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  • Annual Reports and Forms - Provost & Academic Vice President - Western Illinois University
    Word format If you have difficulty accessing these documents contact the Provost s Office by phone at 309 298 1066 or at provost wiu edu Consolidated Annual Report Template Accountability Report for Program Support FY15 Budget Request FY16 Budget Request Spreadsheet FY16 Back to Top Calendars Academic Calendar Accreditation Schedule Commencement Evaluation Timetables Program Review University Events Catalogs Undergraduate Graduate Curriculum Approval Program Review Accreditation Programs of Study Diversity First Year Experience Forms Agreement for General Services Agreement for Professional Services Contract Procedures Consolidated Annual Report Curriculum Approval Personnel Forms Personnel Form Definitions Personnel Offering Letter Templates Retention Promotion Tenure PAA Sabbatical Leave Personnel Provost s Office Staff Deans and Directors Documents and Forms Dual Career Recruitment Program U S Employment Immigration Administrative Staff Listing PDF Organization Chart for WIU PDF Positive Time Reporting Instructions for Faculty PDF Policies Manuals Recruitment Retention Resources Student Academic Assessment Summer School WIU UPI Agreement Home News Events News Releases Academic Calendar Events Calendar Libraries Ask a Librarian Get Help Branches Units Catalog Databases Services Campus Safety Office of Public Safety Emergency Alert System Timely Warnings Campus Crime Stats Risk Management Emergency Preparedness Technology Resources Computer Labs Electronic Classrooms Computer Store Password Assistance Technology

    Original URL path: http://www.wiu.edu/provost/annual_reports/forms.php (2015-11-10)
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  • document definitions - Provost & Academic Vice President - Western Illinois University
    receipt of appropriate documents for Employment Eligibility Form I 9 and official transcripts from the candidate An offering letter serves as the legally binding contract between the future employee and the university thus its contents must be correct and precise There are three basic types of offering letters Depending on employee type any new appointment would require one of these letters a New Administrative Appointment b Tenure Track Faculty Appointment c Temporary Faculty Administrative Appointment Temporary appointments require a letter each employment period All other appointments are considered continuing and do not require reappointment letters each year Pay Spread Authorization Form Word This form has two options The first option may be elected by Faculty and Administrators who do not have a position 12 months in length authorizing payment of the employee s salary over a 12 month period The second option may be used when there is a change in status when pay spread is no longer required revoking the first option Personal Data Form formerly the second page of the Recommendation for Appointment Word Complete and forward this form with the offering letter Personnel Budget Change Form Word Fiscal agents complete for current 12 month temporary employees usually funded from grant or local accounts This form extends the funding from an original appointment for which the employee competed and was hired and the funding source was renewed For new or vacant positions use a Request to Fill form Administrative Position Word Faculty Position Word Personnel Change Form Excel The Personnel Change Form should be completed by Academic or Administrative staff who need to report a change in name legal address or phone number The form is saved as a spreadsheet and may either be filled out electronically and then printed signed and forwarded to the Academic Personnel office Sherman Hall 202 or a hard copy may simply be printed filled out signed and then forwarded to the Academic Personnel Office Position Announcement Macomb Campus Word Position Announcement Quad Cities Campus Word Principal Administrative Position Exemption Word This form is used when a new administrative position is created The position and title used for the position are evaluated in Human Resources in order to determine exemption from civil service status according to statutes per the State Universities Civil Service System Office SUCSS The form is also used to update an existing title Contact Human Resources for questions regarding exemption questions Request for Approval Outside Employment Word This form is used for Unit A and Unit B members to request approval for employment outside the University Request for Leave without Salary Word This form is used for an academic or administrative employee to request a leave without salary Request to Fill Academic Administrative Position Download Word Form Download Detailed Instructions The Requesting Department Administrator forwards the Request to Fill form to the Dean Supervisor The Request will list characteristics of the employee previously in the position where applicable and the characteristics of the position requested Requested funding for the position

    Original URL path: http://www.wiu.edu/provost/forms/definitions.php (2015-11-10)
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  • offering letter templates and instructions - Provost & Academic Vice President - Western Illinois University
    notification of approval the dated letter should be printed on university letterhead signed by the appropriate authority and submitted to the Provost s Office for mailing The prospective employee is asked to sign and return the letter to the Provost s Office within two weeks The department will be notified when the letter is mailed to the prospective employee as well as when it has been received Reference Documents The following documents are included for your reference in preparing Offering Letters Academic Contract Dates Provides contract dates for use in offering letters Offering Letter Guide Lists appointment types for each offering letter template Offering Letter Instructions Provides instructions for completing offering letters Available Templates The following types of appointments have corresponding offering letter templates on the Provost website If you are unsure of which letter to use please contact the Academic Personnel Office at 309 298 2216 to determine which letter suits the category of appointment you are offering to a prospective employee See also Offering Letter Guide The forms are provided in Microsoft Word If you have difficulty accessing these documents contact the Provost s Office by phone at 309 298 1066 or by email at provost wiu edu A1 New Administrator Continuous A2 New Administrator Temporary A3 New Administrator with Tenure A4 Administrative Appointment for Current Employee Moving Out of a Bargaining Unit Position Continuous or Temporary A5 New Academic Support Professional Bargaining Unit A6 New or Continuing Academic Support Professional Temporary Non Bargaining Unit F1 Tenure Track Faculty F2 ABD Faculty F3 New Temporary Faculty Non Bargaining Unit F4 Rehired Temporary Faculty Non Bargaining Unit F5 Associate Faculty First Five Years in Bargaining Unit F6 Grant Funded Faculty Temporary F7 New or Rehired Temporary Adjunct Faculty Summer Non Bargaining Unit F8 Lecturer Bargaining Unit F9 Faculty Assistant

    Original URL path: http://www.wiu.edu/provost/forms/offering_letters.php (2015-11-10)
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  • personnel, documents, and forms - Provost & Academic Vice President - Western Illinois University
    wiu edu Administrative Staff Listing PDF Administrative Forms Agreement for Professional Services Dual Career Recruitment Program Offering Letters Organization Chart for WIU PDF Personnel Change Form Retention Promotion Tenure PAA Forms Sabbatical Leave Forms Word PDF Tenure Educational Requirements Word U S Employment Immigration Overview University Workload Equivalents WIU UPI Agreement Back to Top Calendars Academic Calendar Accreditation Schedule Commencement Evaluation Timetables Program Review University Events Catalogs Undergraduate Graduate Curriculum Approval Program Review Accreditation Programs of Study Diversity First Year Experience Forms Agreement for General Services Agreement for Professional Services Contract Procedures Consolidated Annual Report Curriculum Approval Personnel Forms Personnel Form Definitions Personnel Offering Letter Templates Retention Promotion Tenure PAA Sabbatical Leave Personnel Provost s Office Staff Deans and Directors Documents and Forms Dual Career Recruitment Program U S Employment Immigration Administrative Staff Listing PDF Organization Chart for WIU PDF Positive Time Reporting Instructions for Faculty PDF Policies Manuals Recruitment Retention Resources Student Academic Assessment Summer School WIU UPI Agreement Home News Events News Releases Academic Calendar Events Calendar Libraries Ask a Librarian Get Help Branches Units Catalog Databases Services Campus Safety Office of Public Safety Emergency Alert System Timely Warnings Campus Crime Stats Risk Management Emergency Preparedness Technology Resources

    Original URL path: http://www.wiu.edu/provost/personnel/index.php (2015-11-10)
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  • provost's office personnel - Provost & Academic Vice President - Western Illinois University
    Cities campus Contact Information Provost s Staff Pam Brown Administrative Aide Responsibilities provide administrative support to the Provost maintain Provost s calendar assist with preparation for commencement ceremonies coordinate the Distinguished Faculty Lecture event assist with the operations of the office Contact Information Kathy Chambers Staff Clerk Responsibilities serve as initial contact for the office provide secretarial support to the Provost coordinate office operations schedule appointments and travel for Associate and Assistant Provosts coordinate immigration process for faculty coordinate Lincoln Student Laureate Award monitor FYE peer mentors and FYE class fund use Contact Information Cindy Lotz Administrative Clerk Responsibilities serve as main point of contact for Academic Personnel maintain personnel files for administrative and faculty employees answer questions regarding employment contracts monthly time reporting leaves of absence and pay spread salary calculations for administrative and faculty employees process employment transactions process administrative and faculty employment verifications Contact Information Sara Payne Administrative Clerk Responsibilities assist with WIU UPI contract administration including University Timetables retention tenure promotion and PAA applications sabbaticals performance evaluations and grievances track degree completion requirements process administrative and faculty tuition waivers Contact Information Linda Prosise Administrative Assistant to the Provost Responsibilities undergraduate catalog revision assist with new academic program proposals curricular revision and review and reports required by Illinois Board of Higher Education and Illinois Articulation Initiative coordinate New Student Convocation maintain office web site Contact Information Letisha Trepac Assistant to the Academic Vice President for Budget and Personnel Responsibilities monitor Academic Affairs budgets administer personnel functions related to faculty and administrative employees provide training related to budget and hiring procedures for fiscal agents and supervisors Contact Information TBD Academic Contract Specialist Responsibilities process personnel and contractual records for administrative academic employees including regular supplemental summer session and lump sum payments update personnel information on MVS provide monthly

    Original URL path: http://www.wiu.edu/provost/personnel/staff.php (2015-11-10)
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  • Deans and Directors areas - Provost & Academic Vice President - Western Illinois University
    Psychology Sociology Anthropology Women s Studies Institute for Environmental Studies Western Research Survey Center College of Business Technology Accounting Finance Agriculture Computer Sciences Economics Decision Sciences Engineering Engineering Technology Management Marketing Quad Cities Executive Studies Center College of Fine Arts Communication Art Broadcasting and Journalism Communication Communication Sciences Disorders Music Theatre Dance Bureau of Cultural Affairs Performing Arts Society Tri States Public Radio College of Education Human Services Counselor Education Curriculum Instruction Dietetics Fashion Merchandising Hospitality Educational Studies Health Sciences and Social Work Instructional Design Technology Kinesiology Law Enforcement Justice Administration Military Science Recreation Park Tourism Administration Center for Best Practices in Early Childhood Education Center for the Preparation of Education Professionals Central Illinois Adult Education Service Center Children s Literature Examination Center Infant Preschool Center Institute for Applied Criminal Justice Studies Maurice G Kellogg Science Education Center Office for Partnerships Professional Development Technology Reading Center Teacher Professional Education Program University Libraries Director Areas School of Distance Learning International Studies Outreach School of Graduate Studies Centennial Honors College Center for Innovation in Teaching Research Illinois Institute for Rural Affairs Office of the Registrar Office of Sponsored Projects University Advising Academic Services Center Back to Top Calendars Academic Calendar Accreditation Schedule Commencement Evaluation Timetables Program Review University Events Catalogs Undergraduate Graduate Curriculum Approval Program Review Accreditation Programs of Study Diversity First Year Experience Forms Agreement for General Services Agreement for Professional Services Contract Procedures Consolidated Annual Report Curriculum Approval Personnel Forms Personnel Form Definitions Personnel Offering Letter Templates Retention Promotion Tenure PAA Sabbatical Leave Personnel Provost s Office Staff Deans and Directors Documents and Forms Dual Career Recruitment Program U S Employment Immigration Administrative Staff Listing PDF Organization Chart for WIU PDF Positive Time Reporting Instructions for Faculty PDF Policies Manuals Recruitment Retention Resources Student Academic Assessment Summer School WIU UPI

    Original URL path: http://www.wiu.edu/provost/personnel/areas.php (2015-11-10)
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  • dual careers - Provost & Academic Vice President - Western Illinois University
    program While each case will be reviewed individually several steps will be common to all requests The Chair Department Head consults with the Dean Vice President when it is clear that a spouse partner hire is likely necessary to make the faculty staff hire The Chair Department Head makes the initial inquiry as to the type of position best matched to the spouse partner qualifications The Chair Department Head then works with the likely unit for the spouse partner hire to identify if a position is available Part of that inquiry will be a determination as to funding for the proposed position The request for a spouse partner hire along with justification and funding needs is made by the Dean Department Head to the appropriate Vice President The appropriate Vice President will review the request with the Office of Equal Opportunity and Access and the Provost and make a final recommendation to the President If a spouse partner hire is authorized for a non tenurable position it may be proposed for a period of up to three years with 1 3 funding from the department making the initial hire 1 3 from the unit hiring the spouse partner and 1 3 from the appropriate Vice President Each Vice President may reallocate division funds for this purpose or may request Dual Career Program funds from the President Provost to support these institutional hiring goals Back to Top Calendars Academic Calendar Accreditation Schedule Commencement Evaluation Timetables Program Review University Events Catalogs Undergraduate Graduate Curriculum Approval Program Review Accreditation Programs of Study Diversity First Year Experience Forms Agreement for General Services Agreement for Professional Services Contract Procedures Consolidated Annual Report Curriculum Approval Personnel Forms Personnel Form Definitions Personnel Offering Letter Templates Retention Promotion Tenure PAA Sabbatical Leave Personnel Provost s Office Staff Deans

    Original URL path: http://www.wiu.edu/provost/personnel/dual_careers.php (2015-11-10)
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  • immigration overview - Provost & Academic Vice President - Western Illinois University
    process involves the filing by the employer of an immigrant petition on the sponsored employee s behalf through the U S Citizenship and Immigration Service This petition sponsored by the college or university employer allows the employee to apply for permanent immigration to the U S based on said approved Labor certification and permanent job offer In this step the employer submits Form I 140 with the approved labor certification as well as the proof that the employee met the requirements of the position stated within the PERM case at the time it was filed The employer must also document its ability to pay the proffered wage to the employee beginning from the date the PERM case was filed up until the present time Step Three Application for Permanent Residence Green Card The actual green card application application for adjustment of status is the last step of the three step process This application is filed by the employee and separate applications are filed by any qualified dependents spouse and children with the U S Citizenship and Immigration Service The actual green card application might be able to be filed at the same time as the Immigrant Petition or might not depending on several factors at the time of filing including the country of birth of the principal applicant or the spouse of the applicant When this step is approved the case is complete and the applicant s receives permanent resident status in this country Information above excerpted from Understanding the Immigration Process Attorney Eligibility to Represent WIU Employees in the Green Card Process WIU no longer permits outside attorneys to handle the matters of immigration and labor certification described below Recent legislation and past experience have made it clear that the University must be able to exercise institutional control over documents filed in its name The University relies on WIU Administration University Legal Counsel and legal counsel that are under contract to provide immigration related services on behalf of the University as well as close cooperation among our foreign students faculty and staff Accordingly outside attorneys who are not under contract with the University are not permitted to 1 sign a G 28 Notice of Entry of Appearance as Attorney or Representative on behalf of WIU 2 file I 129 Petition for a Nonimmigrant Worker for WIU employees and 3 file Form I 140 Immigrant Petition for Alien Worker on which WIU is shown as the petitioner Even if an outside attorney who is not under contract with the University has represented you in the past by filing an H 1B petition he she will not be permitted to file an application for labor certification or an I 140 petition on behalf of the University for the reasons set forth above The University does not and will not prohibit an employee from seeking outside legal counsel While employees are free to seek your own legal counsel they cannot retain an attorney s services for the purpose of filing in the

    Original URL path: http://www.wiu.edu/provost/personnel/immigration.php (2015-11-10)
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