control laws govern The release of technology technical data software and information to foreign nationals within or outside the US The furnishing of defense services to foreign persions whether in the US or abroad The shipment or other transmission of items or defense articles outside the US The ability to export or otherwise transact with certain individuals entities and countries Facilities Administration F A Top Those costs that pay for expenses which cannot be identified to a particular project program or activity but are nevertheless necessary to the operations of the university F A costs are synonymous with Indirect Costs IDC F A rate expressed as a percentage is established by negotiation on an annual basis Current F A rates can be found in GIM 13 F A base type determines which budget items are excluded from the F A calculation There are several base types MTDC Modified Total Direct Costs TDC Total Direct Costs S W Salaries and Wages and TDC less T E Total Direct minus Tuition Equipment F A cost are determined by multiplying the rate by the base amount Faculty Effort Certification eFEC Top Faculty Effort Certification is the electronic process by which faculty accurately account for and document time spend on University activities including research instruction administration service and clinical activity using percentages Faculty Effort Certification FEC Top Quarterly and semiannual report used to document faculty effort on grants and contracts Fastlane Top Online sponsored programs system for the National Science Foundation Final Action Date Top Last day for all transactions of the grant and contract posted to Online Financial Accounting System FIN or for department to communicate pending charges credits to Grant and Contract Accounting GCA Financial Conflict of Interest FCOI Top A Significant Financial Interest of an Investigator or Innovator that could directly and significantly affect the design conduct or reporting of Research or adversely affect a Technology Transfer Transaction Financial Interest Disclosure System FIDS Top The Financial Interest Disclosure System FIDS is the interface research investigators use to disclose Significant Financial Interests SFI in accordance with the UW s policy as defined in Grants Information Memorandum GIM 10 Financial Status Report FSR Top A Significant Financial Interest SFI of an investigator or innovator that could directly and significantly affect the design conduct or reporting of research or adversely affect a technology transfer transaction Fiscal report Top The final report reflecting a summary of transactions within the reporting period for the subject grant or contract Forecasting Top Financial Forecasting is an estimate of future financial outcomes for a project using historical data and expected expenses Fully Loaded Rate Top Refers to a rate of pay included on a funding proposal that includes salary fringe benefits and the applicable negotiated F A charge Funding Action eFA Top An electronic mechanism used by OSP to transmit detailed award information to GCA for budget set up and award distribution Copies of the eFA are also delivered to eGC1 contacts when the budget is complete and ready to accept charges Funding Opportunity Announcement FOA Top Published grant opportunities which usually have their own instructions forms and requirements GIM Top GIM is the acronym for Grants Information Memoranda GIM s are maintained at official reference stations and define the policies and procedures associated with grant and contract awards budgets Graduate Operating Fee Top The term Graduate Operating Fees refers to the combination of tuition and fees which are required of all graduate students at the University of Washington Prior to 1985 research assistants at the University of Washington were expected to pay these fees from their salaries At that time the salaries were reduced by the amount at issue and the tuition and fees now appear as a separate item in the budget rather than as a component of the salaries This is a common practice at research universities Research assistants at the University of Washington are considered residents regardless of their actual resident status The fees at issue therefore are at the same level as those for residents of the State of Washington Grant Top Financial assistance including cooperative agreements in the form of money or property in lieu of money by the Federal government to an eligible recipient The term does not include any Federal procurement subject to the Federal Acquisition Regulation FAR technical assistance which provides services instead of money or assistance in the form of revenue sharing loans loan guarantees interest subsidies insurance or direct payment of any kind to individuals Grant Contract Accounting GCA Top A department of Financial Management that helps set up grants contracts and gift budgets in the Financial Accounting System They invoice sponsors manage related cash prepare fiscal reports to sponsors and close grant budgets Grant and Contract Certification Reports GCCR Top Grant and Contract Certification Reports also known as Payroll Certification Reports represent the documentation the University of Washington utilizes to certify the reasonableness of salaries and wages charged to sponsored projects The report reflects all UW employees paid on a sponsored budget and their grant and contract compensation with the exception of faculty who certify via the Faculty Effort Certification FEC report Included on each report is the name of the employee payroll classification the percentage of effort or number of hours paid for the month and the dollar amount paid Grant Runner Top A component of SAGE that allows some grants applications to be submitted to Grants gov electronically by OSP SAGE combines the eGC1 and the sponsor forms for some funding opportunities NIH R01s R03s and R21s with modular budgets UW institutional codes and some eGC1 information are pre populated there is automatic checking for required fields and common errors and the status of the submission is documented in the History for easy tracking and reference Grant Tracker Top Once a budget number has been assigned to a project by GCA it will be available in Grant Tracker for reference Grants gov Top Grants gov is your source to FIND and APPLY for federal government grants Grants gov is a central storehouse for information on over 1 000 federal grant programs and provides access to approximately 500 billion in annual awards Human Subjects Division HSD Top Human subjects Division The arm of the Office of Research which partners with researchers to safeguard the rights and welfare of human subjects in UW research IACUC Top Reviews and approves all use of vertebrate animals in teaching and research monitors care and use of animals in laboratory and research programs to ensure humane treatment of animals in accordance with applicable laws and regulations At the University of Washington the IACUC is facilitated by the Office of Animal Welfare Incremental Award or Supplement Top An Incremental Award or Supplement is a request for additional award support for an existing project The grant contract award number remains the same and separate cash accountability is not required Indirect Costs Top Those costs that are incurred for common or joint objectives and therefore cannot be identified readily and specifically with a particular sponsored project program or activity but are nevertheless necessary to the operations of the organization At educational institutions such costs normally are classified under the following indirect cost categories depreciation and use allowance general expenses sponsored project administration expenses library expenses departmental administration expenses library expenses departmental administration operations and maintenance expense and student administration services INSPIRE Top Interdisciplinary National Science Program Incorporating Research and Education Experience Institutional Review Board IRB Top Reviews and approves all proposed research projects that involve human subjects to insure that the rights of subjects are protected that adequate and informed consent for their participation is obtained and that any possible benefits of the research are commensurate with the risks involved At the University of Washington the IRB is facilitated by the Human Subjects Division in the Office of Research Intellectual Property IP Top Creative work or idea embodied in a form that can be shared or can enable others to recreate emulate or manufacture It is protected by trademark trade secret or copyright The UW Center for Commercialization C4C manages IP rights along with OSP Interim Budget Top A University budget other than a grant or contract to which it is allowable to charge expenditures temporarily pending receipt of grant or contract awards Examples of these include Research Support Allocation gift and discretionary budgets Internal Sales Document ISD Top A form used by service centers or auxillary enterprises budget numbers which begin with 14 15 16 or 25 which provide goods or services to charge the cost of those goods or services to the budget of the requesting department Invention Statement Top A form detailing all inventions conceived or first reduced to practice during the course of the work under the grant or contract and the inventing party Invoicing Top The process in which the university submits a request for payment to the sponsor Journal Vouchers Top An accounting entry for the recording of certain transactions corrections or information The journal voucher usually contains an entry or entries explanations references to documentary evidence supporting the entry or entries and the signature or initials of one or more properly authorized officials Just in Time JIT Top In the research arena it generally refers to the process of providing assurances and other information at the point that it is needed For example NIH requires various approvals and assurances prior to an award being made but not at the proposal stage Matching funds Top Matching funds if required by the funding agency are raised from non federal outside sources to increase the level of support provided by the funding agency Such funds must be identified by the donor or funding source for use as matching funds Modified Total Direct Costs MTDC Top The aggregated direct costs for a given University activity such as organized research excluding certain costs specified by The Code of Federal Regulations CFR Title 2 Volume I Part 220 J 10 formerly OMB Circular A 21 Costs excluded from MTDC typically include equipment capital expenditures tuition remission stipends and that portion of a sub contract expenses in excess of 25 000 MyFinancial desktop MyFD Top MYFD MyFinancial desktop MyFD Glossary Top Glossary of Financial terms used in MyFD Links to the Glossary page No Cost Extension Top See Budget Extension Non Competing Renewal Top A Non Competing Renewal also known as a Continuation is a request for funding for the second or subsequent budget periods of a grant within an awarded project period The recommended funding level for each subsequent year was set in the initial award and therefore is not an open competition for funding Notice of Award Top This is a formal notice from an external sponsor to the university giving notice of an award for a specific research project Normally the notice will outline the scope of the award or any special terms and provisions This document is also sometimes called the notice of Grant Award NOGA or Notice of Award NOA Notice of Expiration Letter Top A letter sent by GCA to the department administrator 30 days before budget expiration requesting information for final closeout and indicating the final action date Object Codes Top The University of Washington Financial Accounting system FAS uses codes and categories track all expenditures Object codes are further incremented into sub object codes for greater detail Obligated Funds Top Funds that are unexpended but are encumbered at the end of the funding period to cover the known obligations They are considered to be unexpended funds However if the agency allows the obligated funds and matching encumbrances are carried forward to the next funding period Office of Sponsored Programs OSP Top A unit in the Office of Research at the University of Washington which supports and advises the entire academic community in securing external support for sponsored projects and collaborations They review negotiate approve and provide administrative oversight related to proposals and establishment of awards on behalf of the University of Washington in accordance with all applicable policies and regulations Office of Research OR Top Office of Research is led by the Vice Provost for Research and oversees the following administrative units HSD OSP and ORIS Office of Research Information Services ORIS Top A division of the Office of Research which coordinates develops and supports electronic research administration for faculty and staff at the University of Washington Parent Top A Parent is the budget which is used to group together multiple budgets under the same award For example a sponsored agreement for a specific project may involve several segments departments and the individual departments wish to establish separate control budgets for processing purchases and recording salaries Each budget is set up with the control parent budget number in order to combine budget information on the Consolidated Budget Status Report by Parent for overall review by the Program Director Sub Budgets for Funding Restricted for a Specific Purpose Faculty members with funds restricted within a grant for a specific purpose e g a supplement given to be used only for salaries and supplies of a specified individual or group of individuals are encouraged to establish a sub budget To that sub budget they are encouraged to transfer the restricted funding and post only related expenditures This will improve tracking and subsequent reporting to the sponsor Post Award Change ePAC Top An electronic mechanism used by OSP to transmit any information to GCA which will change the initial award information Common examples of ePACs a No cost Extension a change of PI or a release of funding restrictions Copies of the ePACs are also delivered to eGC1 contacts when the changes have been completed in the system Preaward Cost Top The cost incurred prior to the effective date of the award directly pursuant to the negotiation and in anticipation of the award where incurrence is necessary to comply with the proposed delivery schedule or period of performance Pre Award Notification PAN Top An electronic mechanism used by OSP to track information or changes to submitted proposal prior to award notification Common examples of PANs Just in Time Information Other Support Pages Sponsor notifications Prior Approval Top The written permission provided by the authorized granting official from the awarding office before the recipient may undertake certain activities such as performance or modification of an activity expend funds or exceed a certain dollar level Prime Institution Top The institution receiving the award from the sponsor Principal Investigator PI Top The individual responsible for the conduct of research or other activity described in a proposal for an award Program Announcement PA Top Describes existence of a research opportunity It may describe new or expanded interest in a particular extramural program or be a reminder of a continuing interest in an extramural program Program Income Top The gross income received by the recipient and or sub recipient directly generated by the supported activity or earned as a result of the

    Original URL path: http://www.washington.edu/research/guide/glossary.html (2014-06-24)
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  • Human Subjects Division - Training
    Topics Training Options to Meet Requirements Training Requirements Department of Defense DoD Requirements Verify Training Related Documents NIH Senior Key Personnel and Other Significant Contributors Training for Researchers Research Staff and Consultants in the Protection of Human Research Subjects PHRS Verification of Training Completion in the Protection of Human Research Subjects PHRS Send an Email to the HSD Learning Team Schedule a Consult for IRB Application Preparation Send Documentation of Training Other Training Opportunities The Human Subjects Division oversees only training in the Protection of Human Research Subjects Information about other types of training is available HIPAA Privacy and Information Security Training Responsible Conduct of Research Training Training Requirements Training Requirements in the Protection of Human Research Subjects PHRS Individuals who are engaged in research that involves human subjects must complete training in the Protection of Human Research Subjects PHRS according to the requirements of the research sponsor Sponsors with mandatory training requirements include the National Institutes of Health NIH the Department of Defense DoD and its components and other funding agencies and organizations as described in the grant requirements and or award In addition the UW Institutional Review Board IRB or the Human Subjects Division HSD may require researchers

    Original URL path: http://www.washington.edu/research/hsd/training (2014-06-24)
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  • Embryonic Stem Cell Research Oversight - Purpose, Policy & Guidance
    Cell Research Oversight Training Purpose Policy Guidance Search General Inquiries UW Embryonic Stem Cell Research Oversight Box 351202 Seattle WA 98195 1202 206 685 9210 fax Contact Info for Embryonic Stem Cell Research Oversight ESCRO Primary Contact Kim A Blakemore 206 685 7010 Compliance Analyst Office of Research Box 351202 Committee Chair Charles H Muller 206 543 9504 Lecturer Urology and Biological Structure Box 356510 Promoting Ethical Practices The University of Washington UW established the Embryonic Stem Cell Research Oversight Committee ESCRO which exists to review and approve research involving human embryonic stem cells hESC The ESCRO Committee review ensures that both institutional and public concerns regarding sensitive ethical legal scientific and policy issues unique to hESC research are addressed ESCRO Guidance and Policy University Policy GIM 36 on Human Embryonic Stem Cell Research is the governing policy for UW hESC researchers and is based on the following guidance and policy NIH Guidelines on Human Stem Cell Research Executive Order March 9 2009 Fact Sheet on Executive Order March 9 2009 National Academies of Science NAS Stem Cell Information Guidelines and Amendments International Society for Stem Cell Research Standard Operating Procedures and Guidance SOP 003 Standard Teratoma Guidance Additional Resources

    Original URL path: http://www.washington.edu/research/index.php?page=escroPPG (2014-06-24)
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  • Embryonic Stem Cell Research Oversight - Prohibited Research
    ESCRO Forms Committee Committee Committee Responsibilities ESCRO FAQ Announcements Optional Stem Cell Research Oversight Training Prohibited Research Search General Inquiries UW Embryonic Stem Cell Research Oversight Box 351202 Seattle WA 98195 1202 206 685 9210 fax Contact Info for Embryonic Stem Cell Research Oversight ESCRO Primary Contact Kim A Blakemore 206 685 7010 Compliance Analyst Office of Research Box 351202 Committee Chair Charles H Muller 206 543 9504 Lecturer Urology and Biological Structure Box 356510 Prohibited hESC Research Activities No UW personnel shall engage in and no UW facilities equipment or other resources shall be utilized for any of the following Human reproductive cloning In vitro culture of an intact human embryo for more than 12 days of development or until formation of the primitive streak whichever occurs first Payment to a donor solely for the purpose of creating a human embryo to be used in hESC research Implanting a chimeric embryo containing non human cells including ESC into the uterus of a human Implanting a chimeric embryo containing hESC into the uterus of a nonhuman primate and allowing the resulting pregnancy to progress to the point of independent viability Breeding of a chimeric animal having hESC that were introduced

    Original URL path: http://www.washington.edu/research/index.php?page=escroProhibited (2014-06-24)
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  • Embryonic Stem Cell Research Oversight - Does my research require review?
    Submit ESCRO Forms Committee Committee Committee Responsibilities ESCRO FAQ Announcements Optional Stem Cell Research Oversight Training Does my research require review Search General Inquiries UW Embryonic Stem Cell Research Oversight Box 351202 Seattle WA 98195 1202 206 685 9210 fax Contact Info for Embryonic Stem Cell Research Oversight ESCRO Primary Contact Kim A Blakemore 206 685 7010 Compliance Analyst Office of Research Box 351202 Committee Chair Charles H Muller 206 543 9504 Lecturer Urology and Biological Structure Box 356510 NO Research Exempt from ESCRO Review The following Research and or other activities are not subject to GIM 36 and are exempt from review by the ESCRO Committee Research involving use of adult stem cells Use of human cord blood Transplantation of stem cells as part of recognized and accepted medical treatment for a disease or condition and Other categories of hESC research or activities that the Vice Provost for Research has made a written determination after due consideration of relevant legal and ethical requirements that such research or activities are appropriate for exemption from ESCRO Committee review The creation and ex vivo passage of induced pluripotent stem cells does not require ESCRO committee review ESCRO review is required if the

    Original URL path: http://www.washington.edu/research/index.php?page=escroExempt (2014-06-24)
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